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COD Hands-On

Session 6. COD Hands-On. Barbara Davis and Wood Mason | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals. Accessing COD reports: What’s new? Funding & Cash Management screens Edit code warnings and rejects.

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COD Hands-On

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  1. Session 6 COD Hands-On Barbara Davis and Wood Mason | Dec. 2013 U.S. Department of Education 2013 FSA Training Conference for Financial Aid Professionals

  2. Accessing COD reports: What’s new? Funding & Cash Management screens Edit code warnings and rejects What Does a COD Expert Need to Know?

  3. SAIG mailbox Data requests are sent to your mailbox DL and TEACH SAS Pell Grant LEU COD website/Services tab Separate databases Can have both COD and reports open at same time Must log off each separately Accessing COD Reports

  4. Data Requests-Grants

  5. Data Requests- DL and Teach

  6. Services/COD Reports Print blank MPNs

  7. COD reports – Program Selection 10000466 10000466-PL 10000466-DL 10000466-PL

  8. Pell Pop Attending Report

  9. Pell LEU Report • Pell LEU on the web will be discontinued after 2012-13 award year • Pell LEU Report will continue to be produced for future awards years in SAIG format • CSV Format • SAIG Message Class: PGLEYYOP • Where “YY” is award year • Example: PGLE14OP for award year 2013-14

  10. Pell Lifetime Eligibility Used Report

  11. Pell LEU What to do? Don’t disburse if student is already over lifetime eligibility used Notice that this school did not disburse based on the info Received in their Pell LEU report

  12. Pell LEU What to do? • COD edit 201- disbursement corrected/rejected for Pell LEU exceeding the lifetime limit • COD edit 178 - Lifetime percentage of eligibility used has exceeded the lifetime limit • COD edit 177- Lifetime percentage of eligibility used is near the lifetime limit • Appeal process • http://ifap.ed.gov/eannouncements/062713PellGrantLEUDisputeEscalationProcess.html • More info? Attend Session #3 Pell Grant Duration of Eligibility

  13. COD Reports – Direct Loan

  14. COD Reports – Direct Subsidized Usage Limit Applies (SULA)

  15. SULA on COD BARBARA DAVIS ######### 01/01/1980 22315 Happy Valley Lane Friendliest City, USA Barbara.davis@ed.gov (321) 555-5555

  16. SULA Edit code 200

  17. Setting Report Options SOME UNIVERSITY

  18. COD CBT- Download from IFAP

  19. Reporting Tool Macros

  20. If you are sharing a computer with a colleague from your school Log into COD and practice accessing your school’s reports via the services menu Or, use the data files for Pell YTD or SAS disbursement detail on demand and practice importing into an excel file Files will be on your desktop Or, use the COD CBT to learn more about Grant or Direct Loan reports Icon will be on your desktop “Pro” Practice Time

  21. Funding & Cash Management Screens • School Summary • Funding Information • Summary Financial Information • Cash Activity

  22. School Summary UNIVERSITY OF ENCELADAS Check this screen frequently for all Award years and programs

  23. School Summary UNIVERSITY OF TITAN Negative cash may indicate a draw has not yet posted or downward disbursement adjustments are needed WOOD 770-383-9662 MASON BARBARA 678-721-4452 DAVIS ANNE 555-555-555 DAVIS- MASON

  24. Funding Info UNIVERSITY OF HYPERION Use this screen to monitor available balance and to ensure that disbursements equal your net drawdowns

  25. Summary Financial Info For Direct Loans this screen mirrors the SAS Cash Summary information Use it to monitor your daily cash and disbursement summary information UNIVERSITY OF MIMAS

  26. Cash Activity UNIVERSITY OF MIMAS Total Cash unsubstantiated greater than 30 days Remember to be in compliance, disbursements and disbursement adjustments must be reported within 15 days Total Cash Unsubstantiated

  27. If you are sharing a computer with a colleague from your school Log into COD and practice locating school cash information Or, use the COD CBT to learn more about Managing School Information Icon will be on your desktop “Pro” Practice Time

  28. Edit Code Warnings and Rejects • COD edit code warnings alert schools to processing issues that may need to be resolved, but build on the COD system • COD edit code rejects do NOT build on the COD system • Where can you find edit code rejects? • Query your own Financial aid software • Via the COD batch menu • Focus on 3 DL rejects

  29. COD Date Range Batch Search

  30. Filter Batch by Rejects

  31. Identifying, Locating and Resolving Rejects • 140 - Incorrect origination fee percentage and/or interest rebate percent on new awards • 141 - Cannot change the origination fee percent and/or interest rebate percent on an active loan • 144 - Disbursement dates do not match origination fee percentage and/or interest rebate percent on file

  32. Edit 140 Example- New Award

  33. How do I fix edit code reject 140? • It never built on the COD system • Correct in your software to the correct percentage to go with the corresponding first disbursement date and resubmit

  34. Edit 141 example At first glance this looks ok correct fee with the date but….. This loan originally built on COD with a 1.051% origination fee

  35. How do I fix edit code reject 141/144 with anticipated disbursements?

  36. Example of 144

  37. Fixing Edit 144 • So what happened with previous circumstance? • School tried to submit a disbursement date change and that is why it hit edit code 144 • Since this record only has pending or anticipated disbursements, correct the record following guidance for loans with pending/anticipated disbursements • But what if an actual disbursement accepted with the wrong fee or date?

  38. How do I fix reject 144 with actual disbursement?

  39. Notifications of Fee changes • DCL ID: GEN-13-22 updated October 25, 2013 • Subject FY 2014 Sequestration Changes to the Title IV Student Aid Programs • Electronic announcement- October 25, 2013 • Operational updates and COD system readiness for Direct Loan Origination Fee Percent Increases • Attachment with directions on how to fix loans with incorrect fees

  40. If you are sharing a computer with a colleague from your school Log into COD and practice updating and correcting loan fee percentages Or, use the COD CBT to learn more about Updating and Creating records or Edit code rejects Icon will be on your desktop “Pro” Practice Time

  41. QUESTIONS? Wood Mason 770-383-9662 Wood.mason@ed.gov Barbara Davis 678-721-4452 Barbara.davis@ed.gov

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