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Program Officer Session: Program Calendar Changes & Progress Reporting Updates

Join us for an informative session on the latest changes to the program calendar and progress reporting. Learn about member enrollment and retention, service hours, progress reports, and programmatic close-out. Get all your questions answered and receive valuable updates for your AmeriCorps program.

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Program Officer Session: Program Calendar Changes & Progress Reporting Updates

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  1. Program OfficerSessionWELCOME!California AmeriCorps TrainingS.F. Presidio Institute – September 11, 2014

  2. Session Overview • Welcome and Introductions • Program Calendar Changes • Progress Reporting Changes • Q & A Wrap-Up

  3. Program Calendar Changes

  4. Program Calendar Changes • Check-In #1: Member Enrollment/Retention & Service Hours • Signed Desk Review/Member File Certification Form & Member Background Check Tracker • Progress Reports 1, 2, & Final • Check-In #2 : Member Enrollment/Retention, Service Hours Check, & Progress Report Review • Check-In #3 : Member Enrollment/Retention, Service Hours Check, & Progress Report Review • Programmatic Close-Out Documents

  5. Check-In #1: Member Enrollment- Retention & Service Hours • When: 25 Days After Member Start Date • Review eGrants/Program 30/90/90/30 Record to Date • Discuss current member hours status • General Discussion Time for Program Specific Items

  6. Signed Desk Review/Member File Certification Form & Member Background Check Tracker • When: 25 Days After Member Start Date • Signed by the Legal Applicant Representative and the Program Director/Coordinator • Documents the program meets AmeriCorps regulations, provisions, policies and procedures • All Programs subject to random selection for Full Desk and Member Files Review

  7. Progress Reporting Changes

  8. Progress Reporting Changes • Format Change • Synched with CNCS GPR Due Dates • 1st Progress Report – When: 1/14/15 • 2nd Progress Report – When: 4/14/15 • Final Progress Report – When: 30 days after Member End Date • CV Feedback (If Applicable)

  9. Progress Reporting Categories • Primary Performance Measure • Non-Primary Performance Measure • Member Development Measure • Strengthening Communities-Volunteer Recruitment • Member Enrollment, Retention, & 30-Day Enrollment/Exit • Challenges, Issues, Impacts, or Topics Not Discussed • Great Stories

  10. Check-In #2 & #3: Member Enrollment Retention, Service Hours and Progress Report Reviews • Check-In #2 – When: Week of 1/26/15 • Check-In #3 – When: Week of 4/27/15 • Review eGrants/Program 30/90/90/30 Record to Date • Discuss current member hours status • Review Progress To Date • General Discussion Time for Program Specific Items

  11. Programmatic Close-Out • When: 45 Days After Final Progress Report Due • Included with Welcome Letter Package to Leal Applicant & Program Director

  12. Q & A Wrap-Up

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