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TMA System Entry

TMA System Entry. There are 3 steps to system entry of a TMA report: Acknowledge the report was received Complete a “TM” case change End session. Acknowledge TMA Report On the case change menu, enter the case number Select option G Press Enter . Enter: Case number Last name

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TMA System Entry

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  1. TMA System Entry • There are 3 steps to system entry of a TMA report: • Acknowledge the report was received • Complete a “TM” case change • End session

  2. Acknowledge TMA Report • On the case change menu, enter the case number • Select option G • Press Enter

  3. Enter: • Case number • Last name • Report month • Date the report was received • “I” for Incomplete or “C” for Complete report You can enter a “?” To get incomplete reason codes. If incomplete, the system will generate a notice to the recipient.

  4. If complete, enter “C” • Press Enter

  5. Complete “TM” Change • You get a prompt from KAMES to complete this change • Select option A • Press Enter

  6. Enter Member number • Select segment to change- usually earned income and child care changes are entered • Select month • Press Enter

  7. Select an employer, or add a new employer, if needed • Press Enter

  8. In the current month, we want to put the calculator code of “P3”, to consider the prior 3 months of income on the TMA report. Also, make sure the change reason code is “TM”. DEC Remember- the companion Food Benefit case should still count the Prior 2 months wages

  9. Now, we want to go into the prior 3 months, and enter the actual income for those months. The next few screens will show these prior 3 months’ entries.

  10. Don’t forget to enter your verification source code!

  11. Now that we have entered all of the income, we would enter any child care expense, or other changes reported.

  12. End Session • When changes are complete: • Select option I • Press Enter

  13. If there are any related cases, you should check to make sure the calculations are correct.

  14. It looks as if the case will be denied at this point. However, that is only because TMA is in the “L” or “N” category. Make sure at the end that the case does approve as TMA!

  15. You should always stop at this screen and manually calculate the income, to ensure no errors were made!

  16. On this screen, we want to check the Time Limited MA fields. • Time Limited MA should be “Y” • Are the dates correct? Even though we received a prompt from KAMES- DO NOT enter an Alternate Programming code!

  17. Of course, we need to document Comments on this change, as we would comment on any change.

  18. We can see on this screen that the TMA case was approved ongoing. If this is not the case, ALWAYS check to ensure that the system worked the case correctly.

  19. Wrap Up As you can see, TMA report System entry is not difficult, just time-consuming. If you take your time, and follow these steps, you should have no problem in entering TMA reports.

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