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Session # 24

Session # 24. Cod Hands-on Barbara Davis Wood Mason. What Does a “Pro” Need to Know . Research/Resolve edit code rejects Access reports FAA’s perspective on cash management Create new awards. Research/Resolve Rejects. Why is it important to fix edit code rejects?

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Session # 24

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  1. Session # 24 Cod Hands-on Barbara Davis Wood Mason

  2. What Does a “Pro” Need to Know • Research/Resolve edit code rejects • Access reports • FAA’s perspective on cash management • Create new awards

  3. Research/Resolve Rejects • Why is it important to fix edit code rejects? • More efficient processing • Avoid hitting duplicate rejects • Better cash flow • Easier reconciliation • Where do I find a list of rejects and how to fix them?

  4. Two Reject Research Methods • Date range batch level rejects • Edit 97 • Searching by specific student • Student history • Edit 24

  5. Filter For Rejects by Program

  6. COD Student History

  7. Repeated Rejects

  8. Let’s Look at the CPS Data

  9. Summary of Batch Level Edit Reject Research • Select Batch Menu • Enter in date range search • Click on batch • Filter by program/status • Click on word reject • Refer to student record • Correct either award or disbursement

  10. Summary of Student level Edit Reject Research • Select Batch Menu • Enter in SSN and award year or choose all • Review history to see when rejects first started occurring • Click on word reject • Correct either award,disbursement or identifiers

  11. “Pro” Practice Time • Log into COD • Choose batch menu • Perform SSN search • Research and resolve a specific reject code • Or… • Cod CBT

  12. Accessing COD Reports • Services tab • Same log in ID as COD • Separate database • Can have both COD and reports open at same time • Must log off each separately • Use the CBT Grants Reports • Accessing reports on the web

  13. “Pro” Practice Time • Practice by logging in and looking at a POP or verification report for your school • Or… continue with the Grants report CBT to explore all reports available: Pell, ACG and SMART

  14. Cash Management • What’s an FAA supposed to do?? • Check Cash screens to see if funds have been drawn to support disbursements • Read only view in GAPS

  15. Funding Information

  16. Cash Activity

  17. Gaps Award Activity Report

  18. Yearly Totals

  19. Viewing Cash – No Drawdown

  20. “Pro” Practice Time • Log on to COD and visit your schools cash screens • What was your initial CFL for 0708 CFL? • Are you currently substantiated for all programs? • COD CBT lesson

  21. Creating New Awards • New awardee or already established on COD • Click create new award • Award ID and Award number • ACG and SMART grant • Creating Disbursements • What if I already have an award for that year on file?

  22. 875968775A08001587001

  23. New Grant Functionality! From the Create Disbursement screen, enter the disbursement information for the first disbursement then click the continue button to create additional disbursements. Finally click submit.

  24. COD CBT Lesson • Updating and Creating Records • Pages 1-17

  25. “Pro” Practice time • Use your log in and password to access COD • Or…. • COD CBT –Updating and creating records lesson • page 18-23 • Or… • COD CBT

  26. Contact Information We appreciate your feedback and comments. We can be reached at: Barbara.davis@ed.gov Wood.mason@ed.gov

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