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AGENCY USERS TRAINING Presented by DBHIDS Summer Camp Program Terence Young, DBH Carol Chase, DBH Antoinette Kirkland,

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22 diapositives · 570 Views · Jul 15, 2012

AGENCY USERS TRAINING Presented by DBHIDS Summer Camp Program Terence Young, DBH Carol Chase, DBH Antoinette Kirkland, Manager, DBH Operations Tobey L Watson, Manager, DBH IT Lonnie Stanley, Prakash Govind – Kimmel Group. Agenda. Take-aways from webinar - Getting familiar with:

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  1. AGENCY USERS TRAINING Presented by DBHIDS Summer Camp Program Terence Young, DBH Carol Chase, DBH Antoinette Kirkland, Manager, DBH Operations Tobey L Watson, Manager, DBH IT Lonnie Stanley, Prakash Govind – Kimmel Group

  2. Agenda Take-aways from webinar - Getting familiar with: • Agency Registration • Agency User Roles • Creating and Submitting Camp Applications • Application Statuses Support – summercamp@dbhids.org DBHIDS - Webinar

  3. Getting ready… • Browser (at least one of) • IE 8 or above, • Firefox 3.6 or above • Google Chrome 2.x • Adobe PDF reader version 9 • Must have email address at the agency • Fax machine – configuration • Optional – scanner to scan applications for online submission 3 DBHIDS - Webinar

  4. Agency Roles and Privileges 4 DBHIDS - Webinar

  5. Summer Camp Online - Addressing Your Concerns • Easy to Submit and Update Camp Applications Online • Online Status updates for submitted applications • Streamlined communication between agency and DBHIDS through status and notes • Digital record of applications and supporting documents 5 DBHIDS DBHIDS - Webinar

  6. Summer Camp – 3 Steps to Get Started We will go over each step and demo ‘how to’ DBHIDS - Webinar

  7. Summer Camp – 3 Steps to Get Started We will go over each step and demo ‘how to’ DBHIDS - Webinar

  8. Step 1: Register your agency • Access Summer Camp Website • Select “Register” link to open agency • Provide details about your agency • Provide details about your primary agency contact • Submit registration form for approval to DBH • Approvals result in an email with login details 8 DBHIDS - Webinar

  9. Step 1: Register your agency 4 3 DBH Home Pa ge Agency Registration Form Fill in Agency profile And Primary contact details 1 2 5 Register Submit Approved agencies receive an email with login credentials 6 9 DBHIDS January 10-12 2012 DBHIDS - Webinar

  10. Already Registered. What next? • If you have registered your agency please expect to receive an approval before March 15. • You may submit Camp applications on Mar 15. • All applications submitted before Mar 15 will not be processed. 10 DBHIDS - Webinar

  11. Summer Camp – 3 Steps to Get Started DBHIDS - Webinar

  12. Summer Camp – 3 Steps to Get Started DBHIDS - Webinar

  13. Camp Application Statuses 13 DBHIDS - Webinar

  14. Step 3a. Camp Application Creation • Access Summer Camp Website dbhids.org/SummerCamp (add to favorites) • Login to the application • Select top navigation Camp Applications • Select “Create New Application” link • Fill in child information • Fill in camp info to the extent possible • Fill in referral source • Print application to give to parent for signatures (parent and camp) 14 DBHIDS - Webinar

  15. Step 3. Camp Application Process Parent fills in details, signs,ANDGets Camp signatures and supporting documentation Give to parent/ appropriate person Create New Application Print Login Agency fills all details in online Camp Application Submit to DBH Parent brings back to Agency 15 DBHIDS - Webinar

  16. Step 3: Camp Application Submission • Filling in rest of Camp Application • Child section if not filled in • Camp section • Referral Source if not filled in • Submit to DBH DEMO 16 DBHIDS - Webinar

  17. Camp Application Cover Page • Every submission must have cover page • Cover page must have reference number on it • Cover page may be printed at any time • Check all items on cover page before submission 17 DBHIDS - Webinar

  18. DBHIDS - Webinar

  19. Selecting a camp • Types of camps • Preferred Camps • Non-preferred Camps • Not Eligible Camps • Create new camp if not in list • New camps must be approved before application can be processed by DBH 19 DBHIDS - Webinar

  20. Completing Camp Applications • Access applications from views and by search • View and print approval letters and denial letters • Print camp monitoring form 20 DBHIDS - Webinar

  21. Prerequisites for all Summer Camp users • Browser (at least one of) • IE 8 or above, • Firefox 3.6 or above • Google Chrome 2.x • Adobe PDF reader version 9 • Must have email address at the agency • Fax machine – configuration • Optional – scanner to scan applications for online submission 21 DBHIDS - Webinar

  22. Support Questions? Please email: summercamp@dbhids.org DBHIDS - Webinar