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Why Must I Report?

See speaker notes for additional text throughout presentation GSAXcess ® - Reporting Excess Property Nancy Brotherton GSAXcess ® Coordinator GSA/FAS/Personal Property May 2011. Why Must I Report?.

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Why Must I Report?

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  1. See speaker notes for additional text throughout presentationGSAXcess®- Reporting Excess PropertyNancy BrothertonGSAXcess® CoordinatorGSA/FAS/Personal Property May 2011

  2. Why Must I Report? • Federal Executive agencies are legally required (FMR 102.36) to report excess personal property to GSA for screening and disposal. • Legislative and Judicial branches are encouraged to report their excess personal property to GSA.

  3. Two Reporting Methods Batch • Hundreds of item records can be batched and sent as a single file • Excess records must be on a property management system • Agencies must develop a program to format their records to conform to GSAXcess® layout • Transmitted by Secure FTP • Processed during the GSAXcess® nightly cycle Batch POC Prerana at 703-605-2907 On-Line • Generally sent one or a few records at a time • Each item must be entered through GSAXcess® - http://www.gsaxcess.gov • Processed real time

  4. Click on Main Menu On-Line Reporting You can create a Property Report through two methods – Main Menu and Report Property

  5. Reporting Permission CFL Permission Search/Select Permission Main Menu AAMS/EADS Permission State User Permission Depending on your permission levels for functions, you may see different menu options GSA Permission

  6. Report Property By clicking on Create Report OR Report Property, you are directed to the Report Property Data Creation input screen

  7. Message Line to guide you Initial Report Input Screen 0001 Designed like the SF120

  8. Serial # AAC – Activity Address Code Julian Date Reporting Agency Address – New Feature NEW - Prefilled

  9. Choose if you report for more than one address Reporting Agency Address – New Feature

  10. Reporting Agency Address 0001 By Clicking on the “Reporting Agency Address” you can save time by storing and recalling addresses

  11. Storing Common Data Enter the zip code of the office, click Submit and see what addresses are stored. You can select by clicking the “Select” button or add by entering the data in the “Add” fields.

  12. Storing Common Data Selecting the stored address pre-fills all your information

  13. Storing Common Data You can also store point of contact information

  14. Common Data By checking the boxes, duplicate information will be entered in the property location and custodian information 0001

  15. Common Data 0001

  16. Notifications An accurate email ensures that you will receive all communications from GSAXcess! 0001

  17. Enter Serial Number Upload Multiple ICN Pictures

  18. Upload Multiple ICN Pictures

  19. Upload Multiple ICN Pictures

  20. Upload Multiple ICN Pictures

  21. Upload Multiple ICN Pictures

  22. Upload Multiple ICN Pictures

  23. Upload Multiple ICN Pictures

  24. Type Property Ninety-five percent of all reported property is Regular Utilization and Donation screening. This is pre-selected for you. To find out more about property types

  25. Type Property

  26. Reimbursable Property

  27. Reimbursable Property Information required to send proceeds back to reporting agency. If your property is an “Exception” and not Normal Reutilization and Donation screening, then Agency Location Code and Appropriation Fund is required

  28. Report Property (FSC) To help identify your Federal Supply Classification, click on the “FSC” hypertext for a searchable listing

  29. FSC List You can search by FSC or FSG code or description

  30. FSC Results Click on the hypertext to pre-fill the FSC and description on the property report. Furniture Enter the name or first three characters of the word and click “Submit”.

  31. Report Property Populates item name and FSC with selected data

  32. Special FSCs • Computers – FSG 70 • Vehicles - FSCs 2310 and 2320 • Vessels - FSG 19, over 50 ft. • Aircraft – FSCs 1510 and 1520 • Weapons – FSCs 1005 and 1010 • Trailers - FSC 2330 and FEMA

  33. Computer selection screens display whether or not the property is selected for Computers for Learning Computers

  34. FSC’s 7010, 7021, 7025, 7035 Computer Selection Screen

  35. FSC’s 7010, 7021, 7035 model and processor are also required Computer Selection Screen

  36. Computer Selection Screen

  37. Vehicles FSC’s 2310 and 2320 – all fields are mandatory except Color Gradient

  38. Vessels FSG’s of 19

  39. Vessels Will display, if “Yes” to vessel is over 50 ft

  40. Aircraft FSC’s 1510 and 1520

  41. Weapons Once FSC for Weapon is entered (below), the “Item Name” text changes to “Weapons List.” Also, “Serial Number” added at the end of “Special Description Code and Text.”

  42. Weapons List

  43. Weapons Add Serial Number

  44. Travel Trailers and Manufactured Housing FSC 2330 reported by FEMA

  45. GSA is preselected for you Federal Asset Sales

  46. Do you think your Agency is a Sales Center. Go to www.gsa.gov, then eTools, then GovSales.gov, then GovSales Reference Materials to find out. Federal Asset Sales Center

  47. Click on the Unit of Issue hypertext for a listing of all available Unit of Issue descriptions. Unit of Issue

  48. Click on the Unit of Issue abbreviation hypertext to pre-fill the Unit of Issue input box on the property report screen Unit of Issue

  49. Any field descriptions that have an asterisk * are required fields Report Property

  50. Demil code is almost always “A”. Demilitarization Codes

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