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Updates on NIH Salary Cap, PAR Printing, and Journal Policies - Research Administrator's Forum (2007)

This document outlines key updates presented at the Research Administrator’s Forum at the School of Medicine in January 2007, focusing on new NIH salary cap rates and policies regarding Printing PARs and journal submissions. The NIH Executive Level One salary cap was set at $186,600, reflecting a 1.7% increase. Interim guidance from NIH is available, and there are specific recommendations on how to document errors, process transactions, and manage overdrafts effectively within the framework of university policies.

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Updates on NIH Salary Cap, PAR Printing, and Journal Policies - Research Administrator's Forum (2007)

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  1. Research Administrator’s Forum School of Medicine January 2007 Presented by: Sponsored Projects Accounting

  2. Topics • New NIH Salary Cap Rates (2007) • Printing PARs • Journals

  3. Salary Cap 2007 • Executive Level One salary set at $186,600 for FFY 2007 • FFY 2006 level was $183,500 (1.7% increase) • Interim guidance from NIH (1/4/07), see http://grants.nih.gov/grants/guide/notice-files/NOT-OD-07-033.html • Final notice will be issued when 2007 Appropriate is enacted.

  4. Printing PARs • PAR file would be generated for each department • Log into HRMS/FIS/RAS to access data and utilize existing security • PAR Coordinator prints out PARs locally • Would you consider this a good alternative to today’s process?

  5. Journals - Policy • Must be well documented • Must be signed by PI or his/her designee • Must be processed in a timely manner • Cannot shift overdrafts to other sponsored funds

  6. Policy, cont. • Full policy available at: http://aisweb.wustl.edu/spweb.nsf/pages/aapdflib_GenAccting/$file/AISystem_Journal.pdf • No changes to policy • SPA is shifting to a more consistent approach

  7. Well Documented • Fully explain how error occurred • Usually a couple sentences • Not four/five words • Certify correctness of new charge • Why and When?

  8. Documentation, cont. • Insufficient explanations will not be approved by SPA • “to correct an error” • “to transfer to correct project” • “to remove an overdraft”

  9. Signed by PI • PI should initiate/authorize all transactions on the project • Retain documents within dept • Document delegation to designee • Maintain proper FIS approval structure (internal controls)

  10. Timely • Must be processed within 90 days of when the error was discovered • Original transaction posted more than 120 days ago • Provide additional explanation about timing when outside of these periods • Why did it take so long to detect / adjust?

  11. Overdrafts • Cannot move expenses to another fund just because it has more available budget • Overdrafts should be transferred to a cost sharing account • Utilize Project Advance Fund for new projects

  12. Common Issues • Charge PO’s to department holding accountant • Charge P-Card transactions to default account • Charge pre-award costs to a department account until NGA is received

  13. Reporting Issues • Journals processed after FSR is filed • Submit revised FSR, timing issues • May effect carryover request/approval • May effect current NGA • Journals processed after final invoice is submitted • Prime grantee may challenge costs • Prime grantee may not reimburse costs

  14. Research Administrator’s Forum School of Medicine January 2007 Presented by: Sponsored Projects Accounting

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