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TRICARE Acquisition Request Package Review Guidelines for Health Affairs

This document outlines the guidelines for developing an Acquisition Plan for TRICARE programs where cumulative acquisitions exceed $30 million or where individual contracts exceed $15 million. It includes details about necessary components such as Statements of Work (SOW), Independent Government Cost Estimates (IGCE), and evaluation criteria. The guidelines also emphasize the importance of documentation, including organizational conflict of interest statements and any required Justifications and Approvals (J&A). Proper signature protocols and electronic file requisites are also specified.

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TRICARE Acquisition Request Package Review Guidelines for Health Affairs

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  1. TRICARE Management Activity HEALTH AFFAIRS Acquisition Request Package AM&S COD-FC Review Guidelines

  2. Acquisition Plan • Acquisition plan required: • For acquisition programs where the sum of all acquisitions exceed $30M or • Where any single contract exceeds $15M • Acquisition Plan contents outlined in FAR 7.105 • DCC-W template provided

  3. Statement of Work • Statements of Work (SOW/SOO/PBWS) must include: • Original date and date of latest revision on first page • Organizational Conflict of Interest (COI) paragraph • Non-Disclosure Agreement (for COI Category 1 and 2 contracts) • TMA Non-Purchased Care Contract Administration Appointments and Duties Worksheet • Receiving Report Instructions • LOE hours OK, but not LOE dollar amounts • If acquisition is through DCC-W, obtain electronic file/s

  4. IGCE • Independent Government Cost Estimate (IGCE) must include: • Basis of Estimates or Assumptions • Show as much detail as practicable (especially for ODCs) • Template and example on the Desk Top Reference are only suggested formats. Other formats are acceptable. • If acquisition is through DCC-W, obtain electronic file/s.

  5. PRW • Purchase Request Worksheet (PRW) must include: • Contracting Service Fees • TMA Internal Fees • Contracting Agency Fees • Previous Requisition Number and Contract Number • MIPR info required if not with DCC-W • Appropriate Director’s signature in block 5 • Program Office PRWs may be signed by the PEO in block 5 • Acquisition Manager’s signature in block 6

  6. Evaluation and Selection Criteria • Draft Guide for Conducting Task Order Proposal Evaluations (posted to web) • Description of weighting scheme • Exact weighting scheme is not to be provided in the SOW • If acquisition is through DCC-W, a numeric weighting scheme may NOT be used

  7. Justification and Approval • Justification and Approval (J&A) • Template for use with DCC-W in Desk Top Reference • Not all questions apply in all cases • Competition effort section N/A for 8A procurement • If acquisition is through DCC-W, obtain electronic file/s

  8. Economy Act D&F • Economy Act Determination and Findings (D&F) not required for transactions within DoD under approved DD Form 1144 support agreement. • VA North Texas is the only TMA level PCA that needs a D&F • Economy act D&F must include: • Approval signature • Required level – SES, Flag or General Officer • If with an agency not subject to the FAR the D&F must be approved by the Director, TMA • If acquisition is through DCC-W, obtain electronic file/s.

  9. Cover Memo • Generally require a cover memo explaining actions not separately documented or explained. • Exercise an option year • Extend the period of performance • Increase/decrease the scope of the original SOW • If acquisition is through DCC-W, obtain electronic file/s.

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