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President Elect Training Seminar 2009

President Elect Training Seminar 2009. District 6360 Session 1 Thursday Evening. If you believe in Rotary and its power to make a difference in the world, it is time to stand up and commit to doing the best job you can — with all of your mind, your heart, and your soul.

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President Elect Training Seminar 2009

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  1. PresidentElectTrainingSeminar 2009 District 6360 Session 1 Thursday Evening

  2. If you believe in Rotary and its power to make a difference in the world, it is time to stand up and commit to doing the best job you can — with all of your mind, your heart, and your soul. The Future of Rotary Is in Your Hands. 09-10 R.I. President John Kenny

  3. District Leadership Team • DG – 2008-2009 Renée Merchant (Dick) • DGE – 2009-2010 Kathleen Tosco (Bob Small) • DGN 2010-2011 – Don Frohm (Ann Marie) • DGNN 2011-2012 – Paul McNamara (Evie) • Assistant Governors

  4. District Leadership Team • District Trainer 2008-2009 Jay Larson 2009-2010 Renee Merchant • District Treasurer – Dana Tousley • District Secretary – PDG Ed Foster • District Administrator – Linda Foster • District Committee Chairs

  5. Our PETS Agenda • Plenary Sessions with keynote speakers • Prominent leaders from our Zone and RI • District Sessions Thursday, Friday and Saturday • Details and discussion with district leaders • Club-sized breakout sessions • Network with presidents from other districts

  6. District 6360 Goals • Membership • Current membership – 3,000 in 58 clubs • 2009-10 Goal - Net one member per club • Foundation • Every Rotarian Every Year (EREY) Annual Fund • Polio Plus • Administration – Club Leadership Plan, Visioning (Strategic Planning) • Leadership Development-Rotary Leadership Institute (RLI), Officer & Committee Chair Training Seminar, PETS • Public Relations – PR Grant focus, Club PR

  7. Planning Strategies • District Goals set in strategic plan • How do you establish club goals? • Annual goals • Long range goals • Multi-year goals • Club strategic planning process • Strategic planning guide from RI • Use relationships from PETS • Visioning Program – Peggy Day

  8. This is Your Year • Shared experience with other presidents • Establish your objectives for the club • Publish your goals • Review progress at regular intervals • What goals might you set? • What will you leave as your Rotary legacy?

  9. Support for Your Year • Plan to succeed • Assure success when you • Include club members and club leaders • Promote club and district events • Draw on strengths of district team • Collaborate with other clubs • Edify participants

  10. District Services to Clubs • Linda Foster, District Administrator • District Office • District Communications • Newsletter • Directory • District Library • Resource Person

  11. Ed-do you have a ppt slide of the web site to go here?

  12. District Services to Clubs • Ed Foster, District Secretary • DCO (District Communications Officer for DaCdb (data base) • Club Attendance • Web Site • Speakers’ Bureau

  13. District Conference 2009 • DG Renée Merchant • Frankenmuth, MI • May 15-17, 2009 • Joint conference with 6290 • Bavarian Inn & Zenders • Annual Meeting with vote on District By-laws & District Manual of Procedures

  14. Membership IdeasDGN Don Frohm (2010-2011), currently District Membership ChairDGNN Paul McNamara (2011-12) • Recruitment • Retention • Member Education

  15. New Member Recruiting Strategies: • Use July 4th community fireworks project as a promotional opportunity by distributing literature describing club and inviting new prospects. • Hold an open house in the evening as a means of attracting prospective members. • Seek out younger business owners and professionals to come to club meetings as a guest. • Hold additional social events and activities. • Follow up with individuals who have made a presentation to see if they are interested in joining. • Club offers to pay the first year dues for new members.

  16. Membership Recruitment Strategies • Increase club publicity and literature, i.e.; yearbook, annual report of activities to clear up any misconceptions, additional use of the local shoppers guide. • Place Rotary Pamphlets and materials in members business as well as in places such as the chamber etc. • Develop a CD or brochure that promotes the club. • Invite more prospects to participate in Club projects as means of encouraging them to join. • Watch for new hires in local businesses that appear in the newspaper. • Follow up with former members to encourage them to rejoin Rotary.

  17. Retention of current member strategies: • Develop a 90 day checkup for new members to determine their experiences to date and address concerns (if any). • Follow up with absent members perhaps sending a note that they are missed. • Ask all members new and old to participate in club activities and projects. • Get new members involved in a committee and project upon joining. • Establish a formal mentoring program for all new members.

  18. Membership Retention • Prepare an exit interview document for those that leave the club but still reside in the community. • What is the member’s perception regarding the cost of dues vs the value received? • Invite potential new members to attend several club meetings so they are better informed about Rotary and what the club is doing in the community. • Need more social and fun events for members to balance our project work. Include our spouses and significant others as well in these social and fun events. • Gather several new members at a time to induct into Rotary when possible.

  19. Achieving Membership Goals • Establish Club Membership Committee • Support from District • District Membership Chair & Workshops! • AG • District Membership Training Seminar – July 14, Battle Creek Lakeview High School • Work with other clubs • What do you need to succeed?

  20. Achieving Membership Goals • RI Tools: • Membership Development Resource Guide, 417-EN published 4/08 (excellent new tool!) • Club President’s Manual • Membership Minute • Monthly email with membership tips • Send email to membershipminute@rotary.orgto sign up

  21. Calendar of District Dates • April 1 – Budget and Finance Meeting • April 18 – Quarterly Meeting at Schuler’s in Marshall 8:30 – 12,  Lunch at noon, Board Meeting 1-2, 2-3 Strategic Planning • April 29 – 5/28 GSE inbound team here from Argentina • 5/28 – 6/? – GSE outbound team gone to Argentina • May 15-17 – District Conference – Frankenmuth  and Annual Meeting (Vote on District By-laws & Manual of Procedure) • June 21-24 – RI Convention – Birmingham, England • June 29 – Handover/Installation Dinner for DG – Kalamazoo Radisson

  22. July 14 – Club Officer and Committee Chair Training Seminar -  5:30 – 8 p.m. – Lakeview Middle School – Battle Creek • July 28 – Budget and Finance Meeting • August 22 – Quarterly Staff Meeting and Board Meeting – 8:30 – 2 • September 11-13 – RYLA CAMP • October 20 – District Foundation Dinner (tentative) • October 24 -  Quarterly Staff Meeting and Board Meeting – 8:30 – 2 • December – DGNN Interviews

  23. January 9, 2010 – Quarterly Meeting – 8:30 -2 • March 18-20, 2010– PETS 2010 • April 6, 2010 – Budget & Finance Meeting • April 10 – May 10 – GSE inbound team here from Italy • May 10-June 10 – outbound GSE team gone to Italy • April 17 – Quarter Meeting and Board Meeting • April 25-30 – Council on Legislation – Evanston, IL (Jim Alden is our representative) • May 6-8– District Conference 2010– Kalamazoo • June 20-23 – RI Convention – Montreal, Quebec • June 30 – Handover/Installation (tentative)

  24. THE OFFICIAL VISIT • Annual visit by District Governor • DG meets with full board before or after meeting • No other program scheduled on the DG visit day • DG represents RI President John Kenny • If schedule conflict, discuss with DG now • Invite DG to other significant club events

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