County Administration

1. County Administration STRATEGIC PLANNING PROCESS FISCAL YEAR 2010-2011

2. Departmental Mission • To carry out the policy set forth by the Board by implementing all Board approved programs, projects, ordinances, policies and procedures.

3. Core Programs & Services • County Management - leadership, operational oversight, special projects • Budget & Risk – overall county budget oversight, property/casualty insurance • Equal Opportunity – employment & housing fairness • Smart Growth – environmental, economic, and community planning coordination • Veterans Services – veterans assistance

4. Expenses

5. Approved Position Counts ↓ 11.4% from FY04-05

6. County Administration Expenses ↓ 7.5% from FY04-05

7. Core Services – County Management • Implementation of  Board Policies • Operational and Fiscal Oversight of 27 Departments & Divisions • Strategic Leadership • Special Projects Oversight • Strategic Planning Process • Economic Stimulus Coordination • State Legislative Liaison • Babcock Ranch Coordination • DR/GR • Red Sox Construction • Red Sox Project Management • Red Sox L-T Financing • Major League Baseball Agreements • Sports Authority Issues • Courts & Corrections Planning/Community Corrections • Inter-Fund Loans • Page Park L-T Plan • Facilities Expansions – Animal Services and Transit • MPO/Transit Authority Issues • 2010 Census • HR: Smoke Free Lee County • PR: Internal/External Communications; Internet

9. Core Services – Budget/Risk • Establish models and processes for departmental and Constitutional budget request submittals. • Prepare budget request reports and related materials to support the County Manager budget proposal to the Board of County Commissioners. • Prepare all materials to ensure compliance with TRIM procedures. • Monitor and project revenues and expenditures during fiscal years; analyze trends and gaps to support recommendations to senior management. • Provide ongoing information and analysis to departments on various management proposals. • Prepare indirect cost plan to allocate costs to enterprise functions and comply with Federal grant requirements. • Provide support to Clerk of Courts during CAFR process. • Identify grant opportunities and monitor grant administration to ensure compliance with grantor and regulatory requirements. • Manage FEMA claims process. • Manage debt and bond programs; prepare supporting documentation on commercial paper and bond issues; manage bond rating agency relationships. • Analyze insurance requirements, solicit and evaluate vendor bids, and propose insurance contracts for Board approval. • Provide safety programs; manage insurance (property and liability) and Workers Compensation claims.

10. Core Services – Equal Opportunity • Serve as County's Equal Opportunity Officer and ADA Officer, advising County on rights and responsibilities under Title VII of the Civil Rights Act, ADEA, ADA, Pregnancy in Discrimination Act, and related civil rights statutes at the federal, state and local level (a legal mandate at the local, state and federal level); • Investigate allegations of discrimination or harassment within BoCC workforce, and civil rights complaints regarding County programs, services, contracts and purchasing from the public (mandated in all programs in which we receive federal monies and most programs in which we receive state monies). • Compile workforce data and prepare AA plans to try to align BoCC workforce with workforce available in Lee County (a mandate of federal law); • Investigate and enforce fair employment and fair housing laws in Lee County (mandated by our MOUs with the EEOC and HUD); • Serve as program administrator for DBE/MBE programs, the daily functions of which are outsourced to FGCU's Small Business Development Center; and • Conduct education and outreach efforts on fair housing and fair employment laws within Lee County. 

11. Core Services – Smart Growth • Support for Smart Growth Committee, appointed by BoCC • Public Outreach—website, LeeGrows, public speaking on Smart Growth • Reviews:  Plan amendments, zoning changes, other departmental efforts, other entity efforts. • Intergovernmental Coordination for other entities to share our vision:  Interlocal Agreements, Working Group of Everglades Restoration, RPC/MPO/NEP participation, working with cities and adjacent counties • Specialized studies at direction of Board pertinent to Smart Growth issues, (which is interactive).  This is the OPS and Contract line items, approximately $100,000 down from $150,000. 

12. Core Services – Veteran’s Services • To advise Veterans and eligible dependents on various state and VA benefits. Those include service connected disability benefits; pension benefits for both the Veteran and widows; education and GI Bill Programs; Health Care; burial benefits; home loan program; State Veterans Nursing Homes; and counseling available for Post Traumatic Stress Disorder (PTSD). • Evaluate rating decisions from the VA Regional Offices; advise on information as needed to appeal any decision; assist, from the beginning, with notices of disagreement going to the Board of Veterans Appeals in Washington, DC as well as the US Court of Veterans Appeals. • Advise on eligibility to enroll in the VA Health Care System. Complete initial enrollment applications as well as the annual renewal documentation. Also provide transportation to the VA Medical Center in St Petersburg to Veterans with scheduled medical appointments. No cost involved for either the Veteran of the County. • Provide assistance in explaining various VA benefits to Veterans, civic and other organizations within Lee County.

13. Service Level Considerations • Equal Opportunity – levels provided above minimum state and federal guidelines; not fully reimbursed • Veterans Services – fewer counselors would mean fewer clients served; looking to do more in conjunction with VA Clinic • Smart Growth – budget for specialized studies could be cut back • Budget/Risk – workload and timeliness issues; risk shifting strategies. • County Management – workload and timeliness issues