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Right-of-Way and Utilities International Scanning Tour - 2008

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  1. Streamlining Acquisition and Utility Processes in Eminent Domain: Report of 2008 Right-of-Way and Utilities International Scanning TourFederal Agency UpdateLas Vegas, NevadaJanuary 28, 2010 Right-of-Way and Utilities International Scanning Tour - 2008

  2. Today’s Topics • ROWU scan recap and implementation ideas • Implementation plan • Alliance contracting • Visualization techniques • GIS-based right-of-way asset management • Transportation agency/utility MOUs • Professional proficiency • Wrap up and Q&A Right-of-Way and Utilities International Scanning Tour - 2008

  3. Today’s Topics • ROWU scan recap and implementation ideas • Implementation plan • Alliance contracting • Visualization techniques • GIS-based right-of-way asset management • Transportation agency/utility MOUs • Professional proficiency • Wrap up and Q&A Right-of-Way and Utilities International Scanning Tour - 2008

  4. Scan Motivation Effective transportation is essential for the economic strength of society Most projects require some property acquisitions or impact utility facilities Right-of-Way and Utilities International Scanning Tour - 2008

  5. Scan Goals and Objectives International Scan Goal Explore innovative practices to better integrate ROW / Utility processes with Planning, Environmental analysis and design International Scan Objectives Explore and analyze: Alternative project delivery methods Long-range planning process Design process Environmental process Utility property right acquisition and accommodation Right-of-way property asset management strategies Project team, training, and professional development strategies Right-of-Way and Utilities International Scanning Tour - 2008

  6. Team Members: Federal Highway Administration (FHWA) Gerry Solomon, Headquarters FHWA Jeff Zaharewicz, Headquarters FHWA Dan Mathis, FHWA Washington State Division American Association of State Highway and Transportation Officials (AASHTO) Bimla Rhinehart, California DOT Gary Fawver, Pennsylvania DOT Ray Lorello, Ohio DOT John Campbell, Texas DOT Right-of-Way and Utilities International Scanning Tour - 2008

  7. Team Members (continued): Private Sector Nick Zembillas, TBE Group Ben Ward, PBS&J Engineering Report Facilitator Cesar Quiroga, Texas Transportation Institute Right-of-Way and Utilities International Scanning Tour - 2008

  8. Where We Went Right-of-Way and Utilities International Scanning Tour - 2008

  9. Australia and Canada New South Wales (NSW) Road and Traffic Authority (RTA) – Sydney Queensland Queensland Department of Main Roads – Brisbane South Australia Department for Transport, Energy, and Infrastructure (DTEI) - Adelaide Victoria Roads Corporation (VicRoads) – Melbourne Alberta Alberta Transportation – Edmonton Ontario Ministry of Transportation (MTO) – St. Catharines Right-of-Way and Utilities International Scanning Tour - 2008

  10. General Observations • Australia • Emphasis on sound business principles • Relationship-based project delivery • Varied approaches to professional development • Different historical basis for utility reimbursement and access of right-of-way for some utilities • Cooperative climate with property owners Right-of-Way and Utilities International Scanning Tour - 2008

  11. General Observations • Canada • Extensive framework established to control development and preserve corridors • Long-term planning for right-of-way: “Transportation Utility Corridors” • Transparent relationships with property owners Right-of-Way and Utilities International Scanning Tour - 2008

  12. Overarching Themes Promote non-adversarial solutions to right-of-way acquisition while respecting property rights Improve working relationships with utility industry at all levels Explore and promote the Alliance contract approach Organize right-of-way and utility community to implement scan ideas Right-of-Way and Utilities International Scanning Tour - 2008

  13. Implementation Idea Categories Legal framework for right-of-way and utility processes Transportation project delivery methods Project development process Right-of-way acquisition Utility coordination and utility conflict management Real property management Project team strategies, training, and professional development Right-of-Way and Utilities International Scanning Tour - 2008

  14. Top Implementation Ideas Integrate right-of-way acquisition and utility coordination in an alliance contract approach Enhance cooperative relationship with property owners to facilitate timely property acquisition Promote visualization techniques to communicate anticipated project impacts to property owners Develop framework to establish proficiency of right-of-way and utility professionals in core disciplines Promote incentive-based reimbursement for utility relocations Right-of-Way and Utilities International Scanning Tour - 2008

  15. Top Implementation Ideas Pursue strategies to facilitate corridor preservation Promote use of multiple-level MOU structure among transportation and utility interests Develop GIS-based right-of-way project and asset management systems Promote the use of best practices in utility coordination during the construction phase Right-of-Way and Utilities International Scanning Tour - 2008

