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Presented by Volunteers of America – Greater New York BEGINS AT 1:45pm EST

Presented by Volunteers of America – Greater New York BEGINS AT 1:45pm EST. Convincing Suppliers to pay for Punch-outs and e-Invoicing. Presented by: Andrew Lloyd Director of Risk Management, Purchasing & Property Control Volunteers of America – Greater New York, Inc. Bio.

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Presented by Volunteers of America – Greater New York BEGINS AT 1:45pm EST

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  1. Presented by Volunteers of America – Greater New York BEGINS AT 1:45pm EST

  2. Convincing Suppliers to pay for Punch-outs and e-Invoicing Presented by: Andrew Lloyd Director of Risk Management, Purchasing & Property Control Volunteers of America– Greater New York, Inc.

  3. Bio • June, 2001 – Started at VOA • Risk Manager since 2004 • Added Purchasing in 2007 • Launched ProcureIt organization-wide on July 1, 2010

  4. Punch-out & e-Invoicing • What are Punch-outs and e-invoicing?

  5. Benefits for YOU Punch-out • Convenience of vendor’s native shopping environment for your purchasers • Managed pricing and product selection • No catalog refreshes or maintenance • Far fewer discrepant invoices e-Invoicing • No lost invoices • No MANUAL INVOICE ENTRY

  6. Punch-out & e-Invoicing • There’s a cost…but there’s a huge benefit to the vendor • Here’s how vendors benefit…

  7. Benefits for your VENDORS • Punch-out • Electronic ordering saves time, expense (no one has to manually key orders) • Item numbers/descriptions are more accurate, thus orders are more accurate — fewer returns • Pricing is always up to date, meaning less hassles and disputes with customer • Locking in your business

  8. Punch-out & e-Invoicing • e-Invoicing • Eliminate cost of printing and mailing out invoices • Faster payment turnaround • Less paper to get lost in the shuffle • And…locking in your business

  9. Punch-out & e-Invoicing • Vendor picks up the tab!

  10. VOA-GNY Punch-outs • WB Mason (office supplies) • Part of RFP • Burke Supply (janitorial/cleaning) • Foot in the door • Dell Computer • An adventure VOA-GNY e-Invoicing • WB Mason (office supplies)

  11. To Consider… • For you: the order volume must justify building the portal. • For the vendor: the dollar volume must justify paying for it. • Best time to get vendor buy-in is at contract inception/renewal when they’re hungry to earn your business…

  12. Punch-out & e-Invoicing • If the vendor is on the fence about subsidizing the punch-out or e-invoicing, you can opt for an additional carrot… “We’ll pay you faster if you transact electronically with us…”

  13. Punch-out & eInvoicing • …Or a stick “If you won’t pay to transact electronically, we know another vendor who will…”

  14. Questions… ?

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