1 / 25

Navigating IFAP and Completing the Electronic Application

Session 37. Navigating IFAP and Completing the Electronic Application. Mike Stein and Marcia Fediw | Nov-Dec. 2016 U.S. Department of Education 2016 FSA Training Conference for Financial Aid Professionals. AGENDA. Navigating IFAP Institutional Eligibility Compliance Audits

gatling
Télécharger la présentation

Navigating IFAP and Completing the Electronic Application

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Session 37 Navigating IFAP and Completing the Electronic Application Mike Stein and Marcia Fediw | Nov-Dec. 2016 U.S. Department of Education 2016 FSA Training Conference for Financial Aid Professionals

  2. AGENDA • Navigating IFAP • Institutional Eligibility • Compliance Audits • Financial Statements • Student Aid Internet Gateway (SAIG) • Integrated Partner Management • Program Review

  3. AGENDA • Policies and Procedures • SAIG • Two-Factor Authentication • Integrated Partner Management

  4. NAVIGATING IFAP • Foreign School Information Page • https://ifap.ed.gov/ForeignSchoolInfo/ForeignSchoolInfo.html • Information Page for Financial Aid Professionals • https://ifap.ed.gov/ifap/

  5. INSTITUTIONAL ELIGIBILITY • Eligibility Applications (www.eligcert.ed.gov) • Primary Application Types: • Initial Certification • Recertification • Reinstatement • Eligibility Only • Voluntary Withdrawal • Updates • Mergers • Change in Ownership

  6. INSTITUTIONAL ELIGIBILITY • Legal Authorization and Degree Granting Authority • Academic Catalog, Programs and Locations, Partnerships • School Policies: Admissions, Refund, Satisfactory Academic Progress (SAP), Return of Title IV funds (R2T4) • Special Requirements for Medical, Veterinary, and Nursing • Outcome Documents

  7. COMPLIANCE AUDITS • Must be Submitted Annually in English • Public and Private Non-Profit Foreign Institutions • Based on Amount of Title IV Funds Received During Fiscal Year • Standard Compliance Audit if $500,000 + • Alternative Compliance Audit if Less Than $500,000 • For-Profit Foreign Institution • Standard Compliance Audit • Secretary’s Discretion

  8. FINANCIAL STATEMENTS • Must be Submitted in English • Public and Private Non-Profit Foreign Institutions • Based on Amount of Title IV Funds Received During Fiscal Year • Home Country GAAP and U.S. GAAP and GAGAS or • Home Country GAAP • Low Volume Exception, Except During Initial Certification • For-Profit Foreign Institution • Home Country GAAP and U.S. GAAP and GAGAS Required Annually • Letters of Credit

  9. POLICIES AND PROCEDURES • Federal Regulations Require Schools to Have Written Policies and Procedures for the Administration of the Title IV Student Assistance Programs • Start by Creating a New Manual, or Cross-Reference Your Answers to an Existing Manual

  10. POLICIES AND PROCEDURES • Begin with These Sections First • Satisfactory Academic Progress (SAP) • Admission Policies • Tuition Refunds • Return of Title IV Funds • Consumer Information • Typically Requested Prior to a Program Review

  11. POLICIES AND PROCEDURES • Establish a Team with Members from all Appropriate Offices to Assist in the Writing and Review of Procedures • Include a Comprehensive Calendar of Activities Related to Student Aid Delivery, Including Dates and Deadlines for Students • Develop a Schedule to Test, Review, and Update your Manual and Remember to Inform Staff of this Schedule • Train Your Staff on the Procedures – Existing Ones as Well as Those Revised or Newly Developed

  12. POLICIES AND PROCEDURES • Example – Conflicting Data • Develop Procedures to Identify and Resolve Discrepancies in the Information the Institution Receives from Different Sources with Respect to a Student’s Application for Title IV aid

  13. PROGRAM REVIEW • ED Employees Conduct On-Site or Off-Site Program Reviews • Focused or General Program Review • Expanded File Study May be Required • School has Opportunity to Respond to Program Review Report • ED Considers response in Final Program Review Determination • Liabilities, if Any, Not Punitive and School May Appeal

  14. STUDENT AID INTERNET GATEWAY • Allows Authorized Entities to Exchange Data Electronically with ED • Organizations Enroll Individuals as Destination Point Administrators (DPAs) • DPAs are Assigned Destination Points (TG Numbers/Mailboxes) that Receive and Transmit Data • Each Entity Must Designate One Individual as its Primary DPA

  15. STUDENT AID INTERNET GATEWAY • To Be in Compliance a School Must • Enroll in SAIG • Use FAA Access or its SAIG Mailbox to Exchange FAFSA Data or ISIR Data with ED’s Central Processing System (CPS)

  16. STUDENT AID INTERNET GATEWAY • Use the Common Origination and Disbursement (COD) Website or its SAIG Mailbox to Exchange Award and Disbursement Date for Direct Loans • Submit to the National Student Loan Data System (NSLDS) Student Enrollment Records and NSLDS Transfer Student Monitoring Records

