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Empowering Councillors with ICT: Transitioning to Digital Solutions for Enhanced Efficiency

This document outlines the advancements in Information and Communications Technology (ICT) for councillors, aimed at reducing paper usage and costs. It highlights the investment in the Council Management Information System (CMIS) for electronic document storage and web publishing. It contrasts the financial burdens of outdated ISDN models with modern solutions like laptops, tablets, and smartphones. Councillors benefit from portable technology that allows them to work from anywhere, access documents online, and ultimately fosters more efficient governance.

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Empowering Councillors with ICT: Transitioning to Digital Solutions for Enhanced Efficiency

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  1. EM Councils – Member Development Network5 December 2012 Empowering Councillors through ICT

  2. The aim - less paper and at less cost

  3. Availability of information in e-format • The Council invested in CMIS to store all documents electronically and to publish to the web

  4. End to end wired connection via ISDN /Business Highway

  5. social change –newly elected councillors already have Broadband

  6. more social changecouncillors want to use smartphonesand other technology everywhere

  7. Costs of the 1990s model • Typical cost of the old ISDN – around £600/councillor/year • Desk, chair, PC with printer – a further £600 one off • H&S adviser visit • Installation visit • Maintenance calls

  8. Costs of the 21st century model • Provision of laptop/tablet/smartphone – up to £300 one-off • 3G connection for one device – modelling from £7.50/month or £80/year • Provision of wireless router, with configuration and installation – around £150 • We save – broadband costs • furniture costs • home visits for H&S and maintenance

  9. Benefits to councillors More important than any cost reductions • Lightweight, portable equipment • Work anywhere, anytime • Access previous paper documents online through CMIS

  10. Discussion

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