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How to Enter Vision Exams and Screenings in Infinite Campus

This guide provides step-by-step instructions on how to correctly enter vision exams or screenings into Infinite Campus. It covers selecting the correct student, utilizing the health screenings tab, and entering the screening type and results. Additionally, it explains batch entry for mass screenings and how to correct results for students needing follow-up. For further questions, contact Angie McDonald at the Kentucky Department of Education.

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How to Enter Vision Exams and Screenings in Infinite Campus

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  1. Entering Vision Exams/Screenings into Infinite Campus Health Angie McDonald, RN Kentucky Department of Education

  2. Objective • Today we are going to discuss how to correctly enter vision exams or screenings into IC.

  3. Let’s get started First: • Choose the correct student • Go to the index tab • Student Information • Health • General

  4. Screenings Tab • Click on the screenings tab • Choose new

  5. This Box Should Appear

  6. Screening Type • In the type box, choose vision

  7. This Box Should Open

  8. Vision Check Type • In the vision check type box, enter the screening type (screening or exam)

  9. Status • In the status box, choose the correct result. (Passed, failed, needs follow up or cannot test).

  10. Referral and Comments • If the student needs follow up, enter the referral date as well any comments and click save.

  11. Batch Entry • Batch entry will allow you to record a large group of screenings at one time. This is useful when performing mass screenings.

  12. How to Enter a Batch Entry - Go to the index tab - Click on the second health listing - Click on health screening batch entry

  13. Filters - If you screened a certain grade, choose the correct grade here.

  14. Filter by Teacher - If you screened a certain class, choose the teacher’s name and the correct course- section - Then, click submit

  15. Note • This will record that every child in that class or grade had a particular screen or exam that day and had a passing result.

  16. Correcting Results from Pass to Fail(Needs Follow-Up or Referral) • If you have a student or a particular group of students that need to be referred for further evaluation, you can correct their screening results individually.

  17. Back to the screenings tab • Go to the Screenings tab to reach the results you want to edit.

  18. No title • Choose the entry from the list of screenings. It will have “batch entry” listed in the comments section.

  19. Changing Status - Go to the status box, change to failed, needs follow up. - Enter the referral date and any comments as needed and click save.

  20. Questions Angie McDonald, RN Email: angela.mcdonald@education.ky.gov Phone: (502) 564-5279 Ext. 4430

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