1 / 30

Comprehensive Guide to Meal Counting and Claiming in Tennessee School Nutrition Programs

This document outlines key elements of the Meal Counting and Claiming process for Tennessee's School Nutrition Programs, including six required elements: eligibility documentation, collection procedures, point of service, reports, claim for reimbursement, and internal controls. It details acceptable meal counting systems, internal monitoring processes, and the use of attendance factors for accurate reporting. Specific procedures for eligibility documentation, meal patterns, and dietary specifications are also provided, ensuring compliance with federal regulations.

heaton
Télécharger la présentation

Comprehensive Guide to Meal Counting and Claiming in Tennessee School Nutrition Programs

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Review ExpectationsAugust 16, 2013 Tennessee Department of Education School Nutrition Program

  2. What is specified in Your Contract?

  3. Meal Counting And Claiming

  4. Six Required Elements for: • EligibilityDocumentation • Collection Procedures • Point of Service • Reports • Claim for Reimbursement • Internal Controls

  5. Eligibility Documentation • Applications • Direct Certification • Migrant, Homeless, and Runaways • Head Start Rosters/RCCI Rosters • Foster (maybe, maybe not) • Up-to-date Benefit Issuance Document (aka Roster)

  6. Six Required Elements for: • Eligibility Documentation • Collection Procedures • Point of Service • Reports • Claim for Reimbursement • Internal Controls

  7. Collection Procedures

  8. Collection Procedures Choices: • Computer System (POS) • Ticket • Roster • Combo

  9. Six Required Elements for: • EligibilityDocumentation • Collection Procedures • Point of Service • Reports • Claim for Reimbursement • Internal Controls

  10. Point of Service Meals… • Must meet Meal Pattern • Are Served to Eligible Students • Are COUNTEDDAILY upon RECEIPT of the ENTIRE Reimbursable Meal NOTE: One reimbursable meal per child AND Second meals are counted as ala carte…

  11. Meal Counting System -- Acceptable or Not? • Attendance Counts – using the number of students in attendance and using that number as the meal counts. • Tray or Entrée Counts - counting the number of trays/entrees used during the meal service. • Classroom Counts – counting the number of students in the class who INTEND to eat a meal. • Cash Converted to Meals – using cash totals divided by a meal price to determine meal count. • Meals Delivered Off-Site – using the number of meals ORDERED and sent off-site/alternate location as meal count.

  12. Six Required Elements for: • EligibilityDocumentation • Collection Procedures • Point of Service • Reports • Claim for Reimbursement • Internal Controls

  13. Reports • Number of Reimbursable Meals • Lowest Source • Other Computer Reports

  14. Six Required Elements for: • EligibilityDocumentation • Collection Procedures • Point of Service • Reports • Claim for Reimbursement • Internal Controls

  15. Claim for Reimbursement • Review Documentation • Validate Daily Totals • Compare Totals to Claim • Perform Attendance Adjusted Edit Checks • Submit Claim for Reimbursement to State Agency • Maintain Documentation

  16. Six Required Elements for: • EligibilityDocumentation • Collection Procedures • Point of Service • Reports • Claim for Reimbursement • Internal Controls

  17. Internal Controls The sample Internal Monitoring form addresses the five areas required by Federal Regulations: • On Site Review • Claim Review Process/Completion • Edit Checks • Follow-Up • Recordkeeping

  18. Internal Controls A system of comparisons and calculations for individual schools and LEAs/SFAs to identify potential problems in the Meal Counting System and to facilitate report accuracy. Edits

  19. Internal Controls • Accurate Meal Counts • Identify and Evaluate Potential Problems • Resolve and Document Reasons for Discrepancies.

  20. Internal Controls Edit Checks • Performed daily at the school level (eligible compared to actual meals claimed-MANAGEMENT TOOL). • Performed monthly at the central office before submitting the claim for reimbursement. ** ** Use an attendance adjusted eligible.

  21. Internal Controls Edit Checks STEP ONE: DEVELOP ATTENDANCE FACTOR

  22. Attendance Factor: Internal Controls Edit Checks • Local Attendance Factor (ADA/ADM) • Annual Factor (from October – September) • National Average Daily Attendance Factor (93.8%) (Usually issued around August 1st of each year) PercentageAdjusted

  23. (E)X(J) = (K) .94 X 472= 444 Compare this number w/ the ACTUAL PAID counts for EACH day during the Claim Month. Document reasons for any days that actual counts claimed exceed adjusted eligible (444). (E)X(F) = (G) .94 X 320 = 301 Compare this number w/ the ACTUAL FREE counts for EACH day during the Claim Month. Document reasons for any days that actual counts claimed exceed adjusted eligible (301). (E)X(H) = (I) .94 X 124 = 117 Compare this number w/ the ACTUAL REDUCED counts for EACH day during the Claim Month. Document reasons for any days that actual counts claimed exceed adjusted eligible (117). (D)/(C) = (E) .938 = .94 94% This is the Attendance Factor

  24. The yellow boxes are the comparison numbers – the attendance adjusted numbers

  25. Meal ComponentsOffer versus ServeDietary SpecificationsandDocumentation

  26. Lunch Meal Pattern School Nutrition

  27. Offer Versus Serve for National School Lunch • Students may decline 2 of the 5 required food components. • Students must select at least ½ cup of fruit and/or vegetable. • Students must select the other food components in the quantities planned. • The ½ cup fruit and/or vegetable counts as a full component regardless of age group. • In other words – All students K - 12 must select ½ cup plus two other full components. School Nutrition

  28. School Nutrition

  29. Review ExpectationsAugust 16, 2013 Tennessee Department of Education School Nutrition Program

More Related