Business Professional Women Leadership Conference October 24-26, 2012

1. TIME MANAGEMENT WORKSHOP By Lisa Gebauer Business Professional Women Leadership Conference October 24-26, 2012

2. Overview Time management training most often begins with setting goals. Setting goals results in a plan with a task list or calendar of activities. Effective time management requires personal reflection of goals and aspirations, personal motivation, delegation skills, organization tools, and crisis management.

3. Objectives • Identify strategies for setting goals, prioritizing and meeting objectives: • How do you spend your time? • What are your core values? • Goal Setting and Prioritization • Identifying and Reducing Time Wasters • Assess personal use of time and create an action plan for better time management

4. Self Assessment #1 Time Management Skills Assessment

5. Poor Time Management Skills Results in… • Inability to meet deadlines • Working 50 + hours per week • Losing sight of individual objectives and priorities • Making hasty decisions • Stress; may lead to absenteeism and health issues • Insufficient time spent with family (little or no social life) • Inability to prioritize • Inherent fear of delegation; unproductive • Messy desk • Excessive meeting time

6. The 86,400 Question

7. Eight Six Thousand Four Hundred Imagine each day your bank deposits $86,400 into your checking account with the requirement that you have spend it all in one day. You can’t carry over any money to the next day.

8. What would you do? SPEND IT! RIGHT?

9. What 86,400 means to YOU 24 hours per day X 60 minutes per hour X 60 seconds per minute = 86,400 Seconds Each Day

10. Establishing Direction • Spending your 86,400 seconds wisely and effectively • Goal Setting

11. Goal Setting the SMART Way S M A R T

12. The Three P’s

13. Pareto 80/20 Rule 80% Results

14. Pareto 80/20 Rule Pareto 80/20 Rule • 20 percent REALLY MATTERS • 20% of your tasks produce 80% of your results. • 20% of a meeting gives you 80% of the information. • 20% of your contribution produces 80% of the recognition you get. • 20% of clients create 80% of your sales. • 20% of the clothes in your wardrobe are worn 80% of the time! • 80 percent of the time should be focused on the 20% of your work that really matters • During your day, identify and focus on those activities. • “Crisis” of the day or fire drills eat up precious time • Don't just "work smart", work smart on the right things.

15. TIME MANAGEMENT MATRIX

16. How do we spend our time?

17. Self Assessment #2 Covey Urgency Index Assessment

18. Does urgency control your life? Out of Control? In Control?

19. Covey Time Management Matrix Quadrant I Quadrant II Quadrant IV Quadrant III

20. Covey Time Management Matrix Quadrant I Fire Fighting Quadrant II Quality Time Quadrant IV Time Wasters Quadrant III Distractions

21. Covey Time Management Matrix Fire Fighting Effects on you: Stress, Burn out, Always putting out fires, Tired & Overwhelmed

22. Covey Time Management Matrix Quality Time Effects on you: Clarity, Control, Discipline, Balance, Few crises

23. Covey Time Management Matrix Distractions Effects on you: Short term focus, Letting circumstances take control, Feeling Victimized, Stress

24. Covey Time Management Matrix Time Wasters Effects on you: Dependent on others, Lack of accountability, Lacking vision and motivation

25. Quadrant 2 Self-Management • Connect with Vision/Mission • Identifying roles • Selecting goals • Scheduling • Daily Adapting • Evaluate

26. Types of Quad II Activities • Improving communication w/people • Better preparation • Better planning and organizing • Taking better care of self • Seizing new opportunities • Personal development • Empowerment • Quality time with those you care about • Delegation

27. Observations Where do I get the time to spend in Quadrant II? • Primarily in Quadrant III • Time spent in Quadrant I is both urgent and important – acknowledge that we need to be there. • And we know we shouldn't be in Quadrant IV. The key is learning to see all of our activities in terms of their importance. • Then we're able to reclaim time lost to the deception of urgency and spend it in Quadrant II.

28. Observations What if I'm in a Quadrant I environment? • Some professions are, by nature, almost completely in Quadrant I. For example, it's the job of firefighters, many doctors and nurses, police officers, news reporters, and editors to respond to the urgent and important. • However, for such professionals it's even more critical to capture Quadrant II time for the simple reason that it builds their capacity to handle Quadrant I. Time spent in Quadrant II increases our capacity to accomplish more.

29. Reflection • List one activity in your professional life that you are NOT doing NOW that would give you tremendous benefit if you did it consistently and well. • List one activity in your personal life that you are NOT doing NOW that would give you tremendous benefit if you did it consistently and well. • If you know these things, why are you not doing them?

30. The Present

31. The Present Yesterday is History Tomorrow’s a Mystery But Today is a Gift That’s Why They Call it The Present

32. Words from the Wise

33. In Closing Be empowered to make the personal changes today to living a “purposeful” life!

34. Thank You