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Enhancing Resource Accessioning for Educational Collections in DLESE

This document outlines the latest updates and practices for resource accessioning within the DLESE (Digital Library for Earth System Education) community. It provides guidelines for assessing and cataloging educational resources, ensuring scientific and pedagogical accuracy, and applying threshold criteria. Community feedback mechanisms are also highlighted, along with the roles of various committees and review boards. The document serves as a comprehensive guide for catalogers, collection builders, and educators to optimize resource quality and accessibility.

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Enhancing Resource Accessioning for Educational Collections in DLESE

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  1. Current Resource Accessioning (updated 10-06-2004) Start Here Discussion & feedback DPC Technical Ser. Collection activities & DLESE community AGI Collection Act. • Input into DLESE • Suggest a Resource • Collection activities • Apply threshold criteria • Is it ESS (scope) • Does it work • Catalog resource • Check metadata Approved as a DLESE resource Not approved as a resource Resource not accessioned into DLESE DLESE Collection

  2. DPC Technical Ser. AGI Collection Act. Editorial Review Board (ERB) • Check scientific accuracy • And eventually pedagogic reviews • Catalog resource • Check metadata Proposed Resource Accessioning (updated 2-28-2005) Start Here Discussion & feedback Collection activities & DLESE community AGI Collection Act. • Input into DLESE • Suggest a Resource • Collection activities • Apply threshold criteria • Is it ESS (scope) • Does it work • Minimum metadata Approved as aDLESE resource Not approved as a resource Resource not accessioned into DLESE DLESE Collection

  3. DLESE community • Feedback on resources CRS (Community Review System) • Gathers • Teacher feedback • Learner feedback • Specialist reviews Current Collections Accessioning & Review (updated 10-06-2004) Start Here Discussion & feedback Collection builder & catalogers CAT Collection builder & DLESE community Collection builder & DPC Technical Ser. Collections Accessioning Taskforce (CAT) • Input into DLESE • Collection builders • Begin quality discussion • Threshold criteria • Is it ESS (scope) • Does it work • Supply metadata • Create metadata • Review metadata • Submit metadata • Accession by: • Scope review • Resource quality • Metadata quality • Accession policy • Get into DRC by: • Science accuracy • Robust, pedagogy • Documentation • Significance • Inspire, ease Approved for the DRC Not approved as a resource or collection Approved as a DLESE resource or collection Collection not accessioned into DLESE DLESE Collection DLESE Reviewed Collection(DRC) • DLESE community nominates • CRS selects based on resource type Approved for DRC Not approved for DRC

  4. Editor in Chief (EIC) of Editorial Review Board (ERB) ERB (Science Editors) (Pedagogy Editors) • Resource quality • Data quality • Pedagogic quality • ERB reviews • Work with MA Review resources Work with EIC toget appropriate teams for review Collection builder & DLESE community Metadata Architect(DPC Technical Serv.) • Input into DLESE • Collection activities • Collection builders • Suggest a Resource • Resource creators Collections Committee (Collection Committee Chair, 4 Community members,Editor in Chief, Core Service Member,Metadata Architect) • Daily contact point • Introduce policies • Works with EIC • Updates collection • Cataloging • Metadata quality • Applies collection policiesand guidelines: • Scope and Collection Policy • Accession & Deaccession Pol. • Resource & Data Quality • Metadata Quality • Other Quality (documentation) Develops collection policiesand guidelines Proposed Accessioning Workflow (updated 2-28-2005) Start Here Communicates with Steering Committee Reports to Not approved as a resource or collection Providesguidance to Communicates with Communicates with Resource or collection not accessioned Reports to Executive Director Reports to Reports to • Approves as: • resource or • collection Steering Committee DLESE Collection

  5. Request forReconsideration Collections Committee • Used by: • Community • EIC • Ed. Rev. Brd. • CRS comments • Considers: • Deaccessioing Policy • Resource issues • Makes decision DPCTechnical Services DPCTechnical Services • Collection maintenance • Deaccessioning Policyapplied if • unfixed broken primary link • clear inappropriate ads • Documents issues • Compiles information Current & Proposed Deaccessioning in DLESE (updated 1-10-2005) DLESE Collection Start Here Goes to Goes to DPC removes resource Keep resource DLESE Collection Deaccessioned Resources Remove resource Goes to Collection Builder/Resource Creator Collections Chair& DPC Tech Services Resource enters accessioning process again Decides to makeor not make changes • Issues decision to: • Collection builder • Resource creator • Original requestor • Document decision Chair sends letter Changes are made

  6. DLESE community • Feedback on resources • Submit tips or comments CRS Team Ed. Review Board • Gathers & provides • Teacher feedback • Learner feedback • Audience suitability • Infrastructure - rubrics & database • Community input • Pedagogic info • Inspirational info • Ease of use info Community Review System (CRS) Uses (1-10-2005) DLESE Collection

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