Best Practices in Emergency Management For Higher Education at UT Chattanooga:

1. Best Practices in Emergency Management For Higher Education at UT Chattanooga: Navigating The Guide for Developing High-Quality EOPs for Higher Education Institutions Suzanne Blake

2. Fasten your seatbelt…

3. Presentation Agenda • Welcome and Introductions • The Angst of Writing EOPs • “Standards on Steroids” • CPG 101 – the Chosen One • “The Guide” • Gap Analysis Tool

4. Introductions • Name • Title • Institution of Higher Education • What is the state of your EOP?

5. The angst of writing EOPs

6. The angst of writing EOPs “You’re hired. Now write our EOP.”

7. The angst of writing EOPs

8. The angst of writing EOPs

9. The angst of writing EOPs

10. The angst of writing EOPs

11. The angst of writing EOPs

12. The angst of writing EOPs

13. The angst of writing EOPs

14. The angst of writing EOPs “You’re hired. Now write a gazillon EOPs.”

16. “Standards on Steroids” • Comprehensive Preparedness Guide (CPG) 101 • Emergency Management Accreditation Program (EMAP) Standard • National Response Framework and associated annexes • National Preparedness Guidelines • NFPA 1561 • NFPA 1600 • IAECLA – Campus Emergency Operations Planning Guide • DOE Action Guide for Emergency Management at Institutions of Higher Education • UN Cluster Approach • Respective County EOP • Respective State EOP

17. CPG 101: The Chosen One (-oh-one)

18. CPG 101: The Chosen One (-oh-one) The Purists The Adaptivists

19. CPG 101: The Chosen One (-oh-one)

20. “Standards on Steroids” • Do we really need another one? • YES.

21. Enter: The Guide for Developing High-Quality Emergency Operations Plans for Institutions of Higher Education June 18, 2013 The Guide for Developing High-Quality Emergency Operations Plans for Institutions of Higher Education June 18, 2013 • U.S. Department of Education • U.S. Department of Health and Human Services • U.S. Department of Homeland Security • U.S. Department of Justice • Federal Bureau of Investigation • Federal Emergency Management Agency

22. The Guide for Developing High-Quality Emergency Operations Plans for Institutions of Higher Education “The guidance does not create any requirementsbeyond those included in applicable law and regulations…The information presented in this document generally constitutes informal guidance and provides examples that may be helpful.”

23. Overview of “The Guide” • Planning Principles • Planning Process • Plan Content • “A Closer Look”

24. Overview of “The Guide” • Planning Principles • Supported by leadership • Uses assessment to customize plan • Considers all threat and hazards • Provides for Access and Functional Needs • Whole IHE Community • Considers all settings and all times • Considers individual preparedness • Meets requirements of laws • A collaborative process

25. Overview of “The Guide” • Planning Process

26. Overview of “The Guide” • Plan Content • Introductory Materials • Basic Plan • Threat- and Hazard-Specific Annexes Chattanooga

27. Overview of “The Guide” • Plan Content • Introductory Materials • Cover Page • Promulgation Document and Signature Page • Approval and Implementation Page • Record of Changes • Record of Distribution • Table of Contents

28. Overview of “The Guide” • Plan Content • Basic Plan • Purpose and Situation Overview • Purpose • Situation Overview • Concept of Operations • Organization and Assignment of Responsibilities • Direction, Control, and Coordination • Information Collection, Analysis, and Dissemination • Training and Exercises • Administration, Finance, and Logistics • Plan Development and Maintenance • Authorities and References

29. Overview of “The Guide” • Plan Content • Functional Annexes • Evacuation • Deny Entry or Closing (Lockdown) • Shelter-in-Place or Secure-in-Place • Accounting for All Persons • Communications and Notifications • Continuity of Operations (COOP) • Recovery • Public Health, Medical, and Mental Health • Security • Rapid Assessment

30. Overview of “The Guide” • Plan Content • Threat- and Hazard-Specific Annexes • Hurricane or Severe Storm • Earthquake • Tornado • Hazardous Materials Incident • Mass Casualty Incident • Active Shooter • Pandemic or Disease Outbreak • Bomb Threat or Explosion

31. Overview of “The Guide” • “A Closer Look” • Clery Act • FERPA • HIPPA • Incorporating International Students • Campus Public Safety • Active Shooter Situations • Psychological First Aid (PFA)

33. Unidentified Flying Objects (UFOs) • Scope • Planning Assumptions • Communications • Does not suggest a “best practice” org structure • Policy Group • Coordination Group / EOC • Tactical Responders

34. Turbulence • Two really long sections • Functional annexes are weird • Active shooter is italicized • Omits several key components • Maybe too simple • Not specific on key items • ICS • Organizational structure

35. Smooth Skies • Specific to higher ed, and it works • Simple and straightforward • Good for newbies • Addresses ICS • Assigns specific responsibilities to higher ed departments • At worst, another guidance doc you can use • At best, it can write your EOP for you

36. Gap Analysis Tool • Introductory Materials Analysis • Basic Plan Analysis • Additional Guidance • Functional Annex Content • Threat- and Hazard-Specific Annexes

37. Gap Analysis Tool

38. EOP Encouragement

39. EOP Encouragement

40. EOP Encouragement

41. EOP Encouragement Questions?