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Soldier Quick Start Training GoArmyEd Module 4 Class Drops and Withdrawals

Module 4: Class Drops and Withdrawals. Soldier Quick Start Training GoArmyEd Module 4 Class Drops and Withdrawals. 1. Module 4: Class Drops and Withdrawals. Overview Class Drops and Withdrawals.

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Soldier Quick Start Training GoArmyEd Module 4 Class Drops and Withdrawals

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  1. Module 4: Class Drops and Withdrawals Soldier Quick Start Training GoArmyEd Module 4 Class Drops and Withdrawals 1

  2. Module 4: Class Drops and Withdrawals Overview Class Drops and Withdrawals This module provides important policy information for dropping and withdrawing from TA-funded classes through GoArmyEd. All drops and withdrawals for your TA-funded class enrollments must be initiated through GoArmyEd. This module includes five topics: • Topic 1: Refund Schedule and Policy–Dropping a Class Topic 2: Refund Schedule and Policy–Withdrawing from a Class Topic 3: TA Statement of Understanding Topic 4: Submitting Drops and Withdrawals (step-by-step) Topic 5: Summary 2

  3. Module 4: Class Drops and Withdrawals Topic 1: Refund Schedule and Policy–Dropping a Class Dropping a Class 3

  4. Module 4: Class Drops and Withdrawals Topic 2: Refund Schedule and Policy–Withdrawing from a Class Withdrawing from a Class Below are details about withdrawing from classes. 4

  5. Module 4: Class Drops and Withdrawals Topic 3: TA Statement of Understanding TA Statement of Understanding (SOU) If you withdraw from your class, you are held financially responsible as specified in your TA Statement of Understanding (SOU). The only exception to that policy is if your withdrawal is for an approved military reason. • From Section 4 of the SOU You Signed: • “I will reimburse the Army any TA received if I withdraw from or fail to complete a course for academic or personal reasons to include; receipt of “F” for nonattendance, failure to remove an "I" for an incomplete grade within the time stipulated by the school, or 120 days, whichever comes first; receive a “D” or “F” grade in graduate courses, or required withdrawal is due to official separation, confinement, or similar administrative action by my Commander for disciplinary or fraudulent causes.” 5

  6. Module 4: Class Drops and Withdrawals Topic 3: TA Statement of Understanding TA Statement of Understanding (SOU) (continued) • “I understand I will not have to reimburse the Army if I withdraw for extenuating circumstances beyond my control such as; unanticipated military mission, to include unanticipated Federal or State missions for National Guard Soldiers who are involuntarily mobilized, emergency leave, death of a family member, or illness/hospitalization as endorsed by my Battalion Commander or first LTC in the chain of command; or by my Unit Commander if in the Reserve Component for each class. I understand that providing false information could subject me to disciplinary action or criminal charges under the Uniform Code of Military Justice (UCMJ) or other punitive actions.” • “I understand that if I have to repay the Army the TA received it will be withdrawn from my pay through an automated process between GoArmyEd and DFAS. I understand I will be informed 30 days in advance of a pending collection action and by signing below, I consent to the salary offset to reimburse TA. During the 30 day advance warning period I understand I have the opportunity to provide information to dispute the debt.” • d. “ I will advise the education center of any intent to withdraw from a class for which I am receiving TA and will follow the established GoArmyEd withdrawal procedures.” IMPORTANT! You are required to initiate all drops and withdrawals from classes through GoArmyEd PRIOR to the class end date. 6

  7. Module 4: Class Drops and Withdrawals Topic 4: Submitting Drops and Withdrawals (Step-by-step) Overview of Processes Below you will find more details about the drop and withdrawal processes. • Drops and withdrawals are processed directly through GoArmyEd. • There are two types of drops and withdrawals you can process: personal and military. • You initiate a personal drop or withdrawal when you decide to cancel a class enrollment but do not have an approved military reason for doing so. You may need to repay the Army for the TA used to fund that class. 7

  8. Module 4: Class Drops and Withdrawals Topic 4: Submitting Drops and Withdrawals (Step-by-step) Overview of Processes (continued) • A military withdrawal is a drop or withdrawal that is for approved military reasons as defined in your TA SOU. You may not be required to repay the Army for the TA used to fund a class from which you withdrew when you process a military withdrawal. • The following steps must be completed within 60 days of the initiation of the withdrawal, or you will be recouped. • You must complete the Request for Waiver of Tuition Assistance Recoupment form and have it signed by the Battalion Commander, first LTC in the chain of command, or if you are in the Reserve Component, by the Unit Commander for the dropped class. • You must upload the signed form to the eFile tab of your GoArmyEd Student Record using the “Request for Waiver of Tuition Assistance Recoupment” transaction type, and associate it with the dropped class for the eFile to be reviewed by the ESO. Ensure all PII is removed from the Request for Waiver of Tuition Assistance Recoupment formprior to uploading to eFile. • If you are requesting a military withdrawal for more than one class, you must withdraw from each class in GoArmyEd. • You will receive an email when a decision has been made regarding your request. 8

  9. Module 4: Class Drops and Withdrawals Topic 4: Submitting Drops and Withdrawals (Step-by-step) Overview of Processes (continued) • The Army monitors your use of withdrawals for military reasons. A hold will be placed on your GoArmyEd account if you submit four withdrawals for military reasons with Army costs in a fiscal year. The withdrawal for military reason hold will be automatically lifted at the start of each fiscal year. 9

  10. Module 4: Class Drops and Withdrawals Topic 4: Submitting Drops and Withdrawals (Step-by-step) Step-by-step Instructions You can access the Step-by-step Instruction documents for Dropping/Withdrawing from a Class by selecting the “View Reference Documents” link in the Helpdesk Resources section on GoArmyEd. The link will open the Reference Documents page on GoArmyEd, where you can select either a printable or an accessible version of a document. 10

  11. Module 4: Class Drops and Withdrawals Topic 5: Summary Class Drops and Withdrawals You have completed the Class Drops and Withdrawals module. In this module, you have learned about the following: • The difference between a drop and a withdrawal • The process for dropping or withdrawing from a class through GoArmyEd for TA-funded classes • Eligibility for full or partial refund of your TA used to pay for a class • Differences between personal and military drops and withdrawals • Eligibility for withdrawal for military reasons (WM) and how to request it through GoArmyEd • The importance of speaking with an Army Education Counselor and your class instructor prior to withdrawing from a class 11

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