Introductions AURA-IRB Trainers • Candace Washington, firstname.lastname@example.org; 2-2925 • Steve Aldape, email@example.com; 4-2182 Your Name Department If you could be any Rockstarwho would it be???
Our OVERALL Purpose for today! Shorten the learning curve Get you up to Speed in AURA-IRB And Ultimately...
Make you ROCK STAR! Disclaimer: We are only responsible for your AURA-IRB Rockstardom !!!, all other rockstar ambitions are must be pursued outside of this class.
K-W-L K What do YOU know about AURA-IRB? W What do YOU want to know?
Agenda • Websites/IRB Resources • System Roles • System Notifications • IRB Listserv System Overview • Navigation • Activities/ Workflow • Submissions (Initial, Amendment, Continuing Review, UP)
At the END of this session…. You will be able to: Navigate AURA IRB Create a new study Forward for PI endorsement Respond to IRB comments Link FP to Protocol Locate your approval letters Submit Amendments, Continuing Reviews, & UP’s
Roles • Your roles in AURA-IRB will be set-up for you • Registered User • Everyone who gets a paycheck from the University will have this role automatically • You’ll be able to log into the system • Additional roles will be predetermined by the AURA-IRB Functional Team in conjunction with the appropriate IRB Director(s). • If you need additional roles/access in the system • Email the AURA Help Desk and they will coordinate the proper addition/access accordingly
AURA-IRB Reporting Questions about the data warehouse? How to pull reports? AURA-IRB Reporting Help Desk: firstname.lastname@example.org Kim Griffin Senior BI Analyst Business Information Services/IT Services The University of Chicago (773) 834-2653 email@example.com David Weiland ITS/Business Information Services The University of Chicago (773) 702-8931 firstname.lastname@example.org
System Notifications • AURA will normally send notifications when your action/attention is required • You may click through this notification to access the study’s workspace to perform the necessary review/endorsement/action • What email address will the AURA-IRB system notifications come from? • email@example.com
AURA Listserv • The new AURA-IRB listerv: firstname.lastname@example.org • Communicates important announcements to the IRB community. • Training offerings, help tips, system enhancements and other related information
AURA Help Desk • AURA has dedicated support staff • Email AURA-Help@uchicago.edu for system related questions. • I can’t log in from off campus. Help!? • I can’t find the study I started yesterday. Help!? • How do I add people to my research team? • How do I route a study to the IRB for review? • Where do I find my approval letter? • You may also email non-system related questions and the HD will follow up with the appropriate parties and respond accordingly with the answer or your next steps for a solution. • If you would prefer to speak with a person, just send the HD a quick email that says, “Please call me @ 1-1234”
AURA Help Desk • Please also continue to reach out to your normal channels of support • IRB Staff and Directors • Any other supporting office
Log in AURA-IRB Environment https://aurairbtrain.uchicago.edu/irbTrain Research Team Member: _mditka Password : aurairb2012
Additional Log-ins Research Team member: _mditka Principal Investigator: _bguy IRB Staff: _mjordan IRB Administrator:_jjackson IRB Director: _sbartman Designated Reviewer:_jspringer • Password for all users: aurairb2012
NOW YOU TRY! Diana needs to login in to AURA-IRB and create a New Study. Where does she start? What does she do?
NOW YOU TRY! The IRB has sent requested changes to Luciastudy and sent it back for updates. On her personal workspace, what tab does she select to access this study that requires her immediate attention?
NOW YOU TRY! Rhondareceives a call from the IRB asking her to upload her grant application associate with her study. What activity does she select to accomplish this task?
NOW YOU TRY! Charles’ study is the in the “Forward to PI for endorsement state”. The PI calls and request changes to the study. Locate the study and correct activity button to make edits.
NOW YOU TRY! The IRB has approved your study! Now Crystal needs to print the approval letter. Locate the approval letter on your study workspace.
NOW YOU TRY! Carla has to print her approved consent forms to enroll more subjects in the study. Where does she find them her study workspace?
NOW YOU TRY! Marianneand Annewants to grant a person “view only access to her study”. They will not receive notifications. Which activity button will she use on her study workspace?