ADAPT2DC WP6 PLANNED ACTIONS – UPCOMING DUTIES ADAPT2DC project 6 th Consortium meeting,

ADAPT2DC WP6 PLANNED ACTIONS – UPCOMING DUTIES ADAPT2DC project 6th Consortium meeting, Prague, 8-9 April 2014

Content of Work Package 6 • Developing competences and disseminating know-how for managing shrinking regions and cities • Strategic focus: dissemination and capitalization the project results and findings, to support the innovative models and solutions developed by the project and local level practitioners, it can bear importance for national and transnational level stakeholders as well, by providing an insight on demographic change and its impacts, and presenting guidelines for policy planning. • Target group: policy makers;staff of local/regional/national administration;development agencies;service providers;civil and religious associations;institutions representing collective interests;citizens active in public affairs

Work Package 6 outputs: Curricula for transnational level Transnational study tours E-book (course material) Curricula for national level Courses (in national languages) WP 6 outputs Presentation of targeted messages at conferences Strategic mailing list Policy Newsletter

6.1.1. Present status of the e-book/1 11 March 2014 – 1.0 Draft version of the e-book sent out to the ADAPT2DC partnership Asking for comments, suggestions and photos/videos till 14 March The incorporated outputs were the followings: 3.1.5.’Demographic Change in Central Europe’, Comparative Socio-Economic Background Analysis ,3.3.5. ’Position Paper’, 4.1.1. ’Best practice catalogue’, 4.1.2. ’Regional Guidebook Methods to Adapt to or Counterbalance Shrinking’ 4.2.8. ‘Transnational Guidebook for Pilot Action Implementation’. 5.2.8. ‘Recommendations from the Best Practice Catalogue’ 5.3.2. Draft version of the European Strategy ONEP received comments from the following partners till the given deadline: EARDA ,TMBLV, Usti, ISCAS (Renata) 21 March 2014- 1.0 Draft version of the e-book included the comments sent out to the PPs

6.1.1. Upcoming duties concerning the e-book • After 21 March ONEP received project outputs which should be also incorporated to the e-book, these are the followings: • 3.2.6.-7. Cost Analysis report • WP4 -Further details about the pilot actions , missing WP4 outputs • Final version of thepositionpaper • 5.3.2. -European Strategy for regional responses to demographic changes • 5.2.10. -The transnational review of European and regional strategic docs on DC • + additional comments from ISCAS (Martin) • Till 28 April – Finalization of the text of the e-book (ONEP) • Incorporationmain messages of the new project outputs (received latest till 14 April 2014) • Till 5 May – Comments of the partnership • Till 18 May – Finalization of the e-book (e-design, visualmaterialsuchasinteractive maps,pictures and thefinal proof-reading, etc)- longer process - public procurement needed • Final version of the e-book latest till 18 May. • ONEP relies on your active contribution in terms of: • Checking comprehension, existence of the main massages of your outputs • Sending photos (specially of the pilot actions) , illustrations, mapswhich could have added values • Translation?

6.1.1 E-bookfor tackling infrastructure costs in shrinking cities • Aim • to disseminate and capitalize the results of the project efficiently, • reaching the widest audience and to transfer knowledge to them, through a teaching material that is available for all potential users in an electronic form • Target group • practitioners, policy makers on local-regional level who face DC in their region or they will be possibly exposed to demographic change in the future. • Language • English - suggested translation to national languages till national study tours Approach • interactive training material • shorter, concise and interactive summary of the information from the several WPs and possible relevant similar projects shall be included

6.1.1.Structure of the e-book/3 The e-book consists of three types of blocks: • information transfer: textual information supplemented by visual material to share knowledge • review questions related to the textual information, to help knowledge transfer • orienting questions to help readers to connect information provided in the e-book with their everyday work and experiences. Howtousethe e-book? Readers are encouraged to read the textual information first, and watch the visual material on topics in their interest, continued by testing their knowledge through the review questions. Then try to apply the knowledge obtained to their specific situation with the help of the orienting questions.

