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Associated Students, Inc. (ASI) Finance Committee. “ It ’ s your Student Government ” Presented By Navdeep Kaur Vice President of Finance. STUDENT ORGANIZATIONS FUNDING GUIDELINES.
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Associated Students, Inc. (ASI) Finance Committee “It’s your Student Government” Presented By NavdeepKaur Vice President of Finance
1. All student organizations must be registered with the Office of Student Involvement and Leadership, and have attended a Finance Workshop. 2. Funding will be allocated to student organizations for individual events that will most directly benefit current CSUB students. 3. Greek organizations, however, may restrict membership, participation, or entrance based on gender. 4. ASI funds are allocated on a “first come, first serve basis” and as long as funds are available. No more than $3,000 a year (exceptions may apply). Before Approval
Before Approval… 5. Fundraisers: No more than $200 shall be allocated to any organization’s fundraiser. Finance Committee will pay half of the organization’s expenses. 6. Events must be held on campus, open to all CSUB students, and free-of-charge. 7. If request is less than $1,000, submit Application for Funding (FA) 4 weeks in advance. If request is more than $1,000, submit FA 5 weeks before event. 8. Late applications may not be approved by the Finance Committee. 9. Applications must be submitted to the VP of Finance by Fridays at 5:00pm.
Before Approval 10. A member of the organization must attend the Finance Committee meeting. If request is more than $1,000, the member is also required to attend the Board of Director’s meeting. 11. Funding Categories: Performance/Honorarium Rental Charges University Services Promotion & Publicity Food/Catering Supplies/Services Notes: ASI does not provide funding for clothing/attire/or material such as t-shirts and banners. Celebrations, ceremonies, and receptions will not be funded unless the event is educational or cultural. Graduation ceremonies/receptions will not be funded.
After Approval Reimbursement Process 1. Monday after the Finance Committee’s decision, the VP of Finance will email the organization/officer a letter via email with the amount approved. 2. The ASI office will prepare a funds transfer to the student organization’s club account. Please allow up to five (5) days from notification of funding approval for funds to post to account to allow for accounting processing. 3. The student organization will be responsible for the payment of any expenses. Forms can be found at www.csub.edu/bas under forms.
Application for Funding (AF) www.csub.edu/asi
Expense Form 4. Expense and Assessment Forms, and copy of receipt(s) must be submitted to the VP of Finance, no latter than two weeks after the event.
After Approval 5. The Office of Student Involvement & Leadership will sign off on all student organization’s expenditure forms for the event approved, only. 6. Student organizations will only be reimbursed for actual expenses regardless of allocation, not exceeding the amount approved. 8. For any unused funds approved by Finance Committee, a Billing Request Form will be submitted to the Office of Student Involvement and Leadership for the approval of the return of funds. 9. Student organizations can divide the amounts differently within the categories, without exceeding the amount approved. 10. Student organizations that are dissatisfied with the total amount approved can submitted a written appeal. 11. Publicity: Organizations must have the ASI Co-Sponsored banner at their event. An electronic flyer of the event must be sent to the VP of Finance.
Changes for 2012-2013 Student Organizations funding requests must provide a financial investment of at least 10% of total event cost. Applications for under $1,000 must be turned in four (4) weeks prior to the event. Applications for over $1,000 must be turned in five (5) weeks prior to the event. A detailed explanation of all costs for each category of the program MUST be attached to the funding application in order for the application to be considered. ATTACH ESTIMATES/INVOICES/BACKUP FOR EACH PROJECTED EXPENSE. Expense Form and Assessment Form MUST be turned in no later than 2 weeks after the event. Turning in all forms will determine possibility for future funding by ASI. Organizations must show proof of fundraising for bigger events. (Some fundraising should be done) ASI does not fund travel, prizes, personal gifts, awards, clothing, and basic operational costs. Celebrations, ceremonies and receptions will not be funded unless it is educational.
Contact Info. • NaviKaur • Vice President of Finance • (661) 654-3488 • (661) 654-2414 FAX • email@example.com • ASI Office • Dana Hicks • Office Manager (661) 654-2418