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Building Your Own Collaborative Environment with SharePoint and Microsoft Tools

Discover how to create a collaborative environment using Microsoft technologies. This guide covers effective collaboration strategies in education technology, including live streaming with Windows Media Encoder, videoconferencing with Windows Messenger, and presentation creation using PowerPoint. Learn about SharePoint's capabilities, such as document libraries, discussion boards, and user management. We will also cover installation and configuration of SharePoint Services on Windows Server 2003, along with advanced topics like web part customization and integration with Class Server.

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Building Your Own Collaborative Environment with SharePoint and Microsoft Tools

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  1. Building your own collaborative environment Mark Tigwell marktig@microsoft.com

  2. What do we mean by collaborating? • “To work with another person or group in order to achieve something” • What does this mean for education technology?

  3. If you want to… • Stream a live video or audio presentation to a large online audience • You would use Windows Media Encoder on a PC and Windows Server 2003 with the Media Server role turned on. • Videoconference with one or two people • You would use Windows Messenger on a PC with a webcam. • Create a presentation with commentary that could be downloaded or viewed over the web • You would use PowerPoint and Producer for PowerPoint • Create and edit Movies or Slideshows • You would use Movie Maker and Photo Story • Create a document, spreadsheet, presentation or web page • You would use Office 2003 • Create a learning object • Use any of the above tools and package it with Class Server 4

  4. Microsoft provides a complete toolkit for collaboration

  5. Sharing

  6. SharePoint automatically creates web sites for people to share information with each other. Some of the things it can create: Discussion boards Surveys Document libraries Image galleries Powerful custom lists Events and calendars Address books Meeting workspaces Manage users and permissions What does SharePoint do?

  7. Interactive demonstration… • Let’s install, configure and explore a typical SharePoint server….

  8. Install & configure SharePoint 1 • What you need: a server running Windows Server 2003 with IIS (“Application Server” role switched on) • Install SharePoint Services (note: to enable search function, SQL Server must be used) • Run IIS – look at web sites and options • In Administration Tools, select SharePoint Central Admin • Extend a web site (Extend and create) • Extend and map to another is for load-balancing • Can use any SQL Server • Enter a URL path

  9. Install & Configure SharePoint 2 • Go to the new site • Pick a template • Note: I am administrator, so I can do anything! Explore Documents & Lists: • Shared documents (upload a document, alert, settings and columns) • Standard lists (explore) • Discussions (explore) Special areas (later): • (sub)Sites • Workspaces: • Document workspaces • Meeting workspaces

  10. Site Settings 1 • Home > Modify Shared Page • Appearance • Web parts • What are they? • Types • Add a web part (content editor, text file) • Site Settings • Customisation • Alerts

  11. Site Settings 2 • Go to top-level site admin • Manage site groups (create a group) • Cross-site groups • Anonymous access (enables the magic button!) • View storage allocation • Manage regional settings • Save as template

  12. Adding users • Adding a user • Understanding roles and delegated authority

  13. Create: • New subsite (note context and permissions) • Document workspace (check-out, check-in, versions) • Custom list (staff DVD library) • Survey • Blank page • Picture Library

  14. Integrating with Class Server • Class Server admin (teacher, student, class) • Class Server SharePoint home page • Class Server web parts

  15. Modifying in FrontPage • Fully customise all the elements of a SharePoint site • More flexible data views and web parts • Easily see the structure of your site • Apply more themes • View and modify code (careful!) • WARNING: Break your SharePoint site!

  16. Advanced Topics • Writing web parts with Visual Studio • Integrating with Outlook: • Synchronise calendars and contacts • Receive alerts • Integrate alerts • Create Meeting Workspaces • Command line tool: stsadm.exe useful for many tasks including backup and restore: • stsadm.exe -o backup -url http://server_name/site -filename file_name.dat

  17. Where to get the tools mentioned in this presentation

  18. Books and training • Microsoft Windows SharePoint Services Step by Step, Microsoft Press (ISBN 0-7356-2075-X) • Microsoft Windows SharePoint Services Inside Out, Microsoft Press (ISBN 0-7356-2171-3) • Microsoft eLearning Library (MELL) Module on Windows Server 2003 and SharePoint (demo) (http://www.microsoft.com/learning/mell/)

  19. TechNet (technet.microsoft.com) MSDN (msdn.microsoft.com) SharePoint University www.sharepointu.com Web sites

  20. Thank you • We would like to thank all sponsors of theMicrosoft Education Roadshow National Hardware Sponsor:

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