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Presentation Basics

Presentation Basics. Center for Professional Communication. Presentation Basics. Agenda. Organization & Preparation Tips Top Ten Slide Tips Creating a Professional Handout Top Ten Delivery Tips Selecting Career Apparel. Organization & Preparation Tips.

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Presentation Basics

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  1. Presentation Basics Center for Professional Communication

  2. Presentation Basics Agenda • Organization & Preparation Tips • Top Ten Slide Tips • Creating a Professional Handout • Top Ten Delivery Tips • Selecting Career Apparel

  3. Organization & Preparation Tips Such power there is in clear-eyed self-restraint. - James Russell

  4. Start with the end in mind • What is the real purpose of your talk? • Why is it that you were ask to speak? • What does the audience expect? • In your opinion, what are the most important parts of your topic for the audience to take away from your, say, 10-minute presentation?

  5. Know your audience as well as possible • Who is the audience? • What is the purpose of the event? • Why were you asked to speak? • Where is it? • When is it?

  6. Content, content, content • No matter how great your delivery, or how professional and beautiful your supporting visuals, if your presentation is not based on solid content, you cannot succeed.

  7. Keep it simple • Simple does not mean stupid. • Exercise: • If your audience could remember only three things about your presentation, what would you want it to be? • ______________________ • ______________________ • ______________________

  8. Outlining your content • Introduction (transition) • Body • Main point (transition) • Main point (transition) • Main point (transition) • Conclusion

  9. Have a sound, clear structure • Take a page out of the McKinsey presentation handbook: presentation structure is paramount. Without it, your wonderful style, delivery and great supporting visuals will fall flat.

  10. So what?

  11. The art of storytelling • Good presentations include stories. The best presenters illustrate their points with the use of stories, most often personal ones.

  12. Can you pass the “elevator test”? • Check the clarity of your message with the elevator test. This exercise forces you to "sell" your message in 30-45 seconds.

  13. Confidence – How to get it We fear what we do not know.

  14. Top Ten Slide Tips “Do not feel compelled to fill empty areas on your slide with your logo or other unnecessary graphics or text boxes that do not contribute to better understanding. The less clutter you have on your slide, the more powerful your visual message will become.”

  15. Keep it simple • People came to hear you and be moved or informed (or both) by you and your message. Don't let your message and your ability to tell a story get derailed by slides that are unnecessarily complicated, busy, or full of “junk”.

  16. Limit bullet points & text

  17. Limit bullet points & text

  18. Limit transitions & builds (animation) • A simple "Wipe Left-to-Right" (from the "Animations" menu) is good for a bullet point, • but a "Move" or "Fly" for example is too tedious and slow

  19. Use high-quality graphics

  20. Have a visual theme • Your audience expects a unique presentation with new (at least to them) content, otherwise why would they be attending your talk?

  21. Use appropriate charts

  22. Use appropriate charts

  23. Use color well • Color evokes feelings. • Color is emotional. • The right color can help persuade and motivate. • Studies show that color usage can increase interest and improve learning comprehension and retention. • Learn more: • PresentationPro.com has some great Flash tutorials including one on color. • Go to the CreativePro.com to learn more about color. • Dummies.com has a good short article on how to use the Color Schemes in PowerPoint.

  24. Choose your fonts well • Fonts communicate subtle messages in and of themselves, which is why you should choose fonts deliberately. • Use the same font set throughout your entire slide presentation, and use no more than two complementary fonts (e.g., Arial and Arial Bold).

  25. Use video or audio • Use video and audio when appropriate. • Using video clips to show concrete examples promotes active cognitive processing, which is the natural way people learn.

  26. Spend time in the slide sorter • Using the slide sorter will enable you to notice more extraneous pieces of visual data that can be removed to increase visual clarity and improve communication.

  27. Creating a Professional Handout

  28. Presentation Tips “Be here now. Be somewhere else later. Is that so complicated?” - David Bader

  29. Top Ten Delivery Tips • Show your passion • Start strong • Keep it short • Move away from the podium • Use a remote-control device • Remember the “B” key • Make good eye contact • Keep the lights on • Use a TV for small groups • At all times: courteous, gracious, & professional

  30. Selecting Career Apparel

  31. The Business Casual Look • The Business Casual Look • Movement toward greater comfort and individuality • Wear dressier business clothing when meeting with customers or clients • Wear clothing that is clean, neat and fits well

  32. Presentation Basics Conclusion • Organization & Preparation Tips • Top Ten Slide Tips • Creating a Professional Handout • Top Ten Delivery Tips • Selecting Career Apparel

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