QualityCore –Fall 2013 Update Training August 16, 2013

1. QualityCore –Fall 2013 Update TrainingAugust 16, 2013 Joe Dell Brasel, Ed.D. Act ,Inc. Jennifer Stafford Policy Advisor Kentucky Department of Education Jennifer.stafford@education.ky.gov

2. Agenda • What’s New • Testing Windows and Sessions • Responsibilities and Deadlines • Accommodations • Materials • Group Headers • Test Booklets • Answer Documents • Resources

3. What’s New • Removal of graduates from Vantage (2012 and 2013) • KDE/ACT upload/update of student accounts • Inactivate duplicate student accounts • Bulk Student Roster Upload Function • Preparation for year three • State Course Codes • Online Stress Test

4. Removal of Graduates from Vantage • New Policy: Graduates will be removed from the Vantage system by ACT in December following graduation dates. • Allows school staff time to print Individual Student Reports. • ACT and KDE will work together to determine when this effort will be complete. Please review the DAC Monday e-mails for additional information about this effort.

5. Create and Upload Students • KDE will extract from Infinite Campus (IC) students enrolled in IC at the high school level within each district. • Be sure student records are updated in IC by September 6 • ACT will create student accounts at the appropriate school. • Student grade levels will reflect current status in IC. • Accounts for students enrolled after this effort will need to be created or moved by the school. Note: Middle school students taking courses for high school credit will not be included.

6. Duplicate Student Accounts • KDE and ACT are working collaboratively to purge the system of duplicate accounts. • The target is to have this work done this fall. • After this effort, school staff should review school lists to verify quality of work. Please review DAC Monday e-mails for additional information.

7. Bulk Student Roster Upload • New function available to add multiple student records to roster(s) via upload. • Detailed instructions will be posted to ACT’s QualityCore website prior to the start of October testing. The instructions document will also be sent via the DAC Monday e-mail. • Ad Hoc currently in Infinite Campus for each course • EOC Bulk Roster Registration Algebra II • EOC Bulk Roster Registration Biology • EOC Bulk Roster Registration English II • EOC Bulk Roster Registration U. S. History

8. KDE State Course Codes English II Biology Algebra II U.S. History

9. Online Stress Test The purpose of this assessment is to provide Kentucky educators assurance the online system will work with a large number of students in the system at once. ACT must prove the system has been fixed; if it cannot, the state will likely look for a different testing vendor for the 2014-15 school year. District Assessment Coordinators (DACs) will be contacted as more details are developed.

10. When students are tested

11. Two Sessions Two separate EOC sessions • Multiple Choice 1 (Paper or Computer) • Multiple Choice 2 (Paper or Computer) School staff may choose to utilize both paper and CBT at the same site. Users must complete both sections using the same mode (paper or CBT) • Sessions are 45 minutes each • Paper sessions are timed by the test administrator. • Computer sessions are timed automatically by the computer.

12. Testing Sessions • Paper Testing: • ALL students must be tested at the same time, in the same content area. • Computer Testing: • Multiple testing sessions can be utilized in a single day. • The first computer based test must begin at the same time as the paper based test. • Note: A 10-15 minute break is allowed between test sessions.

13. Testing Windows (Includes Paper and Computer Testing) • Six EOC test windows per year • August 1-September 13 • October 1-November 15 • December 2-January 17 • February 3-March 14 • April 1-June 13 • June 16-July 15 • Within each window, schools choose a 10-day window (consecutive days) to complete the four tests, including make-up sessions. • Within the 10-day window, schools choose one day per content area. Note: MC1 and MC2 must be given in order on the same day. • May schedule multiple content tests on same day.

14. Non-Traditional Windows (Includes Paper and Computer Testing) • Six EOC test windows per year • August 1-September 13 • October 1-November 15 • December 2-January 17 • February 3-March 14 • April 1-June 13 • June 16-July 15 Within each window, schools choose one dayper student(s) to complete sessions. Note: MC1 and MC2 must be given in order on the same day. • May schedule multiple content tests on same day.

15. Traditional vs. Non-Traditional? • High Schools with only Traditional Courses: Use School’s 10-day window • Alternative Schools with only Non-Traditional Courses: Use State’s broader window • Schools with both Traditional and Non-Traditional Courses: Use both school’s 10-day and State’s broad window

16. Target Dates *Finalize Class Rosters must be completed four (4) weeks and one day prior to testing. Other dates are targets for workload management.

17. Target Dates *Finalize Class Rosters must be completed four (4) weeks and one day prior to testing. Other dates are targets for workload management.

18. Target Dates *Finalize Class Rosters must be completed four (4) weeks and one day prior to testing. Other dates are targets for workload management.

19. Preparation for Year Three • Creation of new teacher accounts • Inactivate teacher accounts no longer in the school • Upload student demographics per the layout in Vantage • Addition of new ninth graders

20. Combined MC Test Booklets • No longer separate multiple choice test booklets. Change effective spring of 2013. • Student answer document with embedded student information is located inside the test booklet. • Cover of test booklet contains embedded roster and student information. • Booklets are packed by roster for easy distribution on test day.

21. C: Course A:School Name B: Test Roster Name D: Vantage Test Assignment Roster ID

22. Accommodations • 2009 Inclusion of Special Populations • Must have a current IEP, 504 or PSP with accommodations listed • Accommodations should not be introduced just for the assessment • Must be student initiated • Accommodations must not impact content validity

23. Ordering Accommodated Test Materials Order Deadline • This includes ordering of reader scripts. • E-mail Form to QualityCore Customer Services (QualityCoreCustomerSercice@act.org)Form available at: http://www.act.org/stateservices/kentucky/accommodations.html

24. Exemption Types • Medical Exemption choice requires more detailed information, including Date of Diagnosis and Hospitalization. More detailed descriptions are needed for approval. • Extraordinary Circumstance (Other Exemption) choice has open field to enter information. • For both types of exemptions, see the associated Medical Exemption and Extraordinary Circumstance forms on the KDE website. • Procedure Change: SDRR will be open for exemption applications in Fall and remain open throughout the school year.

25. Seating Chart

26. Test Security • The Kentucky Department of Education (KDE) along with the testing contractor will be doing analysis of student responses and data to determine if possible inappropriate practices have occurred. • All instances of impropriety should be reported • Student • Testing staff

27. Resources • Kentucky QualityCore Websitewww.act.org/stateservices/kentucky • Kentucky Department of Educationhttp://education.ky.gov/AA/distsupp/Pages/EOC.aspx

28. Contact Information ACT KDE • ACT Customer Services: • E-mail: QualityCoreCustomerService@act.org • Phone: (866)764-7228 • Assessment Support and Research: • E-mail: dacinfo@education.ky.gov • Phone: (502) 564-4394 • Jennifer Stafford • E-mail: Jennifer.stafford@education.ky.gov