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Establishing and managing systems No. 3

This article discusses the key considerations in establishing and managing information systems, such as compliance with Acts and Standards, suitability to the individual business, integration of existing systems, and the impact of new mobile technologies. It also explores the challenges faced by organizations and the services provided by outside specialists in developing effective information management policies and procedures.

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Establishing and managing systems No. 3

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  1. Establishing and managingsystems No. 3 When first establishing a system to manage the various types of information, organisations need to: consider all forces that can impact on the system. develop a framework to provide an overall picture ensure compliance with the numerous Acts and Standards ensure suitability to the individual business

  2. Establishing and managingsystems • One of the first processes when establishing systems is compliance with the numerous Acts and Standards impacting on information management. • Compliance requirements place enormous pressure on businesses, as failure to meet them can result in various formal review processes and prosecution.

  3. Establishing and managingsystems • Another important aspect of an information-management system is its suitability to the individual business. One difficulty for organisations occurs when new managers are appointed, and they think that because the system they used in their previous business worked well, it should automatically work well in the new business.

  4. Suitability of systems • Two of the greatest challenges for organisations trying to implement a suitable information management system are finding out how to integrate the variety of existing systems in use, and how to incorporate the invasion of new mobile technologies. • As a result, information managers are recognising the need to standardise their mobile infrastructure, devices and networks..

  5. Suitability of systems • Because of the complexity of these issues, many organisations enlist the help of an outside specialist to develop policies and procedures, and to provide advice on a system that would best suit the business. • Some of the services offered by these specialists are outlined in figure 4.12. on page 185.

  6. 1.Web content management • The escalation in online information, such as text, scripts, videos, files and images, is a challenge for organisations. Because visitors to websites make decisions based on the information available, the legal ramifications resulting from incorrect information is a serious issue. Businesses can also be legally liable if statutory requirements, such as accessibility to information are not met. • procedures outlining how often content is to be reviewed are documented. New technologies impacting on content managers are shown in figure 4.13 page 186

  7. QUESTIONS 1. In pairs, develop a positive argument to support the following statement: • “What works well in one business may not work well in another”. (give examples) • BSBINM201A 1.2 2. Read the scenario on page 188 then answer the ‘think and explore’ question below. • BSBINM201A 2.2

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