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Centralized Printing

Centralized Printing. Goal 5: To obtain efficient, effective and equitable use of resources. Goal 5: To obtain efficient, effective and equitable use of resources. CENTRALIZED PRINTING Current PRINT FLEET STATISTICS. Current Print Fleet 337 Printers

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Centralized Printing

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  1. Centralized Printing Goal 5: To obtain efficient, effective and equitable use of resources

  2. Goal 5: To obtain efficient, effective and equitable use of resources.

  3. CENTRALIZED PRINTINGCurrent PRINT FLEET STATISTICS • Current Print Fleet • 337 Printers • 11 Copiers / 7 Multi Functional Devices • 8 Standalone Faxes • Proposed Print Fleet • Less than 60 copiers AND printers • All fax machines will be contained in the office copier

  4. CENTRALIZED PRINTINGEfficiency / effectiveness • What is centralized printing? • Strategic placement with “right-sized” equipment to allow staff/students to print, copy and scan (strategic distribution) • Removing inadequate desk jet printers that have costly ink cartridges • Putting multiple devices in a single piece of hardware (scan, print, fax, copy)

  5. CENTRALIZED PRINTINGEfficiency / effectiveness Why does it make the district more efficient? • Smaller printing fleet equals: • less energy consumption • less paper • lesser amounts of help desk tickets for repairs (personnel time) • Faster, more powerful machines will let staff members quickly get their copies made and return to tasks/duties • Similar hardware will allow staff to use all the equipment • Walk-up printing eliminates paper waste • Without entering a mailbox code, print jobs will not start • The jobs purge nightly

  6. CENTRALIZED PRINTINGproposed cost savings / features • Current Printing / Copying Costs • Copiers - $4,912/month plus $1799.17 /month overages • Printing - $11,000 a month • Not all copiers can scan or print • No color copying • *Total: $16,000+/month or $192,000+ per year • Proposed Agreement • Copiers / Printing - $9,765/month which includes 11,220,000 copies • New copiers in all buildings • Color copiers in all offices • All copiers will print, copy, scan, collate, etc. • Reduction of print fleet to alleviate tech requests • *Total: $117,180/year or approximately $75,000 in yearly savings 5 year estimated savings = $375,000 (not counting energy savings

  7. CENTRALIZED PRINTINGphase in / communication plan • 2nd Week of August • Meet with Principals to discuss / determine copier locations • Determine implementation order • 3rdWeek of August • Run cabling / electricity to all copier locations • Communicate to staff timeline • 4thWeek of August to Mid-September • Install copier/printers in locations • Install copier/printers to staff / student computers • Remove printers from classrooms • *Every 3-6 months we will revisit the copier agreement with Digital Copy Products to ensure right size equipment, equipment in strategic locations, and high staff confidence in centralized printing.

  8. CENTRALIZED PRINTINGRollout / phase-in PLAN 3rd – 4th Week of August DMS and DVMS 1st Week of September DGS and WW District Office 2nd Week of September RES and BES 3rd Week of September DHS *Timeline is subject to change based on how fast/slow the process takes

  9. CENTRALIZED PRINTINGQUESTION / ANSWER More Efficient Environmentally Friendly (Green!) Questions? Newer Technology More Capabilities Cost Savings ($75,000/Annually) Aligned to Strategic Plan!

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