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SPED Preschool Payroll Procedures

SPED Preschool Payroll Procedures. Payroll Processing. In order for you to be paid, you must be fully processed through Human Resources by having done the following: Pay $25 for a background check (Hrs: Tues-Fri 8:00am – 4:00pm) Have your fingerprinting done

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SPED Preschool Payroll Procedures

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  1. SPED PreschoolPayroll Procedures

  2. Payroll Processing In order for you to be paid, you must be fully processed through Human Resources by having done the following: • Pay $25 for a background check (Hrs: Tues-Fri 8:00am – 4:00pm) • Have your fingerprinting done • Fill out a W-4 form • Human Resources will need a photo ID, social security card, and canceled check to set you up for direct deposit. TIP: If you have not done these… Do Them Today!

  3. The Front of Your Time Card Looks Like This (Please use authorized ORANGE time card from warehouse – not a copy)

  4. Write Your Full Name as Registered with Human Resources John Wilbur Doe

  5. Enter Your Employee ID# If you do not know your Employee ID#, contact Christine Johns, 801-402-5408) John Wilbur Doe 123456

  6. Enter Your Job Title 123456 John Wilbur Doe PS SPED TA

  7. Enter Your School Name 123456 John Wilbur Doe Sesame Street Elem PS SPED TA

  8. Enter Dates Covered (Pay period goes from the 16th to the 15th of each month) Feb 13 Mar 13 123456 John Wilbur Doe Sesame Street EL PS SPED TA 2 18 2 19 2 20 2 21 2 22 2 25 2 26 2 27 2 28 3 1 3 4 3 5 3 6 3 7 3 8 3 11 3 12 3 13 3 14 3 15

  9. Enter Program # (PS SPED staff, PS SPED/Functional skills/SC/LC Teachers and all TA’s–1290, Regular Ed PS Teachers-1305, EI-1299. Contact Christine Johns if you are unsure what program # you are paid from. If you are paid from more than one program #, please include both and divide your hours accordingly.) Feb 13 Mar 13 123456 John Wilbur Doe Sesame Street EL PS SPED TA 2 18 2 19 2 20 2 21 2 22 2 25 2 26 2 27 2 28 3 1 3 4 3 5 3 6 3 7 3 8 3 11 3 12 3 13 3 14 3 15 1290 1290 1290 1290 1290

  10. Enter Actual Hours Worked Feb 13 Mar 13 123456 John Wilbur Doe Sesame Street EL PS SPED TA 2 18 2 19 2 20 2 21 2 22 Hol 5 5 4.5 2 25 2 26 2 27 2 28 3 1 5 5 2.5 4.5 2.5SL 3 4 3 5 3 6 3 7 3 8 5 0 5 4.5 5PL 3 11 3 12 3 13 3 14 3 15 5 5 5 4.5 3SD 1290 1290 1290 1290 1290

  11. Total Weekly Hours Feb 13 Mar 13 123456 John Wilbur Doe Sesame Street EL PS SPED TA 2 18 2 19 2 20 2 21 2 22 Hol 5 5 4.5 2 25 2 26 2 27 2 28 3 1 5 5 2.5 4.5 2.5SL 3 4 3 5 3 6 3 7 3 8 5 0 5 4.5 5PL 3 11 3 12 3 13 3 14 3 15 5 5 5 4.5 3SD 1290 0 14.5 17 14.5 19.5 1290 1290 1290 1290

  12. Total Weekly Hours for the Month for all Programs and include the Program # (DO NOT include Extra Duty hours in the total) Feb 13 Mar 13 123456 John Wilbur Doe Sesame Street EL PS SPED TA 2 18 2 19 2 20 2 21 2 22 Hol 5 5 4.5 2 25 2 26 2 27 2 28 3 1 5 5 2.5 4.5 2.5SL 3 4 3 5 3 6 3 7 3 8 5 0 5 4.5 5PL 3 11 3 12 3 13 3 14 3 15 5 5 5 4.5 3SD 1290 0 14.5 17 14.5 19.5 1290 1290 1290 1290 1290 65.5

  13. Enter Grand Total Hours (DO NOT include Extra Duty Hours in Grand Total) Feb 13 Mar 13 123456 John Wilbur Doe Sesame Street EL PS SPED TA 2 18 2 19 2 20 2 21 2 22 Hol 5 5 4.5 2 25 2 26 2 27 2 28 3 1 5 5 2.5 4.5 2.5SL 3 4 3 5 3 6 3 7 3 8 5 0 5 4.5 5PL 3 11 3 12 3 13 3 14 3 15 5 5 5 4.5 3SD 1290 0 14.5 17 14.5 19.5 1290 1290 1290 1290 1290 65.5 65.5

