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Automated Faculty Credentials Process in Higher Education Institutions

This presentation by Connie Kiskaden from Northern Kentucky University discusses the implementation of an automated process using Digital Measures to manage faculty credentials and competency. Topics include policy and procedure processes, standard and custom screens, approval processes, and reports. The manual process is compared with the automated process through examples and attachments. Key elements like creating new users, data entry, academic qualifications, and approvals are covered. Screens for faculty credentials approval and program coordinators are demonstrated, showcasing the benefits of automated systems in higher education administration. Contact for using the designed screens is provided. For inquiries, contact kiskadenc@nku.edu.

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Automated Faculty Credentials Process in Higher Education Institutions

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  1. User Group Conference October 14, 2015 Faculty CredentialsAutomated Process Presented by: Connie Kiskaden Northern Kentucky Universitykiskadenc@nku.edu

  2. Most if not all regional accrediting bodies have a requirement or standard for universities to show faculty credentials and competency. Northern Kentucky University has implemented a policy and procedures to process faculty credentials electronically through Digital Measures. This Presentation will cover: 1.       Our Policy and Procedure process 2.       Standard Screens used 3.       Custom Screens created and used 4.       Approval Process 5.       Custom Report Form 6.       Faculty Roster Report 7. New screen to credential Program Coordinators

  3. MANUAL PROCESS • Policy http://caa.nku.edu/faculty_credentials/faculty_credentials_policy.html • Paper Formhttp://caa.nku.edu/content/dam/caa/docs/accreditationdocs/FacultyCredentialsForm.pdf • Attachments • Approvals

  4. Attachments • Transcripts • Vita / Resume • Additional Justification if necessary • Certifications • Additional Graduate Coursework • Related Employment

  5. Approvals • Department Chair • Dean • Provost – (full-time faculty) • Vice Provost – (part-time faculty)

  6. Automated Process • Department requests creation of new user in Digital Measures • Data Entry (ONLY 4 screen in DM) • Yearly Data Screen – Completed during user creation process • Degrees Screen – data entry and upload transcript • Academic Qualifications Screen • Faculty Credentials Approval Screen

  7. Department initiated -Create New Faculty in Digital Measures Web Form

  8. Users and SecurityCreation Screen Added fields to setup, that populate yearly data screen

  9. Created New “Credentials”section

  10. Modified / Customized existing “Degree” screen

  11. Modified / Customized existing“Qualifications” screen to “Academic Qualifications”

  12. “Academic Qualifications” screendrop down menus

  13. Created NEW Screen for “Faculty Credentials Approval”

  14. Created NEW Screen for “Faculty Credentials Approval”

  15. CUSTOMREPORT

  16. Page1

  17. Page2

  18. Faculty Roster Report

  19. CredentialingProgram Directors/Coordinators

  20. Created NEW Screen for “Program or Curricular Area Coordinator” qualifications

  21. NOTE:If you wish to use any of the new screen designs, we at NKU have created, please contact your Digital Measures account rep. They will contact me for permission to copy my screens into your system.

  22. QUESTIONS ?

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