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NMMSS Refresher Training

NMMSS Refresher Training

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NMMSS Refresher Training

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  1. NMMSS Refresher Training Ron Bonifay Protection Strategies Inc. (PSI)

  2. GENERAL INFORMATION NMMSS OVERVIEW

  3. Sponsoring Organizations • Department of Energy • Office of Health Safety and Security • Nuclear Regulatory Commission • Office of Nuclear Security and Incident Response

  4. Other National & International Organizations U.S. DOE Office of Information Management HS-1.22 U.S. Nuclear Regulatory Commission Office of Nuclear Material Safety & Safeguards Operator -PSI (Protection Strategies, Inc) NMMSS Organizational Overview

  5. Fundamental NMMSS Overview Materials Contracts Background Subsystem Projects IMP/EXP Organizations NMMSS Central Database Inventory Transaction Primary Subsystem Material Balance

  6. Facilities Reporting Identification System (RIS) Name Address Classification Nuclear Materials Reporting unit Material name Element/isotope applicability Import/Export Licenses Date Materials Country Composition Codes Descriptions Material types DOE Project Numbers Name Responsible facility Begin & end dates Background Subsystem

  7. Primary Subsystem • Consists of three major components • Inventory • Transaction • Material Balance

  8. DOE/NRC Form 741 DOE/NRC Form 740 M Facility Distribution Originates with the shipper or receiver Inventory DOE/NRC Form 742C Facility Distribution Originates with the facility Document Flow Transactions ELECTRONIC D-23 DOE D-24 NRC Material Balance NMMSS USERS DOE/NRC Form 742

  9. Acceptable Electronic Formats • XML (Extensible Markup Language) • 80 Column File

  10. Purpose of the D-23 &D-24 • Provides formatting requirements for the reporting of nuclear material information in electronic file formats in accordance with DOE & NRC regulations and guidelines

  11. Four Major Categories of Information Products • Reports • Detailed • Summary • Analytical • Directories • Information Manuals • PC Applications

  12. The Transaction System

  13. The Transaction Data System • Began capturing data as an automated system in 1968 • The largest and most active component of the NMMSS • Contains information on all events that cause a facility’s inventory to increase or decrease • Data is stored in the NMMSS files at the level of detail in which it is reported

  14. What is a Transaction ? • Physical Movements of Material Between Facilities • On-site Gains and Losses Resulting From Remeasurement, Operating Losses, etc. • Movement of Material Between Programs Within a Facility

  15. SIMEX Data Submittal Media to the Transaction System

  16. Event Source Document Current Data Processing Effective 10/01/2003 Shipment/Receipt On Site Gains/Losses DOE/NRC 741 DP 740 (80 Column) *Electronic DOE-Ref: D-23NRC-Ref: D-24 Concise Notes DOE/NRC 740 M DP 734 (80 Column) *Electronic DOE-Ref: D-23NRC-Ref: D-24 Electronic vs. Source Document Correlation * The NMMSS converts 80 column to XML

  17. Electronic Submission • D-23 & D-24 Directory provide electronic formatting requirements - 80 Column - XML (Extensible Markup Language) • Alternative for submitting electronic data - SAMS (Safeguards Management Software)

  18. Process Codes A Entry of New Data Set C Replacement of Data Set D Deletion of Data Set Z Accepts Shippers/Receivers change (NRC use only)

  19. Action Codes Code Description Ship Recv A Identifies shipper’s original data X B Identifies receiver’s data accepting X weights without measurement C Identifies shipper’s adjustment or X acceptance/acknowledgment of a receiver’s adjustment D Identifies receiver’s adjustment or X acceptance/acknowledgment of a shipper’s adjustment E Identifies receiver’s independent X measurement

  20. Transaction System Record Types 1. Header 2. Descriptive (Detail) 3. Import/Export 4. Gross Weight 5. Quantitative (Detail) 6. Concise Notes 7. Obligated Material

  21. Transaction Terminology • Shipment - one event • Receipt - one event • Transaction data set – combined events • Process date - year and month • Data elements • quantitative values • special codes • Transaction identification

  22. Dates to Remember in NMMSS 2003 CAPTURE DATE ACTION DATE PROCESS DATE

  23. Dates to Remember in NMMSS • Action Date - MMDDYYYY, this is the date that the activity (shipment, NOL/MD/AL. Etc.) actually took place • Capture Date - MMDDYYYY, this is the date that the 741 was captured by the system, i.e., received into the database • Process Date - YYYYMM, date of the process month open during which the transaction was filed

  24. Reference Information • NUREG/BR-0006, Rev. 7 • DOE Manual 470.4-6 • NMMSS Authority Reference Files • Reports

  25. In-House Transactions

  26. What is an In-House Transaction? • An In-House Transaction is a (741) transaction used to report the on-site gains or losses of reportable nuclear materials to the NMMSS, which are not typically part of a shipment or receipt associated with another facility.