  17. SAIG ENROLMENT PROCEDURES • Enrollment Actions Available: • Designating a Primary DPA with All Services (Required) • Designating a Non-Primary DPA • All Online Services (COD, FAA Access to CPS, NSLDS) • COD Online and NSLDS Online • COD Online Only NSLDS Online Only

  18. SAIG FORM COMMON ERRORS • Submitting Photocopies of Signature Pages • Not Designating a Non-Primary DPA to Serve as a Backup to the Primary DPA • Password Sharing and Sharing System Access

  19. SAIG – NEW SERVICE • Data Challenges and Appeals Solution (DCAS) • DCAS Supports Gainful Employment Challenges and Appeals • Future Expansion of DCAS will Include Cohort Default Rates and Other Student-Level Data Initiatives • Enroll Using Paper SAIG Form • At Least One Person Must Register From Each School

  20. TWO-FACTOR AUTHENTICATION • All Authorized users are Required to Enter Two Forms of ‘Authentication’ to Access FSA Systems • The First Factor is the User ID and Password • The Second Factor is a Token that Generates a One-Time Password

  21. INTEGRATED PARTNER MANAGEMENT

  22. INTEGRATED PARTNER MANAGEMENT • Updates and Information will be Posted to ifap.ed.gov • Targeted Multi-Media Training on IPM will be Provided for all Partners • Target Timeframe for Training is 4–6 Weeks Prior to ‘Go-Live’

  23. CONTACTS • Email: FSA.Foreign.Schools.Team@ed.gov • Phone: 202-377-3168 • Fax: 202-377-3486 • Mail: U.S. Department of Education Multi-regional and Foreign School Participation Division Union Center Plaza, 7th Floor 830 First Street, NE Washington DC, 20202 (20002-5340 if Overnight/Courier)

  24. SCHOOL ELIGIBILITY SERVICE GROUP (SESG)Ron Bennett - Director, School Eligibility Service Group, Washington, DC (202) 377-3181School Eligibility Service Group General Number: (202) 377-3173 or email: CaseTeams@ed.gov Or call the appropriate School Participation Division manager below for information and guidance on audit resolution, financial analysis, program reviews, school and program eligibility/recertification, and school closure information. New York/Boston School Participation Division Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, Vermont, New Jersey, New York, Puerto Rico, Virgin Islands Betty Coughlin, Director (646) 428-3737 Tracy Nave – Boston (617) 289-0145Jeremy Early– Washington, DC (202) 377-3620Chris Curry – New York (646) 428-3738 Philadelphia School Participation Division District of Columbia, Delaware, Maryland, Pennsylvania, Virginia, West Virginia Nancy Gifford, Director (215) 656-6436 John Loreng – Philadelphia (215) 656-6437 Sherrie Bell– Washington, DC (202) 377-3349 Multi-Regional and Foreign Schools Participation Division Michael Frola, Director (202) 377-3364 Barbara Hemelt − Washington, DC (202) 377-4201 Joseph Smith − Washington, DC (202) 377-4321 Mark Busskohl – Washington, DC (202) 377-4572 Michelle Allred – Dallas (214) 661-9466 Atlanta School Participation Division Alabama, Florida, Georgia, Mississippi, North Carolina, South CarolinaChristopher Miller, Director (404) 974-9297 David Smittick – Atlanta (404) 974-9301 Vanessa Dillard – Atlanta (404) 974-9418 Dallas School Participation Division Arkansas, Louisiana, New Mexico, Oklahoma, Texas Cynthia Thornton, Director (214) 661-9457 Jesus Moya – Dallas (214) 661-9472 Kim Peeler – Dallas (214) 661-9471 Kansas City School Participation Division Iowa, Kansas, Kentucky, Missouri, Nebraska, TennesseeRalph LoBosco, Director (816) 268-0440Dvak Corwin – Kansas City (816) 268-0420 Angela Beam – Kansas City 816) 268-0534 Jan Brandow – Kansas City (816) 268-0409 Chicago/DenverSchool Participation Division Illinois, Minnesota, Ohio, Wisconsin, Indiana, Colorado, Michigan, Montana, North Dakota, South Dakota, Utah, WyomingDouglas Parrott, Director (312) 730-1532 Earl Flurkey – Chicago (312) 730-1521 Brenda Yette – Chicago (312) 730-1522 Sarah Adams − Chicago (312) 730-1514 San Francisco/Seattle School Participation Division American Samoa, Arizona, California, Guam, Hawaii, Nevada, Palau, Marshall Islands, North Marianas, State of Micronesia, Alaska, Idaho, Oregon, WashingtonMartina Fernandez-Rosario, Director (415) 486-5605 Gayle Palumbo − San Francisco (415) 486-5614 or Seattle (206) 615-3699 Dyon Toney − Washington, DC (202) 377-3639 Erik Fosker – San Francisco (415) 486-5606

  25. QUESTIONS?

More Related