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Being Productive with

Being Productive with

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Being Productive with

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  1. Being Productive with

  2. The Speaker REXBAYONA • Lead Technical Trainer, New Horizons - Perth • Microsoft Certified Trainer • rbayona@nhaustralia.com.au

  3. Agenda A look at some of SharePoint 2010’s Productivity Features • New End-User Features • Productively Using Lists and Libraries • Using Content Types • Microsoft Office Integration • SharePoint WorkSpace 2010

  4. New End-User Features • Contextual Ribbon • Navigation • Page Editing • Pop-up Dialog Boxes • Drag-and-Drop

  5. Contextual Ribbon Adoption made easier with the Office Ribbon UI Contextual Ribbon In SharePoint Cross-browser support Familiar Office experience

  6. Contextual Ribbon Adoption made easier with the Office Ribbon UI • CONs • Oh no… Ribbons!!! • PROs • Yehey… Ribbons!!! (Now, where is that thing again?) • Only relevant items are visible/active. • Upgraded sites have the option of not using ribbons.

  7. Navigation Browse Ribbon Going places is now easier Bread-crumb Navigation Global Navigation Quick Menu

  8. Navigation Going places is now easier Navigate Up button

  9. Page Editing Site authoring and publishing made simple! Easy editing Live preview Theming Embedding rich media

  10. Pop-up Dialog Boxes Intuitive and streamlined to how you work View Document Properties

  11. Pop-up Dialog Boxes Intuitive and streamlined to how you work Edit Document Properties

  12. Pop-up Dialog Boxes Intuitive and streamlined to how you work Create New SharePoint Sites

  13. Pop-up Dialog Boxes Intuitive and streamlined to how you work • CONs • Requires JavaScript to work properly • Has some issues with Silverlight • Not available in all pages • PROs • Focused • Current location isn’t lost • Well organized with filters and categories • Configurable

  14. Pop-up Dialog Boxes JavaScript Disabled

  15. Drag-and-Drop

  16. Drag-and-Drop

  17. Drag-and-Drop

  18. Drag-and-Drop • CONs • Files are buffered in memory • Bulk file support is dependent on available memory • PROs • Easy to use • Makes uploading multiple documents so much easier

  19. Lists & Libraries • Version Control & Content Approval • Permissions • Document Sets • Recycle Bin

  20. Version Control

  21. Version Control • CONs • Can consume your disk quota • Gives a false sense of security • PROs • Version History and back tracking • Flexible control on how versioning works • Retrieve and work on previous copies

  22. Content Approval

  23. Content Approval • CONs • Documents can be left pending • Anyone in the Approvers group can approve a document • PROs • Manage document publication • Only approved documents are visible to members

  24. Permissions • Configurable in 3 Levels: • Site • List and Library (Object) • Content

  25. Permissions

  26. Permissions • CONs • Can get complicated • SharePoint Permissions is Cumulative • Frustrated Members • PROs • Better control on authorization • Content Management

  27. Document Sets Enable employees to deliver value fast Managed as a single entity Different types of content items

  28. Document Sets • CONs • Can get abused (use with caution) • PROs • Document Box/Binder Metaphor • Adds another layer of detail

  29. Recycle Bin End-user Recycle Bin Site Collection Administration

  30. Recycle Bin

  31. Recycle Bin • CONs • False sense of Security • Good for 30 days only • PROs • Two-levels of Recycling • Prevents accidental deletions • Stops office wars and animosity (sort of)

  32. Content Types • What are Content Types? • Creating Content Types • Configuring Content Types in Libraries

  33. What are Content types? • Content Types ≠ File Types • A way of defining Types of Content • Define the way you work with content across libraries • Apply inheritance for better management of site content

  34. Creating Content types

  35. Creating Content types

  36. Configuring Content types

  37. Integration with MS OfficeIn-context collaboration in the Office Backstage Share and Collaborate Save to SharePoint Related Content Authoring Context & Presence Metadata capturing

  38. Work anywhere with the Office Web Applications Office Web Applications Office Word, Excel, PowerPoint, OneNote web applications Familiar Ribbon User Interface High-fidelity viewing experience Essential editing with no formatting or data loss Editing Viewing

  39. SharePoint WorkSpaceTaking entire sites offline Custom lists LOB Data Synchronizing changes, not entire files Ribbon UI

  40. Microsoft SharePoint 2010The Business Collaboration Platform for the Enterprise and the Web Sites Connect and Empower People Composites Communities Cut Costs with a Unified Infrastructure Insights Content Rapidly Respond to Business Needs Search

  41. Links and Resources • Microsoft SharePoint Team blog • http://sharepoint.microsoft.com/blog/Pages/default.aspx • What’s new with SharePoint Server 2010 • http://technet.microsoft.com/en-us/library/ff625774.aspx • Introduction to Content Types • http://msdn.microsoft.com/en-us/library/ie/ms472236.aspx • Office Web Apps • http://office.microsoft.com/en-us/web-apps/ • Microsoft SharePoint 2010 Product Site • http://sharepoint.microsoft.com/en-us/Pages/default.aspx