QualityCore New DAC/BAC Test Administration Training August 16, 2013

1. QualityCore New DAC/BACTest Administration TrainingAugust 16, 2013 Scot Calvert ACT, Inc. Jennifer Stafford Policy Advisor Kentucky Department of Education Jennifer.stafford@education.ky.gov

2. Agenda • What’s New • Testing Windows and Sessions • Responsibilities and Deadlines • Accommodations • Materials • Group Headers • Answer Documents • Return Shipping • Prohibited/Acceptable Materials • Online Testing • Resources

3. Glossary of Terms • CBT-Computer Based Testing • P&P- Paper and Pencil • Vantage- ACT QualityCore’s online system • VanGuard

4. What’s New • Removal of graduates from Vantage (2012 and 2013) • KDE/ACT upload/update of student accounts • Inactivate duplicate student accounts • Bulk Student Roster Upload Function • Preparation for year three • State Course Codes • Online Stress Test

5. Removal of Graduates from Vantage • New Policy: Graduates will be removed from the Vantage system by ACT in December following graduation dates. • Allows school staff time to print Individual Student Reports. • ACT and KDE will work together to determine when this effort will be complete. Please review the DAC Monday e-mails for additional information about this effort.

6. Create and Upload Students • KDE will extract from Infinite Campus (IC) students enrolled in IC at the high school level within each district. • Be sure student records are updated in IC by September 6 • ACT will create student accounts at the appropriate school. • Student grade levels will reflect current status in IC. • Accounts for students enrolled after this effort will need to be created or moved by the school. Note: Middle school students taking courses for high school credit will not be included.

7. Duplicate Student Accounts • KDE and ACT are working collaboratively to purge the system of duplicate accounts. • The target is to have this work done this fall. • After this effort, school staff should review school lists to verify quality of work. Please review DAC Monday e-mails for additional information.

8. Bulk Student Roster Upload • New function available to add multiple student records to roster(s) via upload. • Detailed instructions will be posted to ACT’s QualityCore website prior to the start of October testing. The instructions document will also be sent via the DAC Monday e-mail. • Ad Hoc currently in Infinite Campus for each course • EOC Bulk Roster Registration Algebra II • EOC Bulk Roster Registration Biology • EOC Bulk Roster Registration English II • EOC Bulk Roster Registration U. S. History

9. Preparation for Year Three • Creation of new teacher accounts • Inactivate teacher accounts no longer in the school • Upload student demographics per the layout in Vantage • Addition of new ninth graders

10. KDE State Course Codes English II Biology Algebra II U.S. History

11. Online Stress Test The purpose of this assessment is to provide Kentucky educators assurance the online system will work with a large number of students in the system at once. ACT must prove the system has been fixed; if it cannot, the state will likely look for a different testing vendor for the 2014-15 school year. *See August 19, DAC Monday E-mail for more details.

12. When students are tested

13. Two Sessions Two separate EOC sessions • Multiple Choice 1 (Paper or Computer) • Multiple Choice 2 (Paper or Computer) School staff may choose to utilize both paper and CBT at the same site. Users must complete both sections using the same mode (paper or CBT) • Sessions are 45 minutes each • Paper sessions are timed by the test administrator. • Computer sessions are timed automatically by the computer.

14. Testing Sessions • Paper Testing: • ALL students must be tested at the same time, in the same content area. • Computer Testing: • Multiple testing sessions can be utilized in a single day. • The first computer based test must begin at the same time as the paper based test. • Note: A 10-15 minute break is allowed between test sessions.

15. Testing Windows (Includes Paper and Computer Testing) • Six EOC test windows per year • August 1-September 13 • October 1-November 15 • December 2-January 17 • February 3-March 14 • April 1-June 13 • June 16-July 15 • Within each window, schools choose a 10-day window (consecutive days) to complete the four tests, including make-up sessions. • Within the 10-day window, schools choose one day per content area. Note: MC1 and MC2 must be given in order on the same day. • May schedule multiple content tests on same day.

