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Automation of the Application and Issuance of the SPS Import Clearance

Automation of the Application and Issuance of the SPS Import Clearance

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Automation of the Application and Issuance of the SPS Import Clearance

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  1. Automation of the Application and Issuance of theSPS Import Clearance Francis Norman Lopez President

  2. Agenda • Introduction • BOC e2m Import Procedures • DA Automated SPS Import Clearance • National Single Window • Moving Forward • Q & A

  3. PEZA About InterCommerce • IT, Value Added Network Services company • with more than 22 years experience in B2B transactions, and • more than 12 years in eCustoms Services – accredited as EDI VAN in 1998 and nowAccredited by Customs, PEZA, Clark and Subic Freeports, the Board of Investment and the Department of Agriculture: BAI, BPI and BFAR - as Value Added Service Provider (VASP) • A distributor of Global Exchange Services – GXS, the largest global B2B eCommerce services provider • Member, Pan Asian eCommerce Alliance (PAA) • Independent IT Company - No Affiliation with any logistics company (broker, forwarder, warehouse operator), thusno potential conflict of interest with client logistics providers, and ensuring data confidentiality and integrity • InterCommerce . . . YOUR Value Added Service Partner Department of Agriculture BAI BPI BFAR Local Focus – Global Reach !

  4. Pan Asian eCommerce Alliance • Established in 2000 • 12 Members VASP accredited by respective Customs authorities; INS – 12th Member • Legal framework, PKI mutual recognition, and secure cross border transaction service

  5. Import Entry Workflows – e2m IAS SPS Import Clearance Data Application to Import Clearance DA: BAI, BPI, BFAR National Single Window Airline/ Shipping Line Forwarder/ Consolidator Manifest/BL (BOL, GEN CTN) IED, Import Entry SAD (Formal/Wrhouse) Internet BOC Response: Assessment Final/Temporary Broker VASP e2m IAS VASP Gateway Importers’ Online Visibility: Import Entry, Assessment Release Instruction Invoice, BL/AWB Statement of Settlement Of Duties and Taxes (SSDT) CPRS Approved COR w BOC CCN Arrastre, Whse, CY-CFS Importer BOC Final Payment Instruction (Net: duties, taxes, fees – IPF, CSF, others) Certificate of Registration/CCN ? Debit from Importer Account AAB Final Payment Confirmation BAP/PASS5 AAB BRN + Auto Debit Agreement (ADA)

  6. Role of Value Added Service Provider -VASP • Enabler for electronic transactions with Customs and other government agencies • Provide front-end ICT systems available to registered importers, exporters and designated brokers, and infrastructure and telecommunications facilities, to allow electronic transactions with back-office system of Customs and OGAs, • Conduct orientation and user training • Provide customer support and helpdesk • Adopt to global best practices to facilitate trade, particularly cross border information exchange

  7. VASP Role in SPS IC Implementation • InterCommerce enabling the importers • Orientation on automated permit processes and requirements, and assistance for compliance to agency requirements • Provision of an online system (24/7) for the preparation of the permit application to agency accredited importers • Hands-on user training and initial implementation • Integration of data for other trade processes and generation of reports • Technical support and Helpdesk (8:00am to 10:00pm, Monday to Sunday)

  8. Import Workflows – eg BAI • Accreditation of regular importer of import products regulated by DA Agencies • Import product may require registration or be subject to laboratory tests and BFAD Certificate • Copy of approved Import Permit submitted to supplier as a requisite prior to export (BAI) • Ship-out date must be within 60 days after Import Clearance approval • Import Permit/Clearance and Certificate required by BIR for issuance of ATRIG (BAI) • Import Permit/Certificate and ATRIG required by BOC for processing import entry and release of goods Start SCM: PO, Proforma Invoice BAI: Import Permit Clearance BIR: ATRIG BOC: Import Entry, Release End

  9. BAI Import Clearance, Permit Harmonize Forms • Application Forms • NVQS Import Clearance • AFSD Import Permit • LSD-VBSS Permit • BAI Product Groups • Animal and Animal Products • Live animals, Animal by-products, Animal products • Feeds and Feedstuff • Feed ingredients and components, Veterinary drugs and products • Veterinary Biological Products • Cycle Time • Average 3 days • Fees • P100, P125, P200, P250 and P500 • Other Expenses • Man-hours • Transportation • Other expenses due to delays in the approval of the permit BAI Application Form Submit Application Pre-Qualify Importer, Products Pay Import Permit/Clearance Fee BAI Review, Process, Endorse Print Import Clearance for Approval/Signature Reduce Cycle Time Approve, Sign Notarize Import Clearance Reduce Costs