  14. Enter Leave Hours on Leave Report Side (You MUST report leave for ALL hours you are contracted to be in the classroom AND ARE NOT, even if you DO NOT earn leave. Please include the hours you normally work on the date reported. Holidays are NOT reported on Leave Report.) Feb 13 Mar 13 27 SL 2.5 sub Mary Poppins 5 PL 5 sub Mary Poppins 14 SD Training 3 sub Mary Poppins 123456 John Wilbur Doe Sesame Street EL Please include: Date Leave code Description for SD/CF Hours Sub name if one was needed 2 18 2 19 2 20 2 21 2 22 Hol 5 5 4.5 2 25 2 26 2 27 2 28 3 1 5 5 2.5 4.5 2.5SL 3 4 3 5 3 6 3 7 3 8 5 0 5 4.5 5PL 3 11 3 12 3 13 3 14 3 15 5 5 5 4.5 3SD 1290 0 14.5 17 14.5 19.5 1290 1290 1290 1290 1290 65.5 Leave Codes 65.5

  15. Total Leave Report Hours Feb 13 Mar 13 27 SL 2.5 sub Mary Poppins 5 PL 5 sub Mary Poppins 14 SD Training 3 sub Mary Poppins 123456 John Wilbur Doe Sesame Street EL PS SPED TA 2 18 2 19 2 20 2 21 2 22 Hol 5 5 4.5 2 25 2 26 2 27 2 28 3 1 5 5 2.5 4.5 2.5SL 3 4 3 5 3 6 3 7 3 8 5 0 5 4.5 5PL 3 11 3 12 3 13 3 14 3 15 5 5 5 4.5 3SD 1290 0 14.5 17 14.5 19.5 10.5 1290 Total Hours 1290 1290 1290 1290 65.5 65.5

  16. Fill in any Extra Duty Hours Worked and Total (Extra Duty Hours are NOT included in Grand Total Hours) Feb 13 Mar 13 27 SL 2.5 sub Mary Poppins 5 PL 5 sub Mary Poppins 14 SD Training 3 sub Mary Poppins 123456 John Wilbur Doe Sesame Street EL PS SPED TA 2 18 2 19 2 20 2 21 2 22 Hol 5 5 4.5 2 25 2 26 2 27 2 28 3 1 5 5 2.5 4.5 2.5SL 3 4 3 5 3 6 3 7 3 8 5 0 5 4.5 5PL 3 11 3 12 3 13 3 14 3 15 5 5 5 4.5 3SD 1290 0 14.5 17 14.5 19.5 10.5 1290 22 Inservice 3 2 28 Sub for Sue Smith 2 3 1 Classroom Prep 1 1290 1290 6 1290 Total Hours 1290 65.5 65.5

  17. Sign Your Time Card Feb 13 Mar 13 27 SL 2.5 sub Mary Poppins 5 PL 5 sub Mary Poppins 14 SD Training 3 sub Mary Poppins 123456 John Wilbur Doe Sesame Street EL PS SPED TA 2 18 2 19 2 20 2 21 2 22 Hol 5 5 4.5 2 25 2 26 2 27 2 28 3 1 5 5 2.5 4.5 2.5SL 3 4 3 5 3 6 3 7 3 8 5 0 5 4.5 5PL 3 11 3 12 3 13 3 14 3 15 5 5 5 4.5 3SD 1290 0 14.5 17 14.5 19.5 10.5 1290 22 Inservice 3 2 28 Sub for Sue Smith 2 3 1 Classroom Prep 1 1290 1290 Sign Your Time Card Here 6 1290 1290 65.5 John W. Doe 65.5

  18. Have Principal & Early Childhood Coordinator Sign Time Card Feb 13 Mar 13 27 SL 2.5 sub Mary Poppins 5 PL 5 sub Mary Poppins 14 SD Training 3 sub Mary Poppins 123456 John Wilbur Doe Sesame Street EL PS SPED TA 2 18 2 19 2 20 2 21 2 22 Hol 5 5 4.5 2 25 2 26 2 27 2 28 3 1 5 5 2.5 4.5 2.5SL 3 4 3 5 3 6 3 7 3 8 5 0 5 4.5 5PL 3 11 3 12 3 13 3 14 3 15 5 5 5 4.5 3SD 1290 0 14.5 17 14.5 19.5 10.5 1290 22 Inservice 3 2 28 Sub for Sue Smith 2 3 1 Classroom Prep 1 1290 1290 Have Principal & Early Childhood Coordinator Sign Time Card Here 6 1290 1290 65.5 John W. Doe Principal/Early ChildhoodCoordinator 65.5

  19. Tracking Your Hours • You will be responsible for filling out a time card every month. It will be due the 16th of each month by 4:00pm unless otherwise notified. • Write down the exact hours worked on the day actually worked. • You will be paid on the last day of each month. • You should always be on time and work your complete shift. • If you are unable to come into work, YOU must secure a sub (sub finder, sub list – classified staff only, parent volunteer) and notify Christine Johns, 801-402-5408, of absence and sub name.

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