16. Non-Traditional Windows (Includes Paper and Computer Testing) • Six EOC test windows per year • August 1-September 13 • October 1-November 15 • December 2-January 17 • February 3-March 14 • April 1-June 13 • June 16-July 15 Within each window, schools choose one dayper student(s) to complete sessions. Note: MC1 and MC2 must be given in order on the same day. • May schedule multiple content tests on same day.

17. Traditional vs. Non-Traditional? • High Schools with only Traditional Courses: Use School’s 10-day window • Alternative Schools with only Non-Traditional Courses: Use State’s broader window • Schools with both Traditional and Non-Traditional Courses: Use both school’s 10-day and State’s broad window

18. Access to Online System • Username and Password Needed • https://qc.vantage.com/qualitycore/do/log • DACs grant access to others in the district

19. Steps for Ordering • Confirm Unit Usage (DACs/Designee) • Create/Upload Users & Teachers (DACs/Designee) • Create/Upload Students (KDE/ACT, Local) • Create Class Test Rosters (Local) • Finalize Class Rosters (Local) Note: Valuable Resources are located at: http://www.act.org/stateservices/kentucky/before.html http://www.act.org/qualitycore/qcresources.html

20. Responsibilities • District or School Administrator: • Conduct Administration Code and Inclusions Training • Confirm Unit Usage per school • Determine Paper or Computer Testing • Estimate Number of Students Testing • ACT will print the Confirmed Unit Usage per school. DAC/BAC should order additional tests to ensure enough materials are received. • Determine Testing Dates • Create/Upload Students (New enrollees)

21. Create and Upload Students • KDE will extract from Infinite Campus (IC) students enrolled in IC at the high school level within each district. • ACT will create student accounts at the appropriate school. • Student grade levels will reflect current status in IC. Accounts for students enrolled after this date will need to be created by the school. Note: Middle school students taking courses for high school credit will not be included.

22. Responsibilities • School Administrator: • Create Class Roster Name: • Options 1. Name by school, course, teacher, and period • i.e. CCHS, Algebra II, C. Greer, period 5 2. Name by school, course, per teacher • i.e. CCHS, Algebra II, C. Greer 3. Name by school, course • i.e. CCHS, Algebra II • Note: Separate class roster for extended time for computer based (specific timing).

23. Responsibilities • School Administrator or Teacher: • Finalize Class Rosters • Verify all students to be tested are on roster • No roster in SDRR at this time • Print or save electronic copy to use as a reference for accountability in SDRR at the end of school year. • Create seating chart

24. Test Form Changes Before Form Change All end 2012-03-31 During Form Change All end 2012-07-31 Ends 2012-03-31 After Form Change Ends 2012-07-31

25. Target Dates *Finalize Class Rosters must be completed four (4) weeks and one day prior to testing. Other dates are targets for workload management.

26. Target Dates *Finalize Class Rosters must be completed four (4) weeks and one day prior to testing. Other dates are targets for workload management.

27. Target Dates *Finalize Class Rosters must be completed four (4) weeks and one day prior to testing. Other dates are targets for workload management.

28. Accommodations • 2009 Inclusion of Special Populations • Must have a current IEP, 504 or PSP with accommodations listed • Accommodations should not be introduced just for the assessment • Must be student initiated • Accommodations must not impact content validity

29. Accommodated Testing Paper Only Paper and Computer • R = Reader • A = Audio • B = Braille • LP = Large Print • Scribe • Extended Time • Paraphrasing • Manipulatives • Prompting/Cueing • Behavior Modification • Interpreter (sign language) • Dictionaries/Thesauri

30. Ordering Accommodated Test Materials • Navigate to http://www.act.org/stateservices/kentucky • Select the Resources tab (top right side of screen) • Select Test Accommodations (left side of screen) • Download and complete the KDE Accommodated Testing Materials Order Form. Once the order form is completed, email it to QualityCoreCustomerService@act.org Note: This process is for accommodated materials, not test booklets. Paper units must be allocated to the school and students must be on finalized roster for order to be complete.

