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NYU Digital Object Workflows

Brian Hoffman SAA 2009 Austin, TX. NYU Digital Object Workflows. Collection & Digital Object Management. Overview. Case Study: Washington Square Image Collection & NYU Digital Object Plug-in. Collection Management. Digital Object Management. Create an Intellectual Arrangement

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NYU Digital Object Workflows

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  1. Brian Hoffman SAA 2009 Austin, TX • NYU Digital Object Workflows

  2. Collection & Digital Object Management • Overview Case Study: Washington Square Image Collection & NYU Digital Object Plug-in

  3. Collection Management Digital Object Management Create an Intellectual Arrangement Access / Reproduction Control Physical Object Management Don’t Lose Files / Do Build Trust Ensure File Fixity / Format Validity Build Scalable Storage & Publication Services

  4. 1. Collection is digitized sometime after it is processed 2. Collection is digitized as it is being processed 3. Collection is digitized before it is processed (“born digital”) • Three General Cases

  5. General Scheme Special Collections Digital Library Digital Preservation Repository Roundtrip data Archivists Toolkit Digital Object Publisher AT as customer of data originating in DLTS (digital object properties) DLTS as customer of data originating in AT (intellectual arrangement)

  6. Analyze each general case using a “Pilot Project” Experiment and design a workflow / data lifecycle that gets us to our goal Utilize built in data exchange points when possible; fill in the rest with plug-ins • Our Approach

  7. Case Study: The Washington Square Image Collection

  8. Special Collections Digital Library Can’t Input Digital Object URIs until the Digital Objects are Published Can’t Publish Digital Objects until they are ingested • Analysis of the Problem Can’t Ingest Digital Objects until they have descriptive metadata Can’t edit 1200+ records twice

  9. Build a plug-in to feed the results of the Digital Library’s publication process back to Special Collections... • Solution

  10. (...this is the resulting workflow) • Item-level processing• Scanning Step 1 Special Collections

  11. Submission Information Package (SIP) TIFF EAD • Item-level processing • Scanning • Export EAD• Hand off EAD and Files Step 2 Special Collections

  12. Submission Information Package (SIP) TIFF EAD • Item-level processing • Scanning • Export EAD • Hand off EAD and Files • Repository Ingest Step 3 Digital Library

  13. Submission Information Package (SIP) TIFF TIFF EAD • Item-level processing • Scanning • Export EAD • Hand off EAD and Files • Repository Ingest Collection Website Publication Step 4 HTML Digital Object Batch List Digital Library

  14. Submission Information Package (SIP) Collection Website TIFF TIFF EAD HTML • Item-level processing • Scanning • Export EAD • Hand off EAD and Files • Repository Ingest • Publication Digital Object Batch List • DO Batch Import Step 5 Special Collections

  15. Finding Aid Submission Information Package (SIP) TIFF HTML EAD • Item-level processing • Scanning • Export EAD • Hand off EAD and Files • Repository Ingest • Publication Collection Website • DO Batch Import DO Batch List • Export EAD • Upload to Finding Aid Site Step 6 Special Collections

  16. Thanks for your Attention • Conclusion URLs http://dlib.nyu.edu/findingaids/washsquare.html http://archiviststoolkit.org/addons

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