  16. Today’s Topics • ROWU scan recap and implementation ideas • Implementation plan • Alliance contracting • Visualization techniques • GIS-based right-of-way asset management • Transportation agency/utility MOUs • Professional proficiency • Wrap up and Q&A Right-of-Way and Utilities International Scanning Tour - 2008

  17. Implementation Next Steps • Scan Team Implementation Plan • Captures goals, benefits, strategies, status • Scan funding available for initiatives and activities: • Utility-DOT Memorandum of Understanding Synthesis Report • Peer Exchange addressing cooperative and timely property acquisition • Formation of Expert Task Group Right-of-Way and Utilities International Scanning Tour - 2008

  18. Expert Task Group • Purpose • Resource to support right-of-way and utilities project and program initiatives • Outreach and communication network to promote scan findings and implementation ideas • Liaison with other like-minded industry working groups • Monitor effectiveness of scan implementation ideas Right-of-Way and Utilities International Scanning Tour - 2008

  19. Next Steps… • Organize ROW/ Utility communities to implement ideas • Initiate activities quickly to keep momentum • Continued outreach and information sharing • IRWA, AASHTO, TRB, etc. Right-of-Way and Utilities International Scanning Tour - 2008

  20. Today’s Topics • ROWU scan recap and implementation ideas • Implementation plan • Alliance contracting • Visualization techniques • GIS-based right-of-way asset management • Transportation agency/utility MOUs • Professional proficiency • Wrap up and Q&A Right-of-Way and Utilities International Scanning Tour - 2008

  21. Alliance Contracting • Benefits • Promotes innovative project delivery • Integrates “business” focus • Engages ROWU stakeholders • Implementation Ideas • Broad promotion at FHWA • Education, Outreach, “Americanization” of concept • Identification of Pilot Project and States • Document and Share lessons • Long term (5 year) effort Right-of-Way and Utilities International Scanning Tour - 2008

  22. Alliance Contracting:What Sets it Apart • “Best-for-the Project” philosophy • Hand Selection of alliance members • Integration of Business Focus • Sharing of benefits and risks • Engages right-of-way and utility stakeholders effectively

  23. Alliance Contracting: Best Scenarios • Scope and project definition issues • High stakeholder input likely • Project size justifies Alliance start-up costs • Risk management issues high • Timetables are tight • Innovation and improved constructability are being sought

  24. Alliance Contracting: Considerations • High demands on senior management • High potential for improved constructability • High potential for innovativeness • May not achieve the most competitive price for construction • Low potential for disputes/claims

  25. Alliance Contracting: Implementation Activities • Broad promotion at FHWA • Leverage opportunities • Education, Outreach, “Americanization” of concept • Identification of Pilot Project and States • Document and Share lessons • Long term (5 year) effort

  26. Today’s Topics • ROWU scan recap and implementation ideas • Implementation plan • Alliance contracting • Visualization techniques • GIS-based right-of-way asset management • Transportation agency/utility MOUs • Professional proficiency • Wrap up and Q&A Right-of-Way and Utilities International Scanning Tour - 2008

  27. Visualization Techniques • Benefits • Effective communication tool leading to less contentious relationships with land owners • Effective in expediting project delivery • Implementation Activities • Advance a “state of the practice” survey • Continued promotion • Develop guidance for budgeting and estimating visualization costs for project development activities Right-of-Way and Utilities International Scanning Tour - 2008

  28. Visualization Techniques • AASHTO Visualization Survey Right-of-Way and Utilities International Scanning Tour - 2008

  29. Visualization Techniques • Continued Promotion of Visualization Techniques • 2006 Domestic Scan: Best Practices in Right-of-Way Acquisition and Utility Relocation • Minnesota Right-of Way Visualization • 2007 Visualization Case Studies: Volpe Center for FHWA Office of Interstate and Border Planning • 2009 Applications of 3-D Visualization: FHWA Office of Interstate and Border Planning Right-of-Way and Utilities International Scanning Tour - 2008

  30. Visualization Techniques • Guidance • FHWA Office of Real Estate Services Research Study • Techniques most suitable for using visualization • Compare and contrast methods for effectiveness and cost • Best practices for right-of-way acquisition • Cost data • Report • FHWA web-based “one-stop shop” Right-of-Way and Utilities International Scanning Tour - 2008

  31. Today’s Topics • ROWU scan recap and implementation ideas • Implementation plan • Alliance contracting • Visualization techniques • GIS-based right-of-way asset management • Transportation agency/utility MOUs • Professional proficiency • Wrap up and Q&A Right-of-Way and Utilities International Scanning Tour - 2008

  32. GIS-Based Right-of-Way Asset Management Systems • Benefits • Effective planning tool • Efficiencies to property management staff • Better data exchange between stakeholders • Implementation Activities • Implement results of recent research projects • Develop national standards for real property asset depiction • Pilot a GIS-based property management system Right-of-Way and Utilities International Scanning Tour - 2008