31. Ordering Accommodated Test Materials Order Deadline • This includes ordering of reader scripts. • E-mail Form to QualityCore Customer Services (QualityCoreCustomerSercice@act.org)Form available at: http://www.act.org/stateservices/kentucky/accommodations.html

32. Exemption Types • Medical Exemption choice requires more detailed information, including Date of Diagnosis and Hospitalization. More detailed descriptions are needed for approval. • Extraordinary Circumstance (Other Exemption) choice has open field to enter information. • For both types of exemptions, see the associated Medical Exemption and Extraordinary Circumstance forms on the KDE website. • Procedure Change: SDRR will be open for exemption applications in Fall and remain open throughout the school year.

33. Exemption Information • Student identifying information • Name • SSID • Grade • Gender • DOB • School Name • Test Type • Exemption Type • Explanation of Medical or Extraordinary issue • Relevant dates Keep paper form on-file in the district. Enter information electronically into SDRR. An Exemption Request is NOT automatically approved.

34. Receiving/Storing Materials • Shipment going to DACs will be identified with course name, school and BAC’s name, as well as course name for easy distribution • Check shipment contents • Testing Boxes • Test Booklets with answer document. • Reference Sheets- Alg 2 only • Test Supervisor’s Manual , Room Supervisor’s Manual • School Header • Group Header- One per roster plus a small overage • Box 1 Contains Packing List Store SECURELY LOCKED storage Discrepancies—Call (866)764-7228

35. Seating Chart

36. Group Headers • One per roster created online • Group headers will be pre-printed with School name, Test Roster name, Course code, and Test Assignment Roster ID. • Example: If Ms. Jones has 3 Algebra II rosters in Vantage, there will be 3 separate Group Headers.

37. A: School Name C: Course B: Test Roster Name D: Vantage Test Assignment Roster ID

38. Combined MC Test Booklets • No longer separate multiple choice test booklets. Change effective spring of 2013. • Student answer document with embedded student information is located inside the test booklet. • Cover of test booklet contains embedded roster and student information. • Booklets are packed by roster for easy distribution on test day.

39. Answer Document without embedded student info. • Student On Roster: • If student is on the roster, click on the name to locate QualityCore ID. Complete boxes A thru D on answer document. • Student Not On Roster: • Add student to roster from User Student List. • Complete boxes A thru D on answer document. • **Student’s name must be gridded on answer document exactly as shown on roster. • **If units not available, contact DAC to have more units allocated to your school.

40. Bubble student information

41. Group Header 2 Group Header 1 Roster 2 Roster 1 Return Shipping:Group Headers

42. KDE and ACT recommend return shipping from the school. Return Shipping • Packing • Envelopes • Used Answer Documents • Testing Irregularity Report • Instructions can be found in the Test Supervisor’s Manual • Boxes • Used and unused tests booklets in the boxes stamped with their course names • Instructions can be found in the Test Supervisor’s Manual

43. Irregularities • A disturbance or distraction occurs that could affect one or more students’ scores. • A student becomes ill and discontinues testing. • A student questions or challenges a test item. • A student uses unauthorized testing aids. • Complete a Testing Irregularity Report(Test Supervisor’s and Room Supervisor’s Manuals)

44. Prohibited Materials Computer Pencil/Paper • Notes • Foreign language or English dictionary • Scratch paper • Notes • Foreign language or English dictionary

45. Acceptable Materials Computer Pencil/Paper • Scratch Paper-Please collect and destroy securely. • Calculators • Reference Sheets (Algebra II) • Scratch work is to be done in the test booklet. • Calculators • Reference Sheets (Algebra II)

46. Practice Online Testing • Coordinate with District Technology Coordinators to verify workstations are ready for online testing • CBT Launch Demo PPT • QC CBT QuickStart LaunchTest • Teachers/Students may use the Launch Demo to practice the system.

47. Locating Launch PPT and Test www.act.org/stateservices/kentucky

49. Resources/Manuals

50. Retrieve Codes from System • Test Control Code • Vanguard Exit Code