Chapter 12 Preparing To Write Business Reports

1. Chapter 12Preparing To Write Business Reports David Gadish, Ph.D.

2. What Are Business Reports? • Business reports are systematic attempts to answer questions and solve problems. They include the following activities. Planning

3. Planning What Are Business Reports? • Business reports are systematic attempts to answer questions and solve problems. They include the following activities.

4. Research Planning What Are Business Reports? • Business reports are systematic attempts to answer questions and solve problems. They include the following activities.

5. Research Planning What Are Business Reports? • Business reports are systematic attempts to answer questions and solve problems. They include the following activities.

6. Research Organization Planning What Are Business Reports? • Business reports are systematic attempts to answer questions and solve problems. They include the following activities.

7. Research Organization Planning What Are Business Reports? • Business reports are systematic attempts to answer questions and solve problems. They include the following activities.

8. Research Organization Presentation Planning What Are Business Reports? • Business reports are systematic attempts to answer questions and solve problems. They include the following activities.

9. Ten Truths About Business Reports • Everyone writes reports. • Most reports flow upward. • Most reports are informal. • Three report formats (memo, letter, and manuscript) are most common. • Reports differ from memos and letters.

10. Ten Truths About Business Reports • Today’s reports are written on computers. • Some reports are collaborative efforts. • Ethical report writers interpret facts fairly. • Organization is imposed on data. • The writer is the reader’s servant.

11. Report Functions • Informational reports • Analytical reports

12. Report Formats • Letter format • Memo format • Manuscript format • Printed forms

13. Writing Style • Formal • Informal

14. Audience Analysis and Report Organization If readers are informed

15. If readers are informed Audience Analysis and Report Organization

16. If readers are informed Direct Pattern Audience Analysis and Report Organization

17. If readers are informed Direct Pattern Audience Analysis and Report Organization

18. If readers are informed Report -----Main Idea ---- ----------------------- ----------------------- ----------------------- ----------------------- ----------------------- ----------------------- ----------------------- Direct Pattern Audience Analysis and Report Organization

19. Audience Analysis and Report Organization If readers are supportive

20. If readers are supportive Audience Analysis and Report Organization

21. If readers are supportive Direct Pattern Audience Analysis and Report Organization

22. If readers are supportive Direct Pattern Audience Analysis and Report Organization

23. Report -----Main Idea ---- ----------------------- ----------------------- ----------------------- ----------------------- ----------------------- ----------------------- ----------------------- If readers are supportive Direct Pattern Audience Analysis and Report Organization

24. Audience Analysis and Report Organization If readers are eager to have results first

25. If readers are eager to have results first Audience Analysis and Report Organization

26. Direct Pattern If readers are eager to have results first Audience Analysis and Report Organization

27. Direct Pattern If readers are eager to have results first Audience Analysis and Report Organization

28. Report -----Main Idea ---- ----------------------- ----------------------- ----------------------- ----------------------- ----------------------- ----------------------- ----------------------- Direct Pattern If readers are eager to have results first Audience Analysis and Report Organization

29. If readers are informed If readers are supportive If readers are eager to have results first Audience Analysis and Report Organization

30. If readers are informed If readers are supportive If readers are eager to have results first Audience Analysis and Report Organization

31. If readers are informed If readers are supportive Direct Pattern If readers are eager to have results first Audience Analysis and Report Organization

32. If readers are informed If readers are supportive Direct Pattern If readers are eager to have results first Audience Analysis and Report Organization

33. If readers are informed Report -----Main Idea ---- ----------------------- ----------------------- ----------------------- ----------------------- ----------------------- ----------------------- ----------------------- If readers are supportive Direct Pattern If readers are eager to have results first Audience Analysis and Report Organization

34. Audience Analysis and Report Organization If readers need to be educated

35. If readers need to be educated Audience Analysis and Report Organization

36. If readers need to be educated Indirect Pattern Audience Analysis and Report Organization

37. If readers need to be educated Indirect Pattern Audience Analysis and Report Organization

38. If readers need to be educated Report ----------------------- ----------------------- ----------------------- ----------------------- ----------------------- ----------------------- ----------------------- -----Main Idea ---- Indirect Pattern Audience Analysis and Report Organization

39. Audience Analysis and Report Organization If readers need to be persuaded

40. If readers need to be persuaded Audience Analysis and Report Organization

41. If readers need to be persuaded Indirect Pattern Audience Analysis and Report Organization

42. If readers need to be persuaded Indirect Pattern Audience Analysis and Report Organization

43. Report ----------------------- ----------------------- ----------------------- ----------------------- ----------------------- ----------------------- ----------------------- -----Main Idea ---- If readers need to be persuaded Indirect Pattern Audience Analysis and Report Organization

44. Audience Analysis and Report Organization If readers may be hostile or disappointed

45. If readers may be hostile or disappointed Audience Analysis and Report Organization

46. Indirect Pattern If readers may be hostile or disappointed Audience Analysis and Report Organization

47. Indirect Pattern If readers may be hostile or disappointed Audience Analysis and Report Organization

48. Report ----------------------- ----------------------- ----------------------- ----------------------- ----------------------- ----------------------- ----------------------- -----Main Idea ---- Indirect Pattern If readers may be hostile or disappointed Audience Analysis and Report Organization

49. If readers need to be educated If readers need to be persuaded If readers may be hostile or disappointed Audience Analysis and Report Organization

50. If readers need to be educated If readers need to be persuaded If readers may be hostile or disappointed Audience Analysis and Report Organization