  33. GIS-Based Right-of-Way Asset Management Systems • Australian Practices • Land titles are Torrens titles • NSW: 51,000 parcels in Property Information Management System (PIMS) • South Australia: GIS application depicts location of land that may be affected by future corridors • Victoria: GIS-based system that enables long-term management of right-of-way assets Right-of-Way and Utilities International Scanning Tour - 2008

  34. GIS-Based Right-of-Way Asset Management Systems • Canadian Practices • Alberta • Building and Land Inventory Management System (BLIMS) • Land Automated Information System (LAIS) • Spatial Information System (SPIN 2) Right-of-Way and Utilities International Scanning Tour - 2008

  35. GIS-Based Right-of-Way Asset Management Systems • [Cesar: Please insert slides here … ]

  36. GIS-Based ROW Asset Management Systems • Early identification of corridors, registration with the Registrar of Titles, and production of public acquisition overlays Right-of-Way and Utilities International Scanning Tour - 2008

  37. GIS-Based Right-of-Way Asset Management Systems • Standards for depiction of real property • FGDC Cadastral Data Content Standard • Cadastral data • Parcel • Rights and interests • Restrictions • Cadastral National Spatial Data Infrastructure (NSDI) • Vendor-driven parcel data models • Need to develop up-to-date national standard Right-of-Way and Utilities International Scanning Tour - 2008

  38. GIS-Based Right-of-Way Asset Management Systems • Recent/Current Initiatives • NCHRP 8-55A “Logical Model for a Geo-Spatial Right-of-Way Land Management System” • TxDOT Research Project 0-5788 “Right-of-Way Real Property Asset Management Architecture” • NCHRP 20-84 “Improved Right-of-Way Procedures and Business Practices” • Implementation idea: Pooled fund project to test a GIS-based property asset management system Right-of-Way and Utilities International Scanning Tour - 2008

  39. GIS-Based Right-of-Way Asset Management Systems Note: Blue represents TxDOT ownership; yellow represents ownership by others. Right-of-Way and Utilities International Scanning Tour - 2008

  40. 6: Develop Prototype GIS-Based ROW Asset Data Platform GIS-Based Right-of-Way Asset Management Systems Transportation Operations Group

  41. Today’s Topics • ROWU scan recap and implementation ideas • Implementation plan • Alliance contracting • Visualization techniques • GIS-based right-of-way asset management • Transportation agency/utility MOUs • Professional proficiency • Wrap up and Q&A Right-of-Way and Utilities International Scanning Tour - 2008

  42. Multiple-level MOU Structures • Benefits • Potential to optimize relationships • Improves programmatic and project-specific operations • Implementation Activities • Compare Australian models to any existing U.S. corollaries • Develop template language • Pilot MOU at a DOT and Utility • Continue education and outreach Right-of-Way and Utilities International Scanning Tour - 2008

  43. Multiple-level MOU Structures:Completed Implementation Activities Synthesis Report • Compares Australian models to any existing U.S. corollaries • Establishes of template MOU language • Identifies of candidate pilot DOTs • Suggests steps for successful implementation by DOTs Right-of-Way and Utilities International Scanning Tour - 2008

  44. Department of Main Roads (Queensland) and Energex Relationship Issues • Differing design priorities • Environmental concerns • Planning inconsistencies • Cost estimating uncertainties • Project delays • Differing organizational protocols Right-of-Way and Utilities International Scanning Tour - 2008

  45. Main Roads and Entergex: High-Level MOU focus areas • Corridor planning, Access and Infrastructure Design • Construction and Maintenance Right-of-Way and Utilities International Scanning Tour - 2008

  46. Main Roads and Energex: Second-Tier priorities • Utility asset-management programs • Pole safety programs • Visual cost-estimating tools Right-of-Way and Utilities International Scanning Tour - 2008

  47. Main Roads and Energex:Outcomes Achieved • Higher levels of trust • Roles & responsibilities more clearly defined • Objectives benefit both parties • Open sharing of confidential information • Improved cost estimating • Organizational time and cost savings Right-of-Way and Utilities International Scanning Tour - 2008

  48. Australian and American Agreements:Similarities and Differences • “Communicate, Coordinate, Collaborate” goals align • Australia’s agreements originate at higher organizational level • American agreements focus on access and reimbursement • Compliance expectations differ Right-of-Way and Utilities International Scanning Tour - 2008

  49. Multiple-level MOU Structures:Upcoming Implementation Activities • Transmission of Final MOU Report • Development of effectiveness metrics • Peer Exchange with pilot states • Progress monitoring to AASHTO, FHWA, industry Right-of-Way and Utilities International Scanning Tour - 2008