6.1.1. Structure of the e-book/1 Chapter1 Introduction - Who am I and which could be the major fields of my interest in the e-book? How can this e-book help me?How shall I use this e-book? Chapter 2presents the main trends of current demographic change in Europe, with a specific focus in Central Europe. Readers can obtain information on their own region through an embedded data base, and find regions with similar characteristics and problems. Chapter 3 discusses the most important impactsof ageing and population shrinking on economy, society and the environment. It highlights the difficulties demographic change poses in public finances, including finances in such big welfare systems as health care and pensions, but it also presents the potential brought by ‘silver economy’. It also draws attention to the self-perpetuating process of the concentration of poverty.

6.1.1. Structure of the e-book/2 Chapter 4briefly presents the policy frameworkof actions to adapt services and infrastructure to demographic change, and discusses a series of general guidelines which help to create effective responses to ageing and shrinking. Further outputs to be incorporated:Final version of the position paper, European Strategy for regional responses to demographic changes, The transnational review of European and regional strategic docs on DC, ….? Chapter 5presents challengesbrought by demographic change in specific infrastructure and service areas, together with suggestions to respond to these challenges, and good practices already implemented, to inspire practitioners facing similar challenges. Two different infrastructure and service types will be analysed: network infrastructures and services such as transport, water and sewage, and social infrastructures and services such as social care, health care, housing and local supply. Furtheroutputsto be incorporated: CostAnalysisreport, Evaluation of pilot actions,…? +Checklist – questions to consider if you plan to adapt services to demographic change Usefulterms, Literature

6.1.2 Curriculum for trainings Aim • to deliver knowledge produced by the project in details to local and regional practitioners to develop their ability to cope with the challenges of adapting to DC: to improve participants’ skills in identifying DC-related problems and main stakeholders, to provide them with practical ideas and guidelines on actions to adapt to DC • Output: 2 curricula's • Curricula for transnational level – base for transnational study tours • Curricula for national level- base for national courses • Transnationalcurricula’s weresent out tothepartnershipon 20 March 2014.

6.1.2. Curriculum for the transnational study tour 6.2.1Transnational study tour Target group Organizers and potential lecturers of national study tours, stakeholders who are actors facing the challenges of DC and its consequences for adaptation measures on local-regional-national and also on Central-European level (e.g. public administration, public or private executive / service providers, experts (scientific, consultant, etc.), professional associations, lobby groups, NGOs). To ensure the highest multiplication effect, it is important to involve a wide range of stakeholders, enlarging the discussion far beyond the circles of the consortium. Content of curriculum A.) the method how the information transfer shall take place and- the training will consist of presentations, roundtable discussions, open discussions and a DC related sightseeing in Budapest B.) a structured draft of information to be transferred to the target group, based on the results of WP3, WP4, WP5- mainlyonthecontent of the e-book

6.1.2. + 6.2.1. Organisational issues Language of the transnational study tour: English (translation should be provided by national PPs) Length of the transnational study tour: 3 days Timing: 20-22 May 2014 Number of participants: Approx. 60 persons Venue of the transnational study tour: Budapest (Hotel President-tbc) Venue and list of presenters should be fixed latest till 18 April 2014. Sending out invitations between 22-25 April 2014 coordinated by ONEP, with the help of the PPs. Registration will be coordinated by ONEP.

6.1.2. +6.2.1. Blocks of information to be transferred to participants/1 Introduction to DC The block presents the main trends of current DC in Europe, including general tendencies, followed by information about the demographic imbalances, natural population change, ageing and increasing life expectancy. It gives a more detailed analysis on DC in Central Europe. Consequences of DC The block discusses the impacts DCbrings about in economy (including macro- and microeconomical impacts), society (poverty, segregation, marginalisation and decreasing social cohesion) and the built environment (problems caused by vacancies, need for adaptation to specific needs, challenges to spatial planning). Policy framework to support adaptation to DC The block presents general guidelines for the planning of actions to adapt services and infrastructure to DC, identified in the ADAPT2DC project, including, among others, turning former growth-oriented strategies to qualitative decline-oriented ones, finding a compromise between the complexity of potential actions and reality, place-based planning and innovative finance.

6.1.2. +6.2.1. Blocks of information to be transferred to participants/2 Challenges and solutions in different service areas The block consists of an introductory lecture, followed by a roundtable discussion including short presentations of pilot projects and good practices and moderated discussion. 5themes will be covered in 2 main fields: hard infrastructure and social services. Themes covered in the field of hard infrastructure include transport and mobility, housing and public spaces. Social services discussed include health and long term care, child care and other social services, as well as local supply. “Train the trainers” section The block consists of a presentation and discussion of the structure and methods of knowledge transmission for trainers and organizers of the national study tours. During the first part of the session participants will be informed about the basic technical and organisational questions concerning the national courses: how it should be organised, what are the aims of the national courses, who is the target group, what kind of technical facilities are needed at the venue, etc. In the second part the lecturer presents the teaching materials of the national courses, and familiarises the participants with their structure and the content.

