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Procurement Processing

This document outlines the procurement procedures for purchases under the U.S. Fish and Wildlife Service, focusing on equipment purchasing within various price ranges. It details requirements for obtaining quotes, equitable distribution of purchases, and competition requirements. It also emphasizes the importance of federal registration for contractors in the Central Contracting Register (CCR) and provides guidelines for sole source procurements. Understanding these practices ensures compliance with federal regulations and facilitates effective procurement within the agency.

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Procurement Processing

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  1. Procurement Processing Tammy Froscher, Procurement Property Technician U.S. Fish and Wildlife Service, LSRCP Program Office March 17, 2011

  2. Purchasing Equipment • Purchases up to $2,500 or less • May need no quotes or just 2 quotes • Should be distributed equitably among suppliers • Purchases 2,600 - $10,000 • Need competition to the maximum extend practicable for the amount or item • 3 sources generally meet this requirement • May need spec. sheet • No bids are sometimes OK, just note

  3. Credit Card Purchases • Purchases up to $2,500 - $3,000 don’t have to be in CCR • Over $3,000 – need to be in CCR, I have to do a Purchase order and reports

  4. Central Contracting Register (CCR) • Contractors are required to register in CCR in order to be awarded contracts by the Federal Government. This is a one time registration to make sure they are a legitimate company. • If not on the list, I have a package to send them and can help walk them through it, its very easy.

  5. Competition Requirements • Purchases up to $10,000 • Obtain quotes from at least 3 sources • If someone declines, write down they declined and why • If construction or services, RO should do because of wage rates and other clauses, need a good SOW, make sure the bids are apples to apples, then they can be approved by RO and don’t have to go out for bid (usually). • Don’t tell vendors they have the bid, I will or RO will. You aren’t authorized to comment the gov’t.

  6. Scope of Work • Make sure spec. are “apples to apples” • Need to include what is needed • Make sure they know the Federal Government is purchasing the item or service • When applicable use Davis-Bacon Wages • Proposals from Contractors can’t be used as a Scope of Work

  7. Sole Source Requirements • Requesting office needs to prepare a justification • Must clearly state why the need for a non-competitive procurement • circumstances why only one source is reasonably available • Urgency, exclusive licensing agreements, brand name

  8. FedBizOpps.gov • https://www.fbo.gov (handout) • This website is used to list all government procurement opportunities (usually $25,000 and above). • This site is a major source for vendors (they can go into this site and see all business opportunities the government has posted).

  9. Questions??

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