SAM – LINE DETAIL ACTIONS

1. SAM – LINE DETAIL ACTIONS How to do account and sub-object code transfers

2. Navigate to Transaction Review 1. To navigate to Transaction Review, move your mouse over the Transaction Administration menu option on the SAM main menu bar. 2. Click on Transaction Review. 1 2

3. Line Detail Actions…in Transaction Detail 1. The Transaction Detail section of Transaction Review is located on the bottom half of the screen. 2. To take action on (or modify) any transaction line item, use the Line Detail Actions drop down menu. 1 2

4. Line Detail Actions…Split Line Item To split cost allocation between multiple accounting codes, click on option “Split Line Item #1” in the Line Detail Actions drop down box. 1

5. 1 2 3 Line Detail Actions…Split Line Item 1. You may indicate the number of splits using the drop down menu options, up to 99 lines. SAM will automatically split the transaction evenly the number of ways that you select. 2. You can change the percentage amount or the dollar amount by typing over the numbers in those fields. 3. Click the “Apply” button to apply the split to the line item in the transaction. Or you can click “Cancel” to return to the transaction without applying the split.

6. Line Detail Actions…Split Line Item After clicking the Apply button, the number of lines selected are displayed in the details section of the Transaction Review screen. Use the scroll bar to the left to view the different lines. SAM will re-number the lines 1.1; 1.2 etc. until you save the changes by clicking the Save button at the bottom of the screen. At this point you can make your changes to the accounting allocation by editing the accounting fields with valid accounting codes.

7. Line Detail Actions…Insert Line Item By selecting Insert Line Item # X, the system adds an additional line to the transaction. Once you save your changes, the system will number the item as the next line item. Note that no accounting is assigned to the new line item and there is no cost. Be sure of the transaction balances when inserting line items. 1 2

8. Line Detail Actions…Delete Line Item By selecting Delete Line Item # X, the system deletes that line from the transaction. Once you have selected Delete Line Item # X, you can Save or Cancel your changes with the buttons at the bottom of the screen. 1

9. Summary Actions…View Original Line (s) • To view the original transaction line information as passed by the merchant/supplier, click the ‘View Original Line (s)’ menu item in the Line Detail Actions drop down menu. • If you would like to go back to the original transaction line information, click on ‘Revert to Original’ button at the bottom of the page. To keep your changes, click on Cancel. 1 2

10. Line Detail Actions…Change All Lines • In Line Details Actions use the function called All Lines when there is a transaction that has more than one line item and all accounting lines need to be updated in the same way. • Click on All Lines then Update Accounting Allocation and the system will display a new accounting dialogue box.

11. Line Detail Actions…Change All Lines • 1. In the new accounting codes dialog box, change the accounting codes for all lines that need to be updated. • Once the new codes are populated in the accounting codes area click on Save. All fields that were updated are now updated to ALL lines. NOTE: General Ledger field is populated with the Account number and the Cost Center field is populated with the Sub-Object code.

12. UNIVERSITY OF MIAMIPURCHASING CARD OFFICE Mailing Address: 320 Max Orovitz Bldg. Loc. 1431 Email: pcard.ap@miami.edu Phone: (305) 284-2417 Website: www.miami.edu/pcard