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Disaster Strikes. Jenny Evans Manager, Information Coordination Unit Department of Lands. Overview of Disaster. Cause of disaster Water removal from building Removal of damaged records Records drying Records return Other issues & challenges Tips. 2003 Flood. Flood 8/9 April 2003
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Disaster Strikes Jenny Evans Manager, Information Coordination Unit Department of Lands
Overview of Disaster • Cause of disaster • Water removal from building • Removal of damaged records • Records drying • Records return • Other issues & challenges • Tips
2003 Flood • Flood 8/9 April 2003 • Fire alarms • Loss of facilities • Staff sent home • Enquired about potential damage to records?
Planning the Recovery – Part 1 • Phoned by staff • Placed on standby by Senior Manager • Contacted State Records • Senior Conservator • Loss of all services to building • Disaster preparedness plan? • TMF
Planning the Recovery – Part 2 • Assessment of disaster scene • Inventory • Priority for recovery • Waiting for water to be removed • Establishment of services
Recovery Begins • Teams of Workers • Protective clothing • Teams of three • Stair walkers • Water damage level • Wide range of paper and other media • Swollen records and packaging issues
Recovery Continues • Size and water added to weight • Make shift packaging • Removal difficulties • Estimate 50 tonne of water damaged records
Microform • Microform • Advised freeze drying not appropriate • Assistance provided by Australian Museum • Inventory • Boxed and refrigeration • Atlab Australia dried microfilm • Drying of aperture cards
Stabilising the Environment • Stabilise environment • Inbound moisture • Low grade asbestos tiles • Cabinets jacked • General cleaning • Replacement of cabinets etc • Remediation work
Recovered Records • Assessment of drying methods • Freeze drying selected for most records • Mould • OHS issues • Inspection by State Records Senior Conservator • Consulted Chartered Loss Adjustor • Records returned for Hepa vacuuming
Solution to Distance • Melbourne Conservator engaged • Inspected sample of records • Visited drying facility • Oversee drying and regular inspection of records • Identification of records requiring other remediation work
Other Issues & Challenges • Shipping containers • Delivery • Not freezing • Drying timeframes • Polyester drafting film • Temporary employees • Problems may still arise!
Be prepared - DPP Assess media Do not take no for an answer – hang around Decision making team TMF Keep records in own State Consult State Records Digital camera Disaster bins Oversee process Suggest establish disaster group Lessons and Tips