  10. Automated Import Permit Model • Accreditation and Registration • Importers and respective products • Online repository, database and maintenance • Electronic Processing by Agency • Automated validation of mandatory data eg only accredited importers and registered importables • Automated/online review, endorsement and approval • Autodebit payment of agency/permit fees • Online printing of approved permits with reference number and barcode

  11. DA SPS Import Clearance - Overview BPI Plant, Plant Products BAI Live Animal BAI Animal Products Internet BAI Veterinary & Biologicals Importer, Authorized Rep/Broker DA Trade System BFAR, Fisheries and Aquatic Resources BPI, BAI, BFAR Quarantine Offices DA ITCAF (System Administrator)

  12. Importer Procedures Registration Application Utilization • Registration with DA Agency • Submission of the List of Importables • Remittance of Advances for SPS Fees to DA Agency Cashier • Online preparation, via Internet/INS • Electronic submission of SPS Application • Receipt of BAI Response • Printing of the Approved SPS Import Clearance, Import Certificate • Send copy of SPS Import Clearance to supplier (origin) • Submit SPS IC + Certification to BIR for ATRIG • Attach SPS import Clearance doc to Import Entry Declaration

  13. Agency Procedures Registration Processing Quarantine • Approve importer registration • Approve the List of Importables • Receipt of Advances for SPS Fees, issuance of Official Receipt • Automated validation of data • Review of application, determine other conditions of import • Autodebit payment of SPS Fee • Endorsment and Approval • Agency transmits response to Importer and approved SPS data to NSW • Quarantine Officer access to approved SPS Import Clearance • Validate SPS document vs approved SPS online, cargo • Approve clearance and release of cargo

  14. Changes in Procedures • Use of online forms for preparation, support documents (scanned documents) attached to application, 24 / 7 • Harmonized SPS Import Clearance form for BAI, BFAR and BPI • Eliminate manual steps: • Submission of application form and support documents • Manual, over the counter payment of SPS Fees • Manual typing of NVQS Import Clearance, AFSD Import Permit, LSD-VBSS Permit and BAI Certificate for BIR ATRIG • Physical signature on document • Notarization of Import Permit • Electronic submission of approved SPS data to NSW for Customs automated validation vs import declaration • Advanced information on approved SPS Import Clearance to Quarantine Officer

  15. Benefits • Agency • Focus on substantive functions, less clerical tasks • Faster cycle time on processing and issuance of permit • Advance information to quarantine officers assigned at ports • Online databases, real time reports and statistics • Importer • Faster, predictable response time to permit applications • Improved compliance to policies and procedures • Less clerical task and document handling • Cost savings on trade processes

  16. Importers : Next Steps • With DA • Accreditation with respective agencies • Registration of importables for agency approval • Advances for SPS Import Clearance Fee • With InterCommerce • Registration for DA SPS IC Services, Online Visibility • Attend User Training of online preparation and submission of SPS Import Clearance, Online Visibility (Transactions with DA and Customs) • Advances for INS Transaction Charges

  17. Questions and Answers Unit 2203, 88 Corporate Center Sedeno St., Salcedo Village Makati City 1227 Telephone: +02 843 2792 Fax: +02 843 8160 Email: marketing@intercommerce.com.ph www.intercommerce.com.ph

  18. Registry of Importers

  19. Online Registration of Importer

  20. List of Importables of Importers

  21. Importer Access to InterCommerce

  22. Select WebCWS Application

  23. Preparation of the Application for SPS

  24. Select Agency

  25. Confirm Importer Data

  26. Add Purpose and Supplier Data

  27. Add Import Shipping Data

  28. Add Item

  29. Add Item Details

  30. Attach Support Documents

  31. Submit SPS Application

  32. Monitor Balance of Advances with Agency

  33. Application Received by Agency

  34. Login as Reviewer

  35. Select Application for Review

  36. View DetailsAdd Conditions

  37. Login for Endorsement to Director

  38. Select SPS Application

  39. View Details,Conditions andEndorse

  40. Login as Director for Approval

  41. Select SPS Application

  42. View Details,and Approve

  43. WTO Notice Back to BAI Procedures

  44. Login as Quarantine Officer at Port

  45. View Approved SPS Import Clearance

  46. View SPS Details

  47. Tag SPS as Used