Guidance for FRMAC Involvement in Ingestion Pathway Exercises

1. Guidance for FRMAC Involvement in Ingestion Pathway Exercises RaJah MenaNREP Conference April 10, 2013

2. Topics • Overview of FRMAC support • Planning document overview • Details on the FRMAC planning process – Step-by-Step • Reference materials

3. Introduction to FRMAC Assist the states in their mission to protect the health and well being of their citizens: • Provide initial prediction based on source term estimate • In conjunction with the National Atmospheric Release Advisory Center • Verify and validate prediction based on ground monitoring data and fixed-wing surveys • Comprehensive characterization of environmental and public impacts based on ground monitoring, sampling and analysis, and rotary-wing survey data

4. Federal Response • Regardless of the Coordinating Agency • DOE coordinates radiological monitoring and assessment activities for the emergency and intermediate phases • EPA coordinates the intermediate to long-term activities for radiological monitoring and assessment • Advisory Team (EPA, CDC, FDA, USDA) • Provides PARs to the State / Local / Tribal representatives • FRMAC (Multi-Agency) • Coordinates monitoring, analysis, and assessment • Provides data products to the State / Local / Tribal representatives

5. DOE IPX Involvement • DOE participates in 6 - 8 exercises per year • Standard level of participation • Planning conference calls and meetings • Outreach (1 assessment scientist) • Presentation • Tabletop exercise • IPX (1-2 assessment scientists) • Data products • Exercise play

6. DOE Involvement • Enhanced participation • Technical Training (1 monitoring supervisor) • Equipment training • FRMAC monitoring and sampling procedures • Assessment Training (1 assessment scientist) • Drill (1 assessment scientist) • Provide guidance during drill • Inject map products • Cover Advance Party Meeting Checklist • AMS Flyover and/or Show and Tell • King Air B200 flown during exercise • Show and tell of aircraft • CMRT I Deployment (typically a reduced team) • Field team play • Real time data • Real time products

7. But, how do we use all of this??? • It’s ok, most people are new to this! • Turnover • Excessive plume exposure • We get tons of questions! • Is that MY job too??? • What do we owe you during this process? • What’s going to happen during the exercise? • Will you write our injects? Ultimately, these questions and a ton of experiences led to… The FRMAC IPX Planning Document

8. What is the Planning Document? • A soup to nuts Reader’s Digest guide in how a state should use FRMAC • Covers: • General explanation of our support • People • Products • Details about what state planners should provide • Some best practice notes and examples of good IPX materials

9. Why was the Planning Document Created? • Answer frequently asked questions • Reduce confusion in the planning process • Formalize DOE/FRMAC’s involvement • Bottom line: To reduce the likelihood of having issues with FEMA

10. Who is this for? Other Federal Partners State Planners Licensee Planners

11. Now, let’s go through this process together! 2 – 3 months before the exercise 6-ish months before the exercise • 6 months – 1 year before the exercise The Graded Exercise! • 1 – 2 years before the exercise

12. Very Early Stages • Establishing contacts • DOE • Advisory Team • State • Licensee • Utility and FEMA if possible • Conferences • Other states’ exercises • What is done • Meet and greet • Informal request for support made

13. Near Early Stage • DOE level of effort is known* • State objectives can be discussed • Points of contact more concrete • Dates nailed down • Additional support details discussed • FBO for aircraft • Training needs • Special data products or services

14. Preparing for the Graded Exercise • State/Licensee provide FRMAC POC with technical data • Source term • Meteorological data • Sample locations and details • Shapefiles and Layer files • Types of maps needed • Deadlines! • FAQ’s • Will the plume phase info be sufficient? • Does FRMAC help write the scenario? • How will we receive the products? • Best Practices • Try not to be out of the office the month before the graded • Have a true back up

15. Revisions, Revisions, Revisions! • There WILL be at least two drafts! • Approvals needed: • Extent of fictitious deposition • Products meet expectations • Sample data are reasonable • Locations • Play they drive • Documents to sign • Initial Signatory Page • Final Signatory Page

16. The Outreach FRMAC POC State POC Before Secure location Invite all participants Write TTX scenario During Moderate presentations and TTX Other duties as needed • Before • Verify products needed • Determine the “good wind direction” • Send map products • During • Provide FRMAC presentation • Brief map products • Answer technical questions

17. The Drill Standard support FRMAC POC phone in Walk through Advance Party Meeting Checklist Intermediate support Standard + Add maps

18. The Graded Exercise FRMAC POC State POC/Licensee Before Approve all FRMAC products Print materials* Communicate any concerns During Ask for FRMAC support where appropriate • Before • Create data products • Submit to POC responsible for scenario package • Address data concerns with FEMA • During • Brief map products • Work through any technical questions/concerns

19. Questions?