Employment Eligibility Verification Regulation

1. Employment Eligibility Verification Regulation • Regulation 05.55.09, issued May 26, 2009 • “4. Authorized Representatives • Only individuals who have completed appropriate I-9 and E-Verify training, and who have been endorsed by HR's International Employment office, may review documents, complete Section 2 of the I-9 form, and conduct E-Verify verifications on behalf of NC State.” • Next I-9/E-Verify class: • September 24, 9 am-12 pm, Admin II, Room 212

2. E-Verify Updates • DHS TNC: tell employee to email Pennie Graham or Jill Guzman for an appointment, do not click anything else • Updated E-Verify system (as of June 13, 2010): • Requires explanation of why E-Verify was not done within 3 days of the hire date. Choices are: • Awaiting Social Security Number • Technical Problems • Audit Revealed the New Hire Was Not Run • Federal Contractor • Other (requires a text explanation) – do NOT use! • If in doubt, contact Jillbefore answering, as DHS can use the answer to decide to audit/penalize us for noncompliance

3. When do I need to do a new I-9 form? • 120 day (4 month) rule is no longer in effect • Instead, look in HR system • If system says “Completed and E-Verified” or “N/A – no work obligation” then no new I-9 is needed • If system says “I-9 Purged” or is blank, you do need a new I-9 for that employee • New system is still a work in progress • Unavoidable lag time between a dept. completing the form, routing it through the college (if required) and then arriving at HR for review and system updating

4. HR System: Workforce Administration/Personal Information/Modify a Person/Biographical Details tab