6.1.2. +6.2.1. Blocks of information to be transferred to participants/3 The teaching materials of the national coursesincludesthefollowings: General information about the e-book ‘New innovative solutions to adapt governance and management of public infrastructures to demographic change - E-book for tackling infrastructure costs in shrinking regions’, • Power Point presentations: o Trends of demographic change o Impacts of demographic change o Policy framework to support the adaptation to demographic change o Challenges and local solutions in service provision I. Hard infrastructure o Challenges and local solutions in service provision II. Social services • ‘ADAPT2DC NUTS3 database The closing session focuses on the ‘Plan an action’ interactive workshop’, since this could be the most practical output for the participants of the future national courses, however the most challenging to moderate for the trainers. Participants will think through and discuss the questions of the hand-out ‘Orienting questionnaire for the small group workshop’ and will try to answer them on a given example.

6.1.2. +6.2.1. Proposed activity of participants/ Expected outputs of the study tour Proposed activity of participants Prior to the study tour, participants are encouraged to familiarise themselves with the e-book. During the study tour, participants are encouraged to share their experiences and views in the open group discussions. Expected outputs of the study tour Participants understand the nature of DC in Europe, and specificities of Central Europe. They can outline the most important changes demographic change brings about in economy, society and the built environment. They familiarise with guiding principles in planning actions to adapt to DC. They obtain knowledge on challenges caused by DC in different infrastructure and service areas covered in the ADAPT2DC project, and become aware of pilot actions and good practices to adapt to demographic change in these areas. Organisers and potential lecturers of national trainings became able to transmit their knowledge.

6.1.2.+6.2.1. Detailed schedule of the training/1

6.1.2.+ 6.2.1. Detailed schedule of the training/2

6.1.2. + 6.2.1. Financial issues/1 Each partner country arestrongly recommended to be presented on the transnationalstudytour with min. 3 externalexperts/ representatives of pilot actions/represenatives of bestpractices. Travel and accommodationcostsof the externalexperts/ representatives of pilot actions/represenatives of best practicesarecoveredby ONEP. Limit: 3 experts/country. If you have more experts who are interested in participating in the transnational study tour, please inform us and we can surely find a solution. List of theexternalexperts/ representatives of pilot actions/represenatives of bestpracticesarerequriedlatesttill25 April 2014. All WP6 relatedtravel and accommodationcosts of PPs have to be paid by their own travel budgets.

6.1.2. + 6.2.1. Financial issues/2 Requirments for invoices covered by ONEP: According to Control & Audit Guidelines -ONEP would needa detailed invoice fromeach expert, clearly stating; date of the invoice, the payee(PP), the payer(Office of National Economic Planning Address: 1051 Budapest, József nádor tér 2-4), the name of the project and the programme and the description of the services (e.g. Expert participating in Transnational study tour). This invoice should be accompanied by documents supporting the project related expenditure. E.g.: A train ticket shows the price, so it should be sufficient. Otherwise an invoice of the railway company would be required. All the experts have to pre-finance their costs. After the transnational study tour the invoices should be sent to ONEP. The costs will be paid back within 2 weeks after the approval of ONEP.

6.1.2. Curriculum for the national seminars/1 6.2.2 Courses (in national languages) Aim In order to reach a wider public, national seminars shall be held in each country in national language. Content Structured draft of information to be transferred to the target group Based on the results of transnational study tours Performing method of national seminars The training will consist of presentations, small group workshops and a practice-oriented training about the usage of the ADAPT2DC database. A standardized set of presentation material for national trainings was developed in the framework of the ADAPT2DC project by ONEPwhich should be translated to national languages (as well as the e-book). The small group workshops are led by orienting questions also provided by ONEP. With PP14 coordination each partner country should organize one national seminarone month before the end of the project. Lecturer's of the national seminar should be aware of the content of the e-book and should take part on the transnational study tour on 20-22 May 2014 in Budapest.

