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HIV Prevention planning council 2013 Scope of Work

HIV Prevention planning council 2013 Scope of Work. November 8, 2012. Background. Policies and Procedures : Frequency of Full Council and Working Group Meetings Full Council Meetings (page 37) Working Group Meetings (pages 37 & 38) Community-Engagement Meetings (page 38).

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HIV Prevention planning council 2013 Scope of Work

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  1. HIV Prevention planning council2013 Scope of Work November 8, 2012

  2. Background • Policies and Procedures: Frequency of Full Council and Working Group Meetings • Full Council Meetings (page 37) • Working Group Meetings (pages 37 & 38) • Community-Engagement Meetings (page 38) policies & procedures

  3. Full Council Meetings The HPPC should strive to hold no fewer than four (4) and no more than six (6) full Council meetings in each calendar year. The number of meetings will be based on the scope of work approved by the Executive Committee and the full HPPC.

  4. 2013 full council meetings

  5. Motion The Executive Committee moves that the HIV Prevention Planning Council approves the proposed scheduled full Council meetings for 2013: January 10 3:00-6:00PM, April TBD, July 11 3:00-6:00PM, and October 10 from 3:00-6:00PM.

  6. Work groups At the last full Council meeting of each calendar year, the Executive Committee shall provide a motion to the HPPC that provides it with the scope of work for the next calendar year. The scope of work will be used to identify the working groups for the next calendar year.

  7. PROPOSED WORK GROUPS Measurement of Success Community Engagement Planning Policies & Procedures Councils Working Together • Review and measuring success utilizing the IOM indicators with the goal of developing a framework that acknowledges the shared vision and goals outlined in multiple prevention efforts • This work group will start in January • and will meet every month for four months • Plan, develop and implement the annual community engagement meeting in 2013 • This work group will start in January • and will meet every month for four months • Review the Policies and Procedures for inconsistencies and make recommendations for updates/changes • This work group will start in October • and will meet four times before the end of the year • Develop a plan or framework of Councils working together over course of next few years • This work group will start in January • and will meet every month for four months

  8. Community-Engagement Meetings The HPPC will hold a minimum of one (1) community engagement meetings each year. The format will be based on need and can but range from a one (1) hour to a full-day meeting. The HPPC meeting will aim to involve, stakeholders, representatives from San Mateo, Marin and Alameda County, and members of the community alto all community meetings. (page 38) Topic and area and goals will be determined by the Executive Committee

  9. motion The Executive Committee moves that the HIV Prevention Planning Council approves the 2013 Scope of Work.

  10. questions

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