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Site Specialist Workshop - Part 2

Join Penny Shepherd and Marcus Stuettger as they outline key updates in the Learning Management System (LMS) and Security Web Utility during the OCHIN Training Workshop on November 17, 2012. This session includes an overview of new features, improved reporting capabilities, and enhancements in user security. Attendees will learn about upcoming changes in December 2012 and January 2013, including self-registration processes and the establishment of a new train-the-trainer toolkit. Ensure your site is prepared for these important transitions.

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Site Specialist Workshop - Part 2

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  1. Site Specialist Workshop - Part 2 Penny Shepherd & Marcus Stuettger November 17, 2012

  2. Agenda • Welcome & Introductions – Chris York • Learning Management System (LMS) – Penny Shepherd • Security Web Utility – Penny Shepherd & Marcus Stuettger

  3. Up-and-Coming Changes to the Learning Management System Penny Shepherd, Manager, OCHIN Training Team November 17, 2012

  4. Up-and-Coming Changes to the LMS • Changes • New URL will be hosting the LMS • Updated to the most current version (We are 5 upgrades behind) • New Theme • Change in the documentation Category These changes will be made in December 2012

  5. Coming in 2013 • Better reporting capability • New Self Registration • The Learner will register at the learning site • The registration will trigger a Jira ticket for approval • Learner is Approved • Learning begins • Video of classroom trainings & Webinars

  6. New Category’s • Role Based Training • Adding Additional Role Base Training (we already do this for clinical staff) • OCHIN Products, Applications & Services • All of OCHIN’s products and services will be moved to this area • Train the Trainer Toolkit • Creating a train-the-trainer repository for all training documentation, exercises, competencies, and facilitator guides

  7. New Look

  8. Security WebUtils Penny Shepherd, Manager, OCHIN Training Team & Marcus Stuettger, Help Desk Analyst November 17, 2012

  9. Introduction WebUtils • Focus is on making it easier for the site specialists to do your work • Currently: • Workstations • Printers and • Order transmittal • Remote access • Next: • User Security • Coming soon to a webutility near you: • Provider Masterfile • Statement of Work Process (SOW)

  10. Epic Users

  11. Create User

  12. Provider & Login Department

  13. Templates

  14. Templates

  15. Pools

  16. Create User

  17. Multiple Entry

  18. Lookup User

  19. Copy User

  20. Modify User

  21. Deactivate User

  22. Advantages • No One-Offs: As functionality is rolled out Security changes can be applied to all templates users are attached immediately. • New users are not given abilities beyond their scope/role through unknown copy user activity. • Immediate Site Specialist Management of Epic access and modification without testing.

  23. Security Changes within Epic • All users with abilities within Epic of User Security will be transitioned WebUtils • Password resets can still occur within HyperSpace • Snapshot of User Security will also be available within Hyperspace

  24. Timeline • We will provide training at the Tuesday Site Specialist Training for each of the Tuesdays in December • Request a couple of service area volunteers to test it for us through the first week of December • Go-live Monday, December 17, 2012

  25. Questions or Feedback?

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