The SouthEast Coastal Ocean Observing Regional Association (SECOORA)

1. The SouthEast Coastal Ocean Observing Regional Association (SECOORA) Transition to Operations

2. Interim Executive Director Update • State of the Regional Association • Organization Chart • Incorporation • Planning Grant • RCOOS Design Proposal • Requirements Process • Re-establishment of DMCC • Go-To-Meeting Software

3. NOAA RFP The RA arrives for a drink

4. SECOORA Administrative Organization Jennifer Dorton Special Project Coordinator Stakeholders Council Lynn Leonard Board Liaison Executive Director Parker Lumpkin Interim Staff Sam Walker Information Management Coordinator Susannah Sheldon Program Coordinator Science Advisory Committee Bill Dewar Chair Operations & Maintenance Committee Harvey Seim Co-Chair Cliff Merz Co-Chair DMAC/ODP Committee Carroll Hood Co-Chair Madilyn Fletcher Co-Chair Education/ Outreach Committee Glen Shen Co-Chair George Maul Co-Chair

5. At Large Seats North Carolina: Harvey Seim: hseim@email.unc.edu, (off: 919 962-2083) South Carolina:Rick DeVoe: Rick.Devoe@scseagrant.org, (off: 843 953-2078) Georgia: Jim Sanders: jim.sanders@skio.usg.edu, (off: 912 598-3340) Florida: Otis Brown: obrown@miami.edu, (off: 727 553-1100) George Maul: gmaul@fit.edu, (off: 321 674-8096) (cell: 321 412-4040) Pat Welsh: pat.welsh@unf.edu, (off: 904 620-2756) (cell: 904 705-5241) STAFF Parker Lumpkin: parker.lumpkin@scseagrant.org (off: 843 727-6497) (cell: 843 240-4672) Samuel Walker: samuel.walker@scseagrant.org (off: 803 777-3978) (cell: 803 807-1189) Susannah Sheldon: Susannah.Sheldon@scseagrant.org (off: 843 727-6497) Jennifer Dorton: dortonj@uncw.edu (off: 910 962-2777) (cell: 910 443-1708) Contact list • SECOORA BOARD: • Institution • Private Sector • Andy Clark: aclark01@harris.com, (off: 321-674-4758) (cell: 321 505-3000) • Mitch Roffer: roffers@bellsouth.net, (off: 321 723-5759) (cell: 305 321-8542) • Cliff Merz: cmerz@marine.usf.edu, (off) 727-553-3729 (cell: 727 409-0770) • Denise Johnston: djohnston@resolvemarine.com, (off: 954 764-8700) (cell: 954 294-4374) • Carroll Hood: cahood@raytheon.com, (off: 720 858-5255) • Academic/Research/Education Sector • Bill Dewar: dewar@ocean.fsu.edu, (off: 850 644-4099) • Richard E. Dodge: dodge@nova.edu, (off: 954 626- 3651) (cell: 954 629-2134) • Frank Muller-Karger: fmullerkarger@umassd.edu, (off: 727 553-3335) (cell: 727 366-4688) • Joe Ramus: jramus@duke.edu, (off: 252 504-7617) • Lynn Leonard: LynnL@uncw.edu, (off: 910 962-2338) • Public Agencies/Non-Profit/Other Sectors • Kim Cavendish: kcavendish@mods.net, (off: 954 713-0900) • Carolyn Dekle: CDekle@sfrpc.com, (off: 954 985-4416) (cell: 954 629-3984) • Glen Shen:glenshen@mote.org, (off: 941 388-4441) • Lundie Spence: Lundie.Spence@scseagrant.org, (off: 843 953-2078) • Sandy Vargo: svargo@marine.usf.edu, (off: 727 533-1100)

6. Incorporation • Incorporated with state of SC on Sept 4th, 2007 • In process of becoming 501C3 • Undergoing 2nd review by attorney • Public Charity vs Private Foundation

7. Planning Grant • Appears Planning Grants will be funded for next three years for all 11 RA’s (@400K per year • Established a dues structure, all 21 board members in good standing. Pro-rated dues beginning to come in…. True litmus test of the process • Challenge now is to transition to Operations