  27. In-House Transaction Use • Used to report gains and losses of your inventory. • Report Stand-alone Concise Notes (IAEA). • In some cases it is used to correct previously reported data.

  28. How To Report In-House Transactions • The same as shipment or receipt transactions, except: • Same RIS for both shipper and receiver. • Action Code is “M”. • Must use an Inventory Change Type (ICT) • No Gross Weight reported • No Number of Items reported • Special edit checks apply to some ICT codes used on an In-House transaction. (slide 9).

  29. ON-SITE GAINS AND LOSSES Action Code M DOE RECEIPTS: (GAINS) Inventory Change Type (Use Code) Type of Inventory Change 11 13 21 22 34 37 38 39 Procurement from DOE Procurement - for the Account of DOE Production From Other Materials Receipts - Miscellaneous Procurement by Others Donated Material - From DOE to Others Donated Material - From Others to DOE 4C/D-6

  30. ON-SITE GAINS AND LOSSES Action Code M DOE REMOVALS: (LOSSES) Inventory Change Type (Use Code) Inventory Change Type (Use Code) Type of Inventory Change Type of Inventory Change Rounding Bias Degradation to Other Materials Decay Fission and Transmutation Normal Operational Losses and/or Measured Discards Accidental Losses Approved Write-Offs Inventory Differences 41 42 43 47 48 54 58 59 Expended in Space Programs Sales to DOE Sales to Others for the Account of DOE Expended in DOE Tests Routine Tests Shipments - Misc. Donated Material - to DOE by Others Donated Material - to Others by DOE 65 71 72 73 74 75 76 77 4C/D-7

  31. Inventory Change Type (Use Code) Type of Inventory Change NP EN* 34 Production From Other Materials (ED,NE,ND,DE,DN,EE) Receipts - Miscellaneous ON-SITE GAINS (NRC) These are receipts on your inventory * Use the correct change code when performing blending operations

  32. Inventory Change Type (Use Code) ON-SITE LOSSES (NRC) These are removals on your inventory Type of Inventory Change* TN EN** 54 LN LD MF Decay To Other Materials (ED,NE,ND,DE,DN,EE) Shipments – Miscellaneous Fission and Transmutation Normal Operational Losses and/or Measured Discards Inventory Difference * Please refer to NUREG/BR-0006 for a list of all ICT Codes ** Use the correct change code when performing blending operations

  33. Example ICT Code comparison for Gains 742 Form

  34. Example ICT Code comparison for Losses 742 Form

  35. Other Instances to Complete an In-House Transaction • NMMSS may ask you to correct previously reported data in your NMMSS account. Sometimes using the In-House transaction is the best way to make certain changes. A NMMSS Analyst will assist you in these instances.

  36. ADJUSTMENTS(Also referred to as corrections)

  37. When is a Adjustment transaction required? An Adjustment is required when correcting a previously reported transaction that has been processed and moved to the Historical section of the NMMSS Database. The month in which it was processed is closed.

  38. When do you use a Process Code to make an Adjustment? You can change or delete data on previously submitted transactions that are in an Open month, using a specific Process Code.

  39. Process Codes A – Initial transaction C – Replacement transaction D – Delete a transaction Z – Receiver’s acceptance of correction Only used in an open month.

  40. What is an Open process month? NMMSS normally closes the database processing around the 22nd of each month for the previous months data received. Example: April processing month will close approximately May 22. Transactions with an Action Date of April or earlier will move to the Historical section of the database. May Action Dates will stay in the Compatibility section of the database. Now May is the “Open” month.

  41. Action Code CUsed by the Shipper to make corrections • Adjusting previously reported shipments • Acknowledging receiver adjustments • Accepting receiver adjustments

  42. Action CodeDUsed by the Receiver to make corrections • Adjusting previously reported receipts • Acknowledging shipper adjustments • Accepting shipper adjustments

  43. Action CodeMUsed for One Party transactions The Correction Identifier (either alpha or numeric) distinguishes it as an Adjustment.