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Providing Financial Services and Support

HEKTOEN ACCOUNTING DEPARTMENT. Providing Financial Services and Support. Accountants aren't boring people. They just get excited over boring things. There are just three types of accountants: those who can count and those who can't. Hektoen Accounting Department.

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Providing Financial Services and Support

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  1. HEKTOEN ACCOUNTING DEPARTMENT Providing Financial Services and Support

  2. Accountants aren't boring people. They just get excited over boring things.

  3. There are just three types of accountants: those who can count and those who can't.

  4. Hektoen Accounting Department

  5. Accounting Functions: • General Ledger Functions: • Aretha Tatum (Accounting Manager) • General Ledger Accounting Inquiries • Month End Adjusting and Closing Entries • Salary Reallocation & Payroll Adjustments • Internal Cost & Revenue Transfers Between Funds • Historically – Produced GL Reports & Trial Balances • Presently – HECTOR Online Reporting • Cost Reimbursement Preparation for all Federal Grants • Quarterly 272 Reports • Annual Financial Status Reports – (FSR 269) • Advance Clearing & Daily Cash Deposits • Sandra Coronado (Staff Accountant) • Cash Receipts Entries (Inquiries) • Accounts Receivable Journal Entries • Indirect Cost Allocations • Maintain Payroll Advances & Cash Advance Clearing Accounts

  6. Accounting Functions: • Accounts Payable Functions: • Alicia Jones (Accounts Payable Manager) • Process All Check Requests and Vendor Invoices • Produce 1099 Year End Tax Forms • Stop Payments, Void, and Cancelled Check Inquiries • Maintain Grant Files For All A/P Submitted Documentation • Lavenia Bell (Accounts Payable Specialist) • Purchase Orders • Vendor Invoices & Check Requests • Establish New Vendor Files • Process Vendor Credit Applications • Answer Inquiries Related to Purchase Order Requisitions

  7. Accounting Functions: Reporting & Billing Functions: Renee Brown (Accounting Reporting & Billing Manager) Responsible for Processing All Billings & Financial Reporting (Except: City of Chicago Grants & Direct Federal Funded Grants) Nicole DeJoris (Temporary Assistant)

  8. Types of Accounting Reports • Expanded General Ledger Detail • Year To Date Trial Balance (Summary) • Budget To Actual Report (Hector Online Reporting)

  9. Policies & Procedures Cash/Check Advance Policy Purchase Order Policy Check Request Policy Cost/Revenue Transfer Policy

  10. Accounting Department Contact Information

  11. Summary • Structure of the Accounting Department • Staff Responsibilities • Policies & Procedures • Contact Information

  12. Hektoen Accounting Department • Financial Information • Financial Service and Support • Serving the Medical & Research Community

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