8. FY 07 RCOOS Design Proposal • Original SECOORA multi-year was not selected • Reduced to 1 year and revised to focus on: • Supporting existing assets…(HF Radars) • Supporting DMAC (catchers mitt for SEACOOS plus) • Web development • Carolina RCOOS • Funded multi-year – UNC-W - USACE • Existing assets/Carolina’s Coast/Waves/Water Quality

9. FY08 RCOOS Design Proposal • Submitted on time 3 Dec 2007 • Written by Ad Hoc Team and Staff • Focus on 6 areas: • Maintenance and development of existing observing assets and consolidation of existing sub-regional assets • Construction of an intergraded and embedded modeling system that capitalizes on the data streams generated by 1. • Develop ecosystem models,that exploit the data streams from first 2 tasks • Establish data mgt system designed to disseminate, rapidly, high quality products to general users, using previous FY07 efforts • Establish a System Engineering Approach • Integrate end-user community into the fabric of SECOORA • Selected as an “on hold” by NOAA for FY09

10. Define/Prioritize Requirements Stakeholder Council Defines and Prioritizes User Needs based on Business Plan Finance Team/Owner of Requirement Seek funding outside Feds relating to Requirement Business Plan Outlines 3 priorities Hazards, Fisheries Maritime Safety Draft Dec 07 SECOORA REQUIREMENTS PROCESS Finance Committee Refine Budget For Requirements Priorities briefed to Full Board Approved/Modified. Requirement list established Budget/Outreach/Funding Gap Analysis Performed By DMAC/ Science Advisory Committee, what’s achievable What’s missing? Costs? Performance Operational Program or Ad hoc Committee facilitate implementation, Contract and Assign PI to track Priority addressed… What done in house, What contracted End product, Outbrief Board Gap Analysis

11. SUCCESSES • Must save money, lives or resources….need to be able to measure it! HF Radar UM • Feb 2008 - HF Radar data at Univ of Miami RSMAS (Dr. Nick Shay) used to in lieu of broken ADCP so Army Corps of Engineers continue dredging operations in the port of Miami • Acoustic Doppler Current Profiler (ADCP) failed after being placed near a dredging site to monitor currents. The ADCP monitored a western component of the current to ensure discharged dredged material did not go into nearby coral reefs • After the ADCP failure, the project manager was able to use current data off the HF radar to monitor current speed and direction. • Without the HF Radar, dredging operations would have ceased and losses would have accrued at a rate of 50-70K for the State of Florida, Port of Miami, US EPA, and the Army Corps of Engineers.

12. Data and Information Management Progress • Integration through Ocean Data Partnership • Established DMAC Communication Protocols • Designed Data Portal Architecture to accommodate near-real-time and archived data • Development of QA/QC Standards • Adopted Technical Requirements Process • Feedback Mechanisms to Identify/Engage Users • Successfully Deployed CMS-Based Web Site • Maintained Relevance to National DMAC • Most importantly….kept the right people engaged!

13. Go to Meeting Software • Demo’d in December – Board meeting Jan • Only favorable comments • Corporate license @3.5K • 5 licenses….can distro by state or committee • Pays for itself with 1 meeting alone

14. STATE OF SECOORA • Incorporated • Has functioning EXCOM, Board, and Committees • Planning Grant will continue • Small chance for success with proposal based on fiscal realities in 08 • DMAC/DMCC moving forward • Losing capability….. SABSOON towers particularly • Working with Carolinas RCOOS as part of SECOORA • Need: • Transition to Operations – Web/Data Portal Forthcoming • Clear requirements process • Outline a path for what is achievable in 08 – Scale appropriately • Define use for dues • Find other revenue sources…target States • Need success stories

15. Goods and Others Goods • Data management/Web Portal • Admin of Planning Grant (We are functioning) • Business Plan and Business Plan junior • Dedicated Board • Superb Sub-regional efforts Others • Disparate region with disparate interests…difficult to narrow focus in fiscally tight times • Changing from earmarks to a competative SECOORA wide operational focus • Superb Sub-regional efforts

16. The SouthEast Coastal Ocean Observations Regional Association (SECOORA) Transition to Operations