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Mastering Microsoft Access Forms: Creation, Modification, and Design Techniques

Learn how to effectively utilize Microsoft Access Forms in your database management. This comprehensive guide covers essential objectives including using the Form Wizard to create forms, designing split forms for better data organization, and modifying form controls. You'll also explore how to add fields, create calculations, adjust tab order, and insert images into forms. With these skills, you'll enhance data entry and presentation, making the most of Access's powerful form capabilities.

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Mastering Microsoft Access Forms: Creation, Modification, and Design Techniques

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  1. Using Forms

  2. Objectives • Use the Form Wizard • Create a split form • Use Form Layout View • Add fields to a form (continued) Microsoft Office 2013-Illustrated

  3. Objectives (continued) • Modify form controls • Create calculations • Modify tab order • Insert an image Microsoft Office 2013-Illustrated

  4. Use the Form Wizard • A form is an Access database object that allows you to arrange the fields of a record in any layout so you can enter, edit, and delete records • One way to create a form is by using the Form Wizard • The Wizard asks you questions to determine the information you want Microsoft Office 2013-Illustrated

  5. Form Views Microsoft Office 2013-Illustrated

  6. Create a Split Form • The benefit of a split form is that the upper pane allows you to display the fields of one record in any arrangement, and the lower pane maintains a datasheet view of the first few records, which you can navigate very quickly Microsoft Office 2013-Illustrated

  7. Form Creation Tools Microsoft Office 2013-Illustrated

  8. Example of a table in a split form Microsoft Office 2013-Illustrated

  9. Use Form Layout View • Layout View lets you make some design changes to a form while you are browsing the data: • Move and resize controls • Add or delete a field on the form • Filter and sort data • Change formatting characteristics, such as fonts and colors Microsoft Office 2013-Illustrated

  10. Use Form Layout View Microsoft Office 2013-Illustrated

  11. Mouse Pointer Shapes in Form Layout View Microsoft Office 2013-Illustrated

  12. Add Fields to a Form • Can be done in Layout View or Design View using Field List window • To add a field: drag it from the Field List to the location you want • When you add a new field, 2 controls are created: label and text box • To delete a field: click to select the field, then press [Delete] Microsoft Office 2013-Illustrated

  13. Field List in Form Layout View Microsoft Office 2013-Illustrated

  14. Bound vs. Unbound Controls • Every item on a form is a control, such as text boxes and labels • Bound controls display data • Unbound controls do not display data Microsoft Office 2013-Illustrated

  15. Modify Form Controls • When you modify controls, you change their properties (characteristics) • All of the control characteristics you can modify are stored in the control’s Property Sheet Microsoft Office 2013-Illustrated

  16. Using the Property Sheet Microsoft Office 2013-Illustrated

  17. Common Form Controls Microsoft Office 2013-Illustrated

  18. Create Calculations • To create a calculation in a text box, you enter an expression instead of a field name in the Control Source property • An expression is a combination of field names, operators (such as +, –, /, and *), and functions (such as Sum, Count, or Avg) that results in a single value Microsoft Office 2013-Illustrated

  19. Creating Calculations • Expression: an equal sign and a combination of symbols • Square brackets must surround a field name in an expression • Field name must be typed exactly as it was in Table Design View (except for capitalization) Microsoft Office 2013-Illustrated

  20. Adding a Text Box to Calculate a Value Microsoft Office 2013-Illustrated

  21. Sample Expressions Microsoft Office 2013-Illustrated

  22. Modify Tab Order • Tab Order: the order the focus moves as you press [Tab] • Tab Stop: determines whether the field accepts the focus and therefore determines where the focus moves as you press [Tab] • All text boxes and combo boxes have a tab stop and are included in the tab order Microsoft Office 2013-Illustrated

  23. Tab Order Dialog Box Microsoft Office 2013-Illustrated

  24. Insert an Image • Examples are pictures, logos, clip art • The form section you place it in determines where it will appear on the form • For example, determine whether you want the image at the top of the form or next to each record Microsoft Office 2013-Illustrated

  25. Form Sections Microsoft Office 2013-Illustrated

  26. Adding an Image to the Form Header Section Microsoft Office 2013-Illustrated

  27. Summary • Using the Form Wizard • Creating a split form • Using Form Layout View • Adding fields to a form • Modifying form controls • Creating calculations • Modifying tab order • Inserting an image Microsoft Office 2013-Illustrated

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