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Electronic Faculty Effort & Cost Share Opt-In Process for Tracking Divisions

Electronic Faculty Effort & Cost Share Opt-In Process for Tracking Divisions. Strategic Projects. Spring, 2009. Planned eFECS Astra Roles. Need: Ability to Manage to Divisions beneath Departments. Representative Example:. Problem Statement.

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Electronic Faculty Effort & Cost Share Opt-In Process for Tracking Divisions

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  1. Electronic Faculty Effort & Cost ShareOpt-In Process for Tracking Divisions Strategic Projects Spring, 2009

  2. Planned eFECS Astra Roles

  3. Need: Ability to Manage to Divisions beneath Departments Representative Example: Problem Statement Central systems do not support division-level tracking: Divisions are represented by 9-digit org codes HEPPS Home Dept Org Code is provided at the 7-digit level (department-level) School of Medicine Department of Medicine Allergy & Infectious Diseases Cardiology Dermatology Emergency Medicine ….Others

  4. Solution for Department of Medicine • Utilize Appointment Budget Number field in HEPPS • Allows the budget number to be associated with the full (10-digit) org code • Establish departmental budget numbers, one for each division • Dept of Medicine will set up new budget numbers in July, in tandem with new appointment set up • No charges are posted to these accounts • Automates current, manual practice

  5. Insert screen shot/example

  6. Division Process Opt-In • Division handling is available on an opt-in basis • A list of departments that wish to manage FECs at the division level will be maintained by eFECS • eFECS system will list FECs @ the division level for these departments only • Astra span of control will link administrators to their division list

  7. Schools that need Division-handling • YES: School of Medicine, Dept of Medicine • Other departments? • Maybe: Arts & Sciences, Educational Outreach, Business School, Forest Resources, Evans School, Social Work, Public Health • Do you have questions/concerns? – Contact us! • Do you need division handling? – Contact us! • Contact Information: lyeager2@u.washington.edu, 685-2835

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