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Executive Order 12958, As Amended Navy Declassification Program Presented to the

Executive Order 12958, As Amended Navy Declassification Program Presented to the Public Interest Declassification Board 14 July 2006 Shelly Lopez-Potter DON Declassification Program Manager. Missions and Responsibilities. Administer DON’s Executive Order (EO) 12958, as Amended

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Executive Order 12958, As Amended Navy Declassification Program Presented to the

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  1. Executive Order 12958, As Amended Navy Declassification Program Presented to the Public Interest Declassification Board 14 July 2006 Shelly Lopez-Potter DON Declassification Program Manager

  2. Missions and Responsibilities • Administer DON’s Executive Order (EO) 12958, as Amended • Automatic Declassification Program: • Identify, Locate and Retrieve Records • Conduct Declassification Reviews • Meet 31 Dec 2006 Deadline for Textual Records Review • Maintain Electronic Database of All Records Reviewed • Ensure DON Compliance with Kyl-Lott Amendments • Central Control of DON Referrals (Incoming/Outgoing) • Prepare Annual Update to DON Declassification Plan • Meet Future Review Deadlines • As Records become 25 Years Old • Re-Review of Exempted Records • Plan for Referral (2009) • Special Media (2011) Deadlines • Represent DON on Interagency Working Groups

  3. Roles and Responsibilities • Chief of Naval Operations • Chief of Naval Operations (N09N) – Special Assistant for Naval Investigative Matters and Security – is designated as the Senior Agency Official responsible for implementing the DON Declassification Program per EO 12958, As Amended • CNO (N09N2) Assistant for Information and Personnel Security – is responsible for issuing DON policy for implementation of EO 12958, As Amended

  4. Roles and Responsibilities • DON Declassification Program Manager – is responsible for overall management of the DON Declassification Program. Designated Contract Officer’s Representative for DON Declassification Contract

  5. DON Declassification Program Status Excluded 86.5M • 529.6M Pages Reviewed as of 30 Jun 2006 • 430.6M Textual • 97.4M Special Media • Declassification Review Results - See Chart • 6.4M Pages Remaining to Complete by 31 Dec 2006 16% Exempt 82.5M 15% 62% 7% Referred 35.1M Declassified 325.5M Declassification Review Results

  6. Special Declassification Project Reviews • Nazi/Japanese War Crimes • POW/MIA records from Viet Nam • USS Pueblo Files and Audiotapes • USS Liberty Files • Argentina Human Rights Violations • Project SHAD • Rockefeller Library Papers • Ohio State University Admiral Byrd Papers

  7. DON Review Process • Declassification reviews conducted at Naval Historical Center, Naval Sea Systems Command, NARA and regional archives and records centers: New York, Philadelphia, Atlanta, Seattle, San Bruno, Laguna Nigel • Pass/Fail (no redactions) • Page level review • Review for declassification – not reviewed for public release • All documents/folders not declassified are tabbed • Disposition decisions made at document level • Quality Control – 2 tier contractor review with a percentage checked by DON COR • Decisions entered into DON Master Declassification DB

  8. DECLASSIFICATION REVIEW STAFFDeclassification reviews are conducted by trained/experienced DON civilians and contractor personnel utilizing appropriate DON Security Classification/Declassification GuidesSubject Matter ExpertsRecords Management PersonnelCommand Security Personnel

  9. Interagency Cooperation • Support to Declassification Initiatives • External Referral Working Group (ERWG) • Classification Management Working Group • ISOO’s Referral Standard Working Group • NARA’s Interagency Referral Center (IRC) • Presidential Libraries Records Remote Archive Capture (RAC) Program • Equity Recognition Training • ERWG • Air Force Referral Standardization Lab • Conferences • Agency to Agency Meetings • Centralized Database • Document Declassification Support System (DDSS)

  10. Challenges • Maintain appropriate level of funding, resources • Referral processing: • - No Referral Standards • Quantity of referrals from other agencies • Location(s) where referrals can be reviewed • Finding all boxes required for review • Lack of standards for reviewing Special Media • Centralized database • Unplanned “road blocks”

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