6.1.2. Curriculum for the national seminars/2 6.2.2 Courses (in national languages) Languageof the national seminar is: national (English minutes/summary+list of participants are needed) Lengthof the national seminar : 1 day (from 9.00 am-5 pm) Number of participants: Approx. 30 persons Locationof the transnational study tour: should be decided till the end of May (6 venues are needed) Timing: After the transnational study tour latest till the end of the project (between 23May 2014- 30 September 2014) Timing and location of the national seminars should be fixed till the end of April 2014.

6.1.2. + 6.2.2. Blocks of information to be transferred to participants/1 Introduction to demographic change The blockpresents the main trends of current demographic change in Europe, including general tendencies, followed by information about the demographic imbalances, natural population change, ageing and increasing life expectancy. It gives a more detailed analysis on demographic change in Central Europe. Consequences of demographic change The blockdiscusses the impacts demographic change brings about in economy (including macro- and microeconomical impacts), society (poverty, segregation, marginalisation and decreasing social cohesion) and the built environment (problems caused by vacancies, need for adaptation to specific needs, challenges to spatial planning).

6.1.2. + 6.2.2. Blocks of information to be transferred to participants/2 Guidelines for the planning of actions The block presents general guidelines for the planning of actions to adaptservices and infrastructure to DC, identified in the ADAPT2DC project, including, among others, turning former growth-oriented strategies to qualitative decline-oriented ones, finding a compromise between the complexity of potential actions and reality, place-based planning and innovative finance. Challenges and solutions in different service areas The block consists of short presentations followed by open group discussion. Six themes will be covered in two main fields: hard infrastructure and social services. Themes covered in the field of hard infrastructure include transport and mobility, housing and public spaces and water/sewage treatment. Social services discussed include health and care, child care and other social services, as well as local supply.

6.1.2. + 6.2.2. Schedule of the training/1

6.3.1Presentation of targeted messages at conferences Description: targeted messagesfor different stakeholdersdelivered in the form ofpresentations at events of the target group • It could be based on the themes of pilot actions. • We received some presentations • All ADAPT2DC related conferences are welcomed • Pls update your tables

6.3.2 Strategic mailing list Description: A segmentedstrategic mailing listwas composed to reach the mostimportant stakeholders and policy makers on EU, Member State andregional-local level • Possible strategic stakeholders: • Topic related politics (on EU, national and regional/local) • Topic related local governments: Cities, municipalities and communities. • Topic related regional and local administrations • Topic related service suppliers schools, educational centres, local NGOs, and other rural stakeholders, etc. • Topic related planners, researchers and local practitioners, etc. • Based on inputs of partners and existing mailing lists • Template for strategic mailing list for each PP were sent out • List should be constantly up-dated, new inputs are welcomed Timing: 18-36 month (April 2013-October 2014)

6.3.3 Policy Newsletters Description:Policy newsletter will be sent with targeted messages (containing the output, feedbacks of transnational and national courses)to different targeted groups of stakeholders, on the strategic mailing list in Englishand in national languages. • Target groups: • European institutions – English • national policy makers – each national language in each country, • regional policy makers – each national language in each country, • planners – each national language in each country, • local practitioners – each national language in each country • local suppliers- each national language in each country • 6 newsletters, each covering all ADAPT2DC themes in a specific way focusing on the needs of the targeted stakeholder group • Using the same design as ADAPT2DC newsletters (with the support of WP2) • English version will be translated into national languages for the stakeholders by PPs • Target group is identified and covered by strategic mailing list • Timing: 18-36 month (April 2013-October 2014) • Suggested timing: From May 2014- October 2014

Best practice catalogue Transnational Guidebook Regional Guidebook Analysis of data Study report European Strategy Final report pilot actions Definition of terms and indicators 4 WP 3 Position Paper 12 16 26 12 WP 4 12 14 36 WP 5 36 33 Transnational study tours and national courses Presentations, mailing list, newsletter Action plans E-book and curriculum for trainings 24 9 36 18 36 18 WP 6 36 24 12 6 30 18

To-do-list of WP6/1

To-do-list of WP6/2

THANK YOU FOR YOUR ATTENTION! SEE YOU AGAIN IN BUDAPEST IN MAY 2014!

ADAPT2DC WP6 PLANNED ACTIONS – UPCOMING DUTIES ADAPT2DC project 6 th Consortium meeting,