1. Business Continuity Planning State of the Process Report May 12, 2008

2. ExecutiveOrder 1014 This executive order delegates to each president or his/her designee, the responsibility for implementation and maintaining an ongoing program on each campus that ensures the continuity of essential functions or operations following or during the recovery phase of a catastrophic event.

3. BCP Committee Membership Representation • Finance • Legal • Human Resources • Student Health Center • Academic Affairs • Student Affairs • Physical Plant & Facilities • Public Safety • Public Information • Information Technology • Disability Resources

4. History of BCP @ CSUCI • Business Continuity Disaster Recovery Planning Draft – February 2005 • Formation of the Committee – Jan. 2006 • Avian Flu Plan Completion – May 2006 • The CO “Backup Website” – March 2007 • Avian Flu Tabletop Exercise – May 2007 • CSU BCP Group Formation – March 2008

5. The CSU BCP Group • First met March 26, 2008 • Participants: CO, Pomona, Sac, San Marcos, CSUCI, East Bay, Long Beach, Monterey Bay, San Jose, Fullerton, San Bernardino, Northridge • Discuss existing BCP materials • Share information and ideas • Explore ways to further collaborate

6. Activities to date: • Create Departmental Phone Trees • Identify Department Critical Functions • Purchase of A.F. Sanitation Supplies • Activate Backup Website • Emergency Information Web Page • “Preparedness” Educational Flyer • Infrastructure Project Continuity Planning • Departmental Risk Assessment & Mitigation Planning

7. IT Dept. - Mitigation Summary

8. $ 1 hr . . . 1 week Mitigation: IT Strategy Council • Identify & prioritize IT needs & wants at CSUCI • Align IT priorities with CSU Mission • Inform IT of emerging issues • Decide what “down time” is OK Downtime P 42

9. What’s next: • Assist business units with individual plans Plans must include: business impact analysis designated lines of succession alternate operating resources (30 days) communications plans protection of vital records & databases testing, training, exercises • Develop baseline capability in each of the eleven COOP/COG elements

10. Eleven elements of a COOP/COG program • Executive summary • Introduction • Purpose & Assumptions • Applicability & Scope • Essential Functions • Authorities & References • Concept of Operations • COOP/COG Planning Responsibilities • Logistics • Test, Training & Exercises • Multi-Year Strategy Program Management Plan & Budget

11. Identify gaps - plan how to address them • Develop CSUCI MYSPMP (Multi-Year Strategy Program Management Plan) A MYSPMP identifies short & long term goals, objectives, timelines, budgetary requirements, planning and preparedness considerations, and planning milestones or tracking systems to monitor accomplishments.

12. “A comprehensive COOP/COG plan is often the result of layer after layer of development over time.” Executive Order 1014