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Chapter 28

Chapter 28. Sending and Receiving Faxes. Sending and Receiving Faxes. Fax Services lets you send, receive, and manage faxes using your computer's fax modem You can transmit documents directly from a word processor or e-mail client. At Home with Windows XP.

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Chapter 28

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  1. Chapter 28 Sending and Receiving Faxes

  2. Sending and Receiving Faxes • Fax Services lets you send, receive, and manage faxes using your computer's fax modem • You can transmit documents directly from a word processor or e-mail client

  3. At Home with Windows XP • Fax is the same in Home Edition and Win XP Pro • But because Windows XP Home Edition always uses Simple File Sharing, the Fax Security tab in the Fax Properties dialog box is not normally visible. • To see it, hold down the Ctrl key when opening the properties dialog box

  4. Installing Fax • Log on with Administrative privileges • Add Or Remove Programs in Control Panel • Add/Remove Windows Components • Fax Services

  5. Fax Appears on the Start Menu • Start, All Programs, Accessories, Communications, Fax • Installing Fax also adds the Fax service in Services • And creates a new printer named Fax

  6. Configuring Fax • Log on with Administrative privileges • Run Fax Console to start the Fax Configuration Wizard • By default, Fax is set up to allow you to send but not to receive

  7. Specifying Your Transmitting Station Identifier (TSID) • If you Enable Send, you can specify a TSID • TSID is a string of up to 20 characters that tells your fax recipients where your faxes are coming from • The receiving device usually prints your TSID at the top of each page • Usually you put your fax number in the TSID • If you Enable Receive, you can specify a CSID, like a TSID

  8. Routing Received Faxes to a Printer or Folder • By default, received faxes are stored as TIFF files • By default, the archive folder is %AllUsersProfile%\Application Data\Microsoft\Windows NT\MSFax\Inbox • Tools, Fax Printer Configuration in Fax Console, click the Archives tab

  9. Retry Characteristics and Discount Hours • Retry -- how often and how frequently to keep trying to send a fax • Default: 3 attempts at 10-minute intervals • If you indicate "discount hours" • When you send a fax, you'll have the opportunity to schedule it to begin during the discount period.

  10. Faxing a Document • To fax a document, simply print it--using Fax as the "printer." • You can do this from your word processor or other application

  11. Managing the Outbox Queue • Click Outbox in Fax Console's folder tree

  12. Archiving Sent Faxes • When Fax has successfully sent a job, it moves it from the Outbox to the Sent Items folder • You can archive Sent items with Windows Explorer

  13. Receiving Faxes • Received faxes appear in Fax Console's Inbox folder • and, if requested, a copy appears at your printer or in your routing folder

  14. Reading Received Faxes • Faxes arrive in the Inbox folder as TIFF files • Double-click fax to open it in Microsoft Office Document Imaging (part of Microsoft Office) • That shows an optical character recognition